1 Creating and Customizing Tables

Tables are useful when we want to arrange data in a particular way

with columns and row’s inside a document. In Open office we can

create table in two ways.

The first is to use the table button on the "Standard" toolbar, and the second one is to use the Table > Insert > Table. Option or Use Ctrl+F12 Button.

Inserting a new table using the Insert Table dialog box

Here you can specify the properties for the new table.

Under Name, you can enter a different name than the Open Office-generated default for the table. This

might come in handy in case you want the tables displayed in the Navigator in a certain (sorted) way.

Under Size, specify the initial number of columns and rows for the new table. You can change the size of

the table later, if necessary.

2 Insert Row(s)

1. To add additional rows, click after the last word in the last column on the right.

Press the tab key. (A row appears after the last row.)

2. To add rows between rows, click in the row in the Table where you wish to add

a row before or after.

3. Click Table > Insert > Rows or click the Insert Rows icon on the Table

Toolbar to insert one row at a time.

4. Under Insert, Amount, click on the and select the number, for the number

of rows and set before or After Depending on where you want the row to be.

3 Insert Column(s)

1. Click in the second column, click Table > Insert > Columns or you can click

the Insert Column icon on the Table Toolbar to insert one column at a

time.

2. Under Insert, Amount, click on the and click 1.

3. Select the position of column(s) Before > OK. (“After” is the default selection.

A column appears between the original first and second columns.)

4 Delete Rows Or Columns

1. Click in one of the empty rows you just added. Click Table > Delete,

> Rows or click the Delete Row icon on the Table Toolbar. (The row is

deleted.)

2. Click in the empty column you just added. Click Table > Delete > Columns or

click the Delete Column icon on the Table Toolbar. (The middle column

is deleted.)

5 Merge Cells

1. Click outside the margin to the left of the one of the rows that you just added or

click the Select Row icon on the Table Toolbar. (The pointer becomes a

small arrow when it is outside the Table margin. You will see "Select table

row". The row is highlighted.)

2. Click Table > Merge Cells or click the Merge Cells icon on the Table

Toolbar. (The table row is one long row with just one cell (column).

6 Split Cells

1. Click in the left cell (column) of one of the rows you added. Click Table >

Split Cells or click the Split Cells icon on the Table Toolbar. (The "Split

Cells" window appears.)

2. Under Split cell into, click on the to change the number to 3.

3. Under Direction, click horizontally > into equal proportions. (The cell is

divided into 3 equal sections.)

4. Click in the right cell. Click Table > Split Cells. Under Split cell into, click

on the to change the number to 3.

5. Under Direction, click vertically. (The cell is divided into 3 parts.)

7 COLOURING TABLES

To set a Specific colour to a Cell, We can use the table format option

available in the standard bar and select Background from the tab and set

the desired colour for the table as we want..

8 BORDERS

To set Borders we will have to use the Table Format option and use the

Borders option inside it to set the desired border and border style for the

table.

9 ALIGNMENT

Sets the alignment options for the contents of the current cell, or the selected cells.

HORIZONTAL

Select the horizontal alignment option that you want to apply to the cell contents.

Default

Aligns numbers to the right, and text to the left.

If the Default option is selected, numbers will be aligned to the right and text will be left-justified.

Left

Aligns the contents of the cell to the left.

Right

Aligns the contents of the cell to the right.

Center

Horizontally centers the contents of the cell.

Justified

Aligns the contents of the cell to the left and to the right cell borders.

Filled

Repeats the cell contents (number and text) until the visible area of the cell is filled. This feature

does not work on text that contains line breaks.

INDENT

Indents from the left edge of the cell by the amount that you enter.

VERTICAL

Select the vertical alignment option that you want to apply to the cell contents.

Default

Aligns the cell contents to the bottom of the cell.

Top

Aligns the contents of the cell to the upper edge of the cell.

Bottom

Aligns the contents of the cell to the lower edge of the cell.

Middle

Vertically centers the contents of the cell.

SPREADSHEETS & CHARTS

A spreadsheet is an interactive computer application program

for organization and analysis of data in tabular form.

We can make charts by using the Insert Chart Option. After entering the required

data.

There are almost 10 Different types of charts available in the List. We can

use any one of them or more than one of them so that it may blend in with the

spread sheet and relevant data