Benefits of having Optimal Technical Staffing &

Supervision Structure for SSA Civil Works

Sarva Shiksha Abhiyan Mission

Gujarat

Need to develop school infrastructure on “Whole School Development Concept”Need to utilize available spaces effectivelySchool Building has higher Importance Factor as per IS CodeWidely spread and remote sitesSchool Committee (Executive Agency) require technical guidanceThe ancillary works are

Small in SizeMore in number.

All activities require close supervision to achieve SSAM objectives .

Need for Specialized Efforts

Task for Civil WingSTATE LEVEL

General AdministrationAppointment of Engineers Training to Engineers

PlanningAWP&BPrioritizationConvergence with other Dept./SchemesProcurement planning

DesigningSite Survey Architectural DesignStructural Design

Tasks for Civil WingSTATE LEVEL (Contd.)

Project ManagementEstimation Preparation of Bid DocumentWork Order to Districts (for VCWC Mobilisation)Bid Process ManagementAppointment of Consultants

Consultant CivilArchitect ConsultantStructural ConsultantGeo Technical Consultant3rd Party Consultant

Supervision & monitoring of Civil Works Reporting of Physical & Financial progress to GOI & GOG.

Task for Civil Wing

District Level Planning ProcessFinalization of activity listFormation of VCWC / DCWCTraining to VCWC MembersFund Release to VCWCSupervision & monitoring of Civil Works Reporting of physical & financial progress to SPO

Tasks for Civil WingSchool Level

Community MobilisationSupervision by Technical Resource Person (TRP)Verification of activity elements as per Drawing, Specifications & ChecklistProgress Monitoring & Quality Audit by Third Party Inspection (TPI) ConsultantTesting of construction materials by TPI ConsultantIssue of completion certificate by TRP / 3rd Party ConsultantReporting of physical & financial progress to DPO

Civil Works Management Structure at different levels

State

District

Block / Village

State Level – Civil Works Management Structure

District Level Management Structure

District Project Engineer

Block – 1 (40 to 45 Sites)

One TRP

Block – 3 & 4 (40 to 45 Sites)

One TRP

Block – 2 (80 to 90 Sites)

Two TRP

• 26 District Project Engineer, Min. One / District, if work is more than Two or Three D.P.E. / District.

Optimal Technical Staff

SR. NO. ACTIVITY PHYSICAL NO. NO. OF SITE

1 Additional Classroom 2683 1121

2 Toilet Block 1021 900

3 Compound Wall 1105 1105

4 Rain Water Harvesting 75 75

5 Major Repairing 812 812

6 Model school 250 250

7 Mid Day Meal-Kitchen Shed 8734 7879

8 Primary Teacher's Staff Quarters 72 12

9 KGBV 20 20

14772 12174

Total Activity/Sites for Year 09-10

District wise Distribution of TRP

SR.NO. DISTRICT NO. OF ACTIVITY NO.OF SITES NO.OF TRP SITES/TRP

1 AHMEDABAD 641 460 11 42

2 AMRELI 420 317 7 45

3 ANAND 483 410 10 41

4 BANASKANTHA 445 430 12 36

5 BHARUCH 321 270 6 45

6 BHAVNAGAR 602 448 12 37

7 DAHOD 484 407 10 41

8 DANG 97 78 4 20

9 GANDHINAGAR 246 223 5 45

10 JAMNAGAR 868 750 15 50

11 JUNAGADH 773 580 12 48

12 KHEDA 1160 890 20 45

13 KUTCH 1216 1075 24 45

SR.NO. DISTRICT NO. OF ACTIVITY NO.OF SITES NO.OF TRP SITES/TRP

14 MEHSANA 648 546 11 50

15 NARMADA 287 225 5 45

16 NAVSARI 318 270 6 45

17 PANCHMAHA 537 525 17 31

18 PATAN 230 189 6 32

19 PORBANDAR 287 252 4 63

20 RAJKOT 824 768 17 45

21 SABARKANTHA 1118 830 17 49

22 SURAT 537 439 12 37

23 SURENDRANAGAR 373 345 11 31

24 VADODARA 1395 1057 24 44

25 VALSAD 462 390 9 43

14772 12174 287 42

District wise Distribution of TRP

TRP DIstribution

0

10

20

30

40

50

60

70

AH

ME

DA

BA

D

AM

RE

LI

AN

AN

D

BA

NA

SK

AN

TH

A

BH

AR

UC

H

BH

AV

NA

GA

R

DA

HO

D

DA

NG

GA

ND

HIN

AG

AR

JAM

NA

GA

R

JUN

AG

AD

H

KH

ED

A

KU

TC

H

ME

HS

AN

A

NA

RM

AD

A

NA

VS

AR

I

PA

NC

HM

AH

A

PA

TA

N

PO

RB

AN

DA

R

RA

JKO

T

SA

BA

RK

AN

TH

A

SU

RA

T

SU

RE

ND

RA

NA

GA

R

VA

DO

DA

RA

VA

LS

AD

1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25

Districts

Sit

es

/TR

P

SITES/TRP

TRP Workload

Supervision System

TRP 40 to 45 sites Visit of 4 to 5 site per dayCompulsory visit at lay out, plinth, lintel, slab & finishing level

DPE 10 to 12 days in a monthVisit of 5 to 7 site per dayCompulsory visit before releasing the installment & at the time of casting slab

Monitoring cell Two team 2 days in a weekVisit of 4 to 5 site per day

SPE 5 to 6 days in a month

DPE/TRP Recruitment

• Selection

• Contract/Bond

• Remuneration

• Review

• Renewal

Hiring services of Professional Consultant

Consultant hiredIndependent Third Party Inspection & Quality AssuranceStructural ConsultantGeotechnical Consultant

Salient features of ITPI

Consultant shall visit 6 times single storey classroom9 times multi storey classroom5 times other civil works activity

Mandatory visit for single storeyPlinth levelCasting of slab & beamCompletion Stage

Mandatory visit for Multi storeyFootingCasting of ground floor column & tie beamCasting of ground floor slab & beamCasting of first floor column Casting of first floor slab & beamsCompletion stage

Salient features of ITPI

Collect sample of materials for testing Furnish verification certificate of foundationCarry out slump test of concreteTake action for casting concrete cubeCommunicate inspection noteFurnish fortnightly reportFurnish status of compliance report at every quarterArrange workshop to share experienceFurnish Completion Certificate

Benefits of Optimal StaffingHolistic planningRealistic AWP & BWhole School Development

School Infrastructure SurveyEnvironmental Assessment

Holistic Design to make schools Child FriendlyClimatically ComfortableMore Functional & Usable from Educational PerspectiveEnvironmental FriendlyAdaptable to new advancement in Pedagogy

Benefits of Optimal Staffing

Training to Community and MasonsMotivated CommunityTimely Completion with Desired QualityPrompt & Onsite problem solvingEffective monitoring & reportingCross sharing of knowledge / experience Due to GCEE track record other departments entrust works to SSAM – GujaratDuplication of efforts reduced

Physical Progress

38481241

43170

Completed In Progress Not Started

Financial Progress

Rs. In Lacs

7943366592

10000

20000

30000

40000

50000

60000

70000

80000

Approved out lay Expenditure incurred

CUMMULATIVE

84% Achievement

No.

No. No.

Upto 30/06/2009

90% Completion Rate

ADDITIONAL CLASSROOMSZONE - V

ADDITIONAL CLASSROOMS

ZONE - IV

ADDITIONAL CLASSROOMSZONE - V

ADDITIONAL CLASSROOMS

ZONE - V

CRC BUILDING

ZONE - III

TOILET BLOCK

WATER FACILITY

WATER FACILITY

COMPOUND WALL

COMPOUND WALL

MDM KITCHEN SHED

BRC BUILDING

ZONE - V

BRC BUILDING

ZONE - III

BRC BUILDING

ZONE - III

NEW SCHOOL / BLS BUILDING ZONE - III

NEW SCHOOL / BLS BUILDING ZONE - III

NEW SCHOOL / BLS BUILDING ZONE - III

RAIN WATER HARVESTING

MCS ACR - NPEGEL

MCS - NPEGEL

Thank You