7 Ways to Improve your Hospital’s Receiving Processes

7 Ways to Improve Your Hospital’s

Receiving Processes

1 Confidential. Copyright 2015 Jump Technologies. All rights reserved.

Current Challenges

• Hospital supply chain is fraught with manual,

disconnected processes

• Higher costs driven by labor, errors and

rework, poor reporting capabilities, inaccurate

information about supplies

• Little visibility to incoming shipments

• Supply chain and clinical team members

spend valuable hours tracking supplies

• No method to track and record end-to-end,

dock-to-destination transaction

• No electronic signature of final recipient

Confidential. Copyright 2015 Jump Technologies. All rights reserved.2

Can your current receiving

challenges be resolved?


Here are 7 ways to make sure you’re heading

toward greater efficiency…

#1 – Integrate With Major Carriers

• Integrate your hospital’s

receiving solution with major

delivery carriers to reduce

steps, increase visibility

• Tip: Make sure you can…• Scan barcodes of incoming packages to

match to purchase order, identify

package contents

• Identify final destination within the

health system

• Begin creating end-to-end electronic

record


#2 – Integrate With MMIS / ERP

• Integrate your receiving

solution with ERP or MMIS to

help reduce gaps in processes

• Tip: Make sure you can…

• Match incoming packages to

purchase orders

• Immediately identify PO items

not yet received

• Close POs as soon as all items

received


Remember:

Diverse health systems can have more

than one ERP. Make sure your receiving

solution can connect with multiple systems

that span your organization!

#3 – Increase Visibility to Incoming Shipments

• Once received by your organization,

supplies often become “invisible”

• Clinical and supply chain team

members spend valuable hours tracking

incoming packages

• Tip: Make sure you can…• Provide internal customers with access to tracking

information about their incoming supplies

• Provide end-to-end tracking of all packages routed

for delivery

• Match shipment contents to PO at any point during

the receiving process, to fully support your

organization’s business processes


#4 – Use Smart Devices

• Old, heavy, dedicated scanning

devices are expensive, difficult to use,

require significant manual entry, prone

to data entry error


• Leverage smart devices for fast, flexible,

light-weight, non-proprietary, inexpensive

solution

• Connect with a mobile label printer to

generate labels easily, without having to

go to a workstation


#5 – Create Efficient Staging & Routing

• Incoming packages often lack destination

information on shipping labels

• Manual steps may be required to find final

delivery locations

• Contents requiring special handling (such as

perishable items) must be identified

• Tip: Make sure you can…• Build delivery routes for peak efficiency

• Quickly and easily print labels with a unique barcode containing delivery information

• Scan at the delivery cart level for end-to-end transaction recording, easy visibility of supply status


#6 – Improve Purchase Order Management

• Purchase order (PO) reconciliation can

take hours of manual processing

• Identifying and researching items not yet

received keeps POs open and eliminates

early payment discount opportunities

• Tip: Make sure you can…• Quickly and easily identify outstanding items

• Close purchase orders automatically as soon as all

items have been received

• Auto-generate an EDI 856 to notify your ERP or

MMIS of PO completion, helping your organization

qualify for early payment discounts


Medical Supplies, Inc.

#7 – Build End-to-End Visibility

• Manual, disconnected

processes create a more

expensive, less efficient

healthcare supply chain


• Leverage an automated system

to close gaps in manual

processes

• Create electronic record of

entire transaction, from dock-to-

destination, including recipient’s

e-signature


Easily access

open POs

Identify cart

contents staged for

delivery

Track delivery to

recipient

JOHN SMITH

Examples of smart device screens from automated

receiving and package tracking solution

You can improve your hospital’s receiving

processes today…

For more information about InnerTrack™ package receiving and tracking

solution from Jump Technologies, visit our website or call 888-373-7226.


http://www.jumptech.com/products/innertrack

http://www.jumptech.com/

Healthcare

7 Ways to Improve your Hospital’s Receiving Processes