Year-End Planning for Sage 100 To Join the Audio: 1-650-479-3207

Passcode 661 516 254

Tim Efinger, Sr – VP Sage 100RKL eSolutions, LLCDecember 15, 2015

Focused. On you.

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About Our Presenters

Rachel Roselli, Customer Account ManagerRKL eSolutions

Rachel is your dedicated point-of-contact at RKL eSolutions for your Sage and complimentary software licenses.

Tim Efinger Sr. , VP – Sage 100 Practice RKL eSolutions

Tim is responsible for all aspects of the Sage 100 consulting practice including implementations, enhancements and customer satisfaction.

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• Preparing for year end processing• Processing year end

• All module considerations• Payroll processing considerations• Accounts Payable considerations

• Post year end processing considerations• Year End Resources• Q&A

Today’s Agenda

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• Verify that your backup and restore works (disaster recovery plan?)• Verify enough disk space on server if copying company code• Determine your subsidiary modules cutoff date to capture all

transactions into the current year• Determine your GL accounting cutoff date• Verification of module setup options around history retention and

purging and verify module is currently in the last period of year• Setup your next fiscal year in GL

Preparing for year end in Sage 100

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• If using paperless office, verify that options are setup related to period end processing of reports

• If printing 1099’s or W-2’s are you on a supported version of Sage 100 so that the year end updates can be applied?

• 2013 update 9 (5.00.9.0)• 2014 update 7 (5.10.7.0)• 2015 update 3 (5.20.3.0)• 2016 (5.3.00.0)

Preparing for year end in Sage 100 (continued)

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• Verify that all transactions related to 2015 have been entered in your subsidiary modules

• Verify all subsidiary modules trial balances match GL account balances and resolve any discrepancies that may exist

• Backup your entire MAS90 directory to another physical device/drive• Have all users log out of Sage 100• Process period and year end in all subsidiary modules based on order of closing

document and module year end processing checklists• Set MAS90 module date to last day of year• Verify in each module you are closing the correct period• Verify pdf’s were actually created in your paperless office directory before completing year

end

Processing Year End

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Processing Year End - Module Order of Closing

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Processing Year EndSample Checklist – Inventory Management

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• Timing to create year end backup copy after last payroll. No one should be in system so you can copy GL, CI and PR to archive company code

• 2016-Q1 Tax table update and 2015 Interim Release Downloads with be available the week of 12/21/15

• eFiling and Reporting (Aatrix) year end update will be released 12/18/15 but you can do this anytime after the update has been released

• You must be on a supported version (including product updates), have installed the IRD and the Aatrix update prior to processing W2’s or ACA reporting.

• When installing the IRD it will verify you are on the appropriate product update. Installation of the product update will require new unlocking keys provided by Sage in November/December

Payroll Year End considerations

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• ACA features must be setup and data loaded prior to processing ACA reporting (ACA Employer and ACA Employee Information)

• If perpetual history was enabled for the full year, run the Applicable Large Employer Report to populate ACA data tables

• If you own Visual Integrator, data can be imported into the ACA files if necessary

• Ensure that Perpetual History is enabled in PR setup• Ensure that Employer ACA maintenance is accurate for each year

Payroll Year End considerations (continued)

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• Have you processed your fringe benefits for the year?• Have your processed a deduction (employer contribution type) for

reporting of ACA employer sponsored health care on the W-2?• Verify you are in your backup company and your current payroll

quarter and year are correct.• Print and reconcile your reports.• Print and reconcile your W-2’s/W-3• File appropriate federal, state, and local tax returns.

Payroll Year End considerations (continued)

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• Verify in setup the current 1099 year• Print 1099’s to plain paper • Print Payment History Report for 1099 vendors only for reporting year• Compare both to verify they match• Print 1099’s/1096 on forms• File with the IRS

Accounts Payable Year End considerations

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• Access each module and verify that period and year have incremented properly.

• Backup your entire MAS90 Directory and move/store backup offsite• Payroll - Setup a new employer Contribution deduction for cost of

coverage• Payroll - Edit employee deduction amounts for changes in benefits • Payroll – Review any vacation/sick accruals if calendar based• AP – verify that the 1099 year incremented

Post Year End Processing Considerations

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• Sage City Year End Center and ACA resource center• http://sagecity.na.sage.com

Year End Resources for Sage 100

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• Sage City Year End Center and ACA resource center -http://sagecity.na.sage.com

• Support@rklesolutions.com – support team will coordinate with one of our consultants if necessary.

Year End Resources for Sage 100

Thank you and Happy Holidays!

Contact us for pricing, compatibility and consulting needs of your business

management solutions.

Sales@rklesolutions.com717.735.9109