Retain Social Presentation 2015

GWAVA RETAIN

SOCIAL MEDIA COMPLIANCE

Subtitle/Date

GWAVA Confidential

ELECTRONIC DATA

BYOD

COMMUNICATION MONITORING

SOCIAL MEDIA COMMUNICATION

ENTERPRISE SOLUTION

REGULATORY COMPLIANCE

SECURE COMMUNICATIONHIPAA, HITECHDODD-FRANK ACT

PERSONAL USE & WORK USESEC, MiFID, FSA

FRCP

FERPA

329 January 2015 Internal Use Only

Financial Services:

Regulation compliance (Dodd-Frank Act, GLB Act,

SEC, SOX, FRCP, FCA, PRA, ESMA, etc.)

Data leakage of trade secrets or stock information

All communications must be maintained, retained and

available to be produced

Firm’s electronic communication is subject to overall

supervisory review and procedures

Healthcare:

HIPAA & HITECH compliance

Leakage of Protected Health Information (PHI)

Communications cannot contain medical records &

payments histories

Our key verticals all have the same “SHARED PAIN”

• Financial Services

• Healthcare

• Government

• Enterprise

These Industries are facing a highly regulated IT

environment with an extreme need to meet compliance

and secure communication requirements.

Government :

FERPA and Freedom of Information Act compliance

Government agencies shall make available copies of

all electronic records

Organizations must adhere to the information request

within 10 days of its receipt.

Deleted emails

The Enterprise & Other Industries:

Federal Rules of Civil Procedure (FRCP) compliance

Preserve all electronic communication

Litigation readiness

Accusation preparation

INDUSTRY

SPECIFIC

CONCERNS

75%

GLOBAL COMPANIES WILL

BE INVOLVED IN A LEGAL

OR REGULATORY ACTION

REQUIRING A SYSTEMATIC

APPROACH TO LEGAL

DISCOVERY BY THE END

OF THE YEARSource: Gartner

THE VOLUME OF DIGITAL

BUSINESS DATA TO BE

STORED IS GROWING AT A

RATE OF 40 TO 60 PERCENT

EACH YEAR

40% TO 60%

*Gartner - Information Governance Best Practice:

Adopt a Use Case Approach

Debra Logan, Alan Dayley, Sheila Childs

REDUNDANT, OUTDATED,

TRIVIAL AND RISKY DATA

REPRESENT BETWEEN 15

AND 60 PERCENT OF WHAT

ORGANIZATIONS HAVE

15% TO 60%

*Gartner – Data Growth is a Critical Enterprise Challenge


0

1

2

3

4

5

6

2012 2013 2014 2015 2016

WORLDWIDE SOCIAL MEDIA ACCOUNTS & USERS

Social Media Accounts (Billions) Social Media Users (Billions) Source: Social Media Market, 2012-2016,

Radicati Group


0

10

20

30

40

50

60

2012 2013 2014 2015 2016

SOCIAL MEDIA USAGE FORECAST

Enterprise Social Media Consumer Social Media

MIN

UT

ES

/D

AY

Source: Social Media Market, 2012-2016,

Radicati Group


0.00%

2.00%

4.00%

6.00%

8.00%

10.00%

12.00%

14.00%

2014 2015 2016 2017

Consumer Email

Account Growth

Corporate Email

Account Growth

Social Media

Account Growth

Source: Email Statistics Report, 2013 -2017,

Radicati Group


3,408

3,678

3,957

4,196

4,462

3,000

3,200

3,400

3,600

3,800

4,000

4,200

4,400

4,600

2013 2014 2015 2016 2017

Millio

ns o

f U

se

rs

Worldwide IM Accounts

Source: Instant Messaging Market,

2013-2017 Radicati Group


2%

6%

7%

17%

17%

96%

Twitter

Text/SMS

Facebook

Instant Messaging

File

Email

PERCENTAGE OF ORGANIZATIONS

ARCHIVING VARIOUS CONTENT TYPES

Source: Using Email, File, Social Media and Mobile Archiving to Grow Your Business, Osterman Research


RETAIN UNIFIED ARCHIVING

• Unified Archiving/Data Governance for:

• Email

• Mobile

• Social

• Instant Messaging

• Web Search


RETAIN SOCIAL

More than just archiving… Monitoring of

Social Media, IM & Web Search

• Policy-based content monitoring

• Default pattern matching list

• Administrator notifications of

message posts that violate policy

• Corporate Social Media Access Portal

• Workstation Agent for off-network

monitoring & archiving


RETAIN SOCIAL

Archiving of Social Media, IM & Web Search

• Intelligent Threading

• Regulatory Compliance

• Unified Archiving














RETAIN

SOCIAL

COMPLIANCE

Monitor, Prevent and Archive

• Policy-based

• Corporate account access control

• Facebook App

• Workstation agent

• Social posts

• IM conversations

• Searches


• On-prem or in the cloud

• GWAVA Cloud Archiving

• Reduce costs

• Manage complexity

• Mitigate Risks

DEPLOYMENT OPTIONS


• Securely archives & monitors social media,

IM, & web searches

• On & off network monitoring & archiving

• Intelligent threaded archival

• Search, eDiscovery & publishing tools

SUMMARY


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