Addressing Digitization

Challenges

Kalyan Budhavarti

Marketing & Sales Manger

Digiflo

Digitization Components

Digitization projects are often complex and challenging in nature primarily due to the number of different activities involved in the process.

There are 3 essential components that form the core of all digitization process:

• People - Scanning operators, Graphic Designers, Subject curators etc.

• Processes - Institution specific best practices/standards

• Infrastructure - Scanners, Image Processing software, OCR etc.

The biggest challenge, therefore, lies in bringing all these individual components together on a common platform to ensure communication, consistent levels productivity & quality and overall process efficiency.

Key Digitization challenges

Centralizing operations to bring together the different units and people involved

Standardizing Operations and workflows irrespective of the media processed

Optimizing and ensuring consistent levels of productivity and efficiency

Ensuring consistent quality and integrity of the media

Adhering to Metadata standards to ensure easy identification, access and interoperability

Tracking and measuring the process – Media and People(The old adage: If you can’t measure, you can’t improve!)

Digiflo – Digitization Workflow

Management Solutions

Digiflo is a holistic digitization workflow management software specifically designed to address these increasing complexities and challenges to

make the process simple, measurable and efficient.

It brings together your infrastructure, people and practices to ensure superior and consistent productivity and quality, on every single project!

Metadata

entry Scanning

QC Zero

Post Processing

QC One

Curator

review 1

OCR

OCR Revie

w

Curator

review 2

QC Final

Packaging

Digiflo

How it works – Streamlining of activities

What is it?

A Windows operating

system based software

Hardware RequirementsOS: Windows

MS SQL Server 2008 or higher/express

Customer Pain Points – Digiflo Benefits

Centralization - Teams are geographically

distributed

Books are scanned in Belgium and processed in India. It is a nightmare to manage both

teams on tight deadlines

Pain

Digiflo’s Remote management of projects centralizes your processes by bringing your teams together and helps you handle projects anywhere, anytime

Why Digiflo

Standardization

Designing multiple workflows for different media

Pain

Digiflo has the capabilities to process all kinds of print/still images including books, newspapers, manuscripts, dissertations etc. It standardizes your processes and workflows irrespective of the media that is processed.

Why Digiflo

Workflows with standardized processes profiled and preconfigured for all kinds of still/print media.

Why Digiflo

Achieving Optimum levels of Productivity

Suggest a faster way to process 1000s of books or items

Pain

Cannot Find my content when I need it most

Pain

Digiflo comprehensively tracks all your physical and digital assets so content could be easily found at any point in time

Why Digiflo

Media Discovery

Cannot ascertain the quality of my deliverables

Pain

Digiflo’s multi-stage quality assurance tools ensure that media is moved on the next stage only after passing all the pre-defined quality parameters. This allows you to identify and fix bottlenecks and glitches in real time

Quality Assurance

Why Digiflo

Configurable MetadataPain

Metadata in Digiflo is completely configurable and depends on the requirements of your individual projects. Configurable output schemas include industry best/standard practices like Mets/Alto(Case In Point: The British Library), Mods, Mar21 etc.

Why Digiflo

Metadata export schemas

Pain

Comprehensive reports help supervisors keep tab on who does what and when, in real time

Why Digiflo

Tracking/Measuring

Unable to utilize 100% time of my skilled resources

Image Processing Tools

Pain

Digiflo has in-built post processing tools which take care of all your image processing needs like crop, deskew, despeckle, JP2 processing, Image manifestations and compressions etc.

Why Digiflo

Our workflows involves a lot of post-processing

activities

Integrations

Pain

Digiflo has the capabilities to integrate with all of your library systems and repositories like Metadata repositories, Content Management systems, User authentications, digital repositories, archives & special collections repositories etc., thereby further automating the entire process

Why Digiflo

Can I integrate the software with any of our internal

tools/applications?

Lite Version

Pain

Digiflo has specifically designed a Lite version for small to medium sized operations(up to 5 users). Irrespective of the size of the projects, standardization of the processes is the key to the success of digitization projects.

Why Digiflo

But we don’t have many/large projects currently in

operation

Consolidating final package for DMS

Digiflo has an excellent mechanism to consolidate final package for easy consumption by the library’s DMS

Why Digiflo

Scary Dynamics – One Stop Solution

Tracking Digital assets

Project Management

Scanners

Software

Distributed Teams

Procedures and Processes

Adhering to Standards

Interfaces

Packaging

Hardware

MediaWhy Digiflo

Digiflo is the Holistic workflow management software that meticulously handles the dynamics of Digitization projects of any size under a SINGLE PLATFORM

To know more on how Digiflo can improve your processes and/or

schedule a demo, Contact us:

Thanks & Regards

Kal

Kalyan Budhavarti

Marketing & Sales Manager

kalyan@digiflo.in

+91 9908399926

Skype: Kalyan_Digiflo

LinkedIn: Kalyan Budhavarti

Thank You!!

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