Manage your current Property portfolio better

Points covered in todays session:

• International Rental Market

• Current South African Rental Market

• 3 Simple Property Management Steps

• Property Lifecycle phases

• Tea / Coffee Break (Discussion)

• Info about ExecRentals

• Stats about ExecRentals Software

Agenda

Insanity: doing the same thing over and over again and expecting different results.

Quote

Albert Einstein

Online property management systems look to be the future in real estate management

Reasons to look at using them:

• 85% of American/European real estate companies use on line systems

• Zillow today is an $850 million corporation

• Cloud based services (access info anywhere)

Take advantage of and integrate with multiple technology types • Increased Ability to handle MLS’s

• Increased ability to handle more complex calculations (CGT)

• Google Maps Spatial Data (Mapping Technology)

• More and more companies are becoming Cloud based (moving systems to the internet)

• Company Operations are also becoming Cloud Based (Processes such as CRM)

**Source of information - Source: 2011 REALTOR® Technology Survey

Future of Property Management

Market Analysis – SA residential tenant trends

TPN Credit Bureau Statistics : National Average Q1 2012

68%

13%

8%

11%

Paid on Time

Paid Late

Partially Paid

Did not Pay

Market Analysis – SA residential tenant trends

TPN Credit Bureau Statistics : National Average Q1 2012

Paid on

Time

Paid Late Partially

Paid

Did not

Pay

Good

Standing

National

Average

< R3000 58% 14% 9% 19% 72% 81%

R3000 - R7000 72% 12% 8% 9% 83% 81%

R7000 - R12000 71% 13% 7% 9% 83% 81%

>R12000 61% 17% 11% 12% 77% 81%

Cause & Effect

<R3000 : Inflation (specifically electricity)

>R12000 : Interest rates (9 month lag)

• 50% of agents and 47% of brokers spent between R 4,509 – R 18,000 on technology for their business in the last 12 months.

• The top three tools that respondents plan on purchasing or replacing in the next year are: smartphone (38%); iPad / Tablet (29%); and digital camera (17%).

• The most frequently used operating system is Windows 7 & XP (38%).

• The most popular smartphones are Android OS (35%), iPhone (28%), Blackberry (18%).

• 90.5% of REALTORS® use social media to some extent.

• The top places where REALTORS® place their listings are REALTOR.com, their broker's website and Trulia.

**Source of information - Source: 2012 REALTOR® Technology Survey

Statistics on Realtors and Technology

• List

• Manage

• Profit Better (Covered in the next event)

3 Simple Property Management Steps

Raise of hands - How are you currently advertising your property portfolio

• Online ? (Private Property, Myproperty)

• Your own site ?

• Social Media ?

• YouTube ? (Did you know)

• Word of Mouth ?

• Newspaper ads ?

• Drop Offs ?

• Is it working ?

With no advertising for the site currently being conducted

How do you currently list and advertise your property portfolio ?

1 - List your properties availability

Raise of hands - How are you currently managing your property portfolio?

• Online ?

• Computer Based ?

• Via PC ?

• Manually ?

Could you optimize this process? Deliver better returns to yourself or your customer?

How do you manage your property portfolio?

Are you using Excel to manage your portfolio ? The problem with this is that:

• Becomes Cumbersome

• Never in Sync (especially with

large portfolios)

• No automation

• Increased administration (leaving

less time for selling or meeting clients)

Is Excel really the best tool to

manage your portfolio or your clients?

How do you manage your property portfolio?

So why manage your property portfolio online?

• Easily accessible

• Backed Up

• Able to easily share details

• Feature Rich (Reviews, Photos )

• Reporting (Views, Bookings)

• Information is able to processed (execute more features than usual, macros)

It just makes sense!

Reason for managing Property online

2 - Manage your Property

User Dashboard

Raise of hands - How are you currently managing your property portfolio?

• Post It Notes ?

• Pieces of Paper ?

• Excel ?

• Via PC ? (Email)

And Statements or Invoicing ?

Could you optimize this process? Deliver better returns to yourself or your customer?

How do you manage your income and expenses currently?

So why manage your income or expenses online?

• Automated Invoicing

• Expenses calculated and deducted from client ‘automagically’

• All financial information is consolidated in one location

• Able to review months / years worth of financial information

• Automated payment integration (services being rendered etc.)

Better Management – Greater Profit!

Reason for managing income or expenses online

3 – Manage your portfolio’s income

• Advertise

• Tenant Management

• Move In

• Manage Occupied Property

• Vacate Property

5 Simple Property Rental Steps

Property Rental Process Step 1 Advertise

Property Management Process Step 2 Tenant Management

Property Management Process Step 3 Move In

Property Management Process Step 4 Manage Occupied Property

Property Management Process Step 4 Manage Occupied Property

• Online Property Management System

• Automated Tenant Management System (Workflows, automated invoicing, credit checks)

• Financial

• Property Searching Facility

• Property Booking Facility

What is ExecRentals

• Online Property Management System

• Automated Tenant Management System (Workflows, automated invoicing, credit checks)

• Financial

• Property Searching Facility

• Property Booking Facility

Request Tenant Approval

Current usage statistics

• Over 5000 listed properties on the site

• Steady increase averaging 2500 new unique monthly visitors

• Over 1200 Total Online Registered Users

• Approximately 240 followers on Twitter (From Real Estate companies to Real Estate magazines)

• Approximately 620 Facebook followers

• Average around 18000 Search Queries per month for listed properties

• 280 User base on ExecRentals LinkedIn Discussion Board

ExecRentals Statistics

Connect with us to learn more!

https://twitter.com/execrentals

http://www.facebook.com/ExecRentals

http://www.linkedin.com/company/execrentals

http://www.execrentals.co.za/Blog/

Questions / Discussion