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#C14LV REMINDER Check in on the COLLABORATE mobile app #C14LV DATA CAPTURE MARKET OF 2014 Dmitri Khanine Sr. Architect ECM Solutions http://ECMSolutions.ca Navigating competitive landscape

Data Capture Market of 2014 - Navigating Competitive Landscape

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This session provides a deeper understanding of 2014 Data Capture market and makes it easy for you to navigate the world of competing vendors, products and prices. We will also take a deeper look and understand the strengths and competitive advantages of Oracle Capture and Oracle Forms Recognition

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Page 1: Data Capture Market of 2014 - Navigating Competitive Landscape

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REMINDER

Check in on the COLLABORATE mobile app

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DATA CAPTURE MARKET OF 2014

Dmitri Khanine

Sr. ArchitectECM Solutionshttp://ECMSolutions.ca

Navigating competitive landscape

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Welcome to Session 609!

■ Data Capture Market – Leaders and Major Trends

■ Data Capture Vendor Selection Patterns

■ Understanding components of a Data Capture Solution▪ Scanning, Extraction, Manipulation, Managing

■ Other common traps

■ Oracle Data Capture Tools

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Data Capture Market of 2014

■ Data Capture Market to grow by 12.3% from 2012 to 2016 (According to MRI)

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Market Leaders – Image Processing

■ Kofax

■ EMC Captiva

■ IBM Datacap

■ Knowledge Lake

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Market Leaders - ECM

▪ Microsoft

▪ Hyland Software

▪ Open Text

▪ Lexmark Perceptive Software

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Gartner’s Magic Quadrant for ECM

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Vendor Selection Patterns

■ Go with the leader▪ “Nobody was fired for hiring IBM”

vs.

■ Look for a good match▪ Dig deeper and find a good match

overall

vs.

■ Save money▪ “Penny wise...” trap

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Finding a perfect match

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How to find a perfect Data Capture Solution?

■ Ignore:▪ "Fastest"

▪ "Rich in features"

▪ "World leading“

▪ "Multi-function"

■ Instead: ▪ Understand the internals of a Document Capture Solution

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Understanding Document Capture

■ Begin with your contentlife cycle

▪ Scanning

▪ Extraction

▪ Image Management

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Volume Considerations

■ 50 scanned documents per week vs. 100,000 documents per week require different solutions!

■ Peak or irregular workloads

■ With low volumes almost any scanner would do

▪ MFP

▪ Desktop scanners

■ High volumes require different scanners

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Image Enhancements

■ Important when smart phones and other devices are used to capture image

■ Various image enhancements available:▪ De-skew, De-speckle, Shadow removal ...

■ Many products offer them:▪ Kofax Vrtual ReScan, Oracle Capture ...

■ Need to be careful using them with legal documents

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Other factors

■ Paper separation and double feed detection

■ Possible paper jams detection

■ Detection of paper clips and staples

■ Your operating conditions▪ High humidity may cause a lot more double feeds...

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Other Intake Mechanisms

■ Import feature in the software will let you bring them into your extraction stage without having to print and re-scan them

■ Applies to documents coming from:

▪ Email attachments

▪ Shared Drives

▪ Fax

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Data Extraction

■ Critical question: "What information do you wish to extract?“

▪ Full page

▪ Just a small area: i.e. invoice number

▪ A number of data fields

▪ Text or graphical information – i.e. engineering drawings

■ Complexity of your extraction requirements will define the capabilities of your extraction software

■ Volumes

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Types of documents

■ What types of documents will you handle?

▪ One type

▪ Small number of types

▪ Diverse types of documents

▪ A mixed bag of different document types in one batch

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Extraction intelligence

■ Do you require custom business logic applied at extraction time?

▪ Database lookups

▪ Validate against lists of values

▪ Custom processing logic

■ Some tools like Oracle Capture and Oracle Forms Recognition offer full set of API for custom extraction time logic...

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Image Management

■ What happens once image is captured and information extracted?

▪ Version control

▪ Indexing

▪ Content Management

▪ Distribution

▪ Cleansing

▪ Publishing

▪ Search

▪ Retention

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Image Annotations

■ Do you require watermarking and image augmentation as part of your workflow?

▪ WebCenter Imaging is of the tools that provides these features

▪ Watermarks must not be applied to the original image

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Record and Retention Management

■ Flag outdated content for deletion or archiving

■ Manage physical and electronic records

■ Ensure regulatory compliance

■ Implement complex processing rules

■ Consider Oracle WebCenter Records!

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Licensing Considerations

■ Be sure to consider:

▪ Per document charges

— Kofax is known to charge per document for it’s scanning and capture solutions

— Solution gets progressively expensive as volumes grow!

▪ Reseller pricing

— Sometimes it is more cost effective to deal with reseller then company themselves

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Other common traps

■ Switching vendors without due analysis

▪ Do your homework on why are you switching:

— Lack of features?

— Delivery issue?

— Other reasons?

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Business Requirements

■ Tighten your requirements

▪ Apply 80/20 rule

▪ Capture solutions can get expensive

▪ Consider scaling up gradually

■ “One BA with a pen outsmarts 20 developers with latest computers"

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Oracle Data Capture Tools

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Oracle Capture

■ Excels at:▪ Image Enhancements,

▪ Flexible import tools,

▪ Manually assisted indexing

▪ Generation of searchable PDF/A

■ Documents can be fed into WebCenter Content or WebCenter Imaging for:▪ Image manipulations

▪ image-centric workflows

▪ Full document management capabilities

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Image Enhancements in Oracle Capture

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Manual Assisted Indexing

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Oracle Capture – Real Life Stories

■ Dramatic productivity improvements with adding OCR and mapped fields as opposed to manual check in

▪ About 3 min per document down to 33 seconds for one client

▪ 1.5 min to 22 seconds for another

■ See whitepaper for full client stories

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Oracle Forms Recognition

■ Excels at:

▪ Automatically recognizing and extracting large number of document types

— Header information and line items

— Applying custom validation

▪ Large volume unattended processing

▪ Integration with EBS, PeopleSoft and Oracle WebCenter

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Forms Recognition

■ Verifier – Exception Processing Screen:

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OFR e-Business Suite integration

▪ Extracted information sent to EBS

▪ The document available from within the EBS as attachment:

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Oracle End To End Capture Solutions

■ Seamless integration:

▪ Scanning and Import

▪ Image Enhancements

▪ Data Extraction

▪ Content management

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Conclusion

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Conclusion

■ Data Capture market is growing and so is number of choices

■ Be smart when designing your data capture solution:

▪ Don’t let complexity and hype influence your decisions

▪ Consider using this slide deck as your check list

▪ If you have Oracle products – consider staying with Oracle first!

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About Us

■ ECM Solutions does▪ Oracle WebCenter Implementation, Support and Training

■ We also▪ Help you “Awe Your Business Users” with Dynamic User

Interfaces

■ Check www.ecmsolutions.ca for real life user stories

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THANK YOU!

[email protected]