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AIMS Arrangement & Description Case Study Stephen Jay Gould Papers Peter Chan Stanford University

AIMS Workshop Case Study 3: Arrangement and Description Case Study - Stephen Jay Gould Papers

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Text of AIMS Workshop Case Study 3: Arrangement and Description Case Study - Stephen Jay Gould Papers

  • 1. Arrangement & Description Case Study Stephen Jay Gould Papers Peter Chan Stanford University

2. Hybrid Collection

    • Analog component:550 linear feet of papers (789 boxes, 119 cartons, 30 flat boxes,and 14 map folders.
    • File size and number:59.7 MB and 2,567 files.
    • Media formats:98 3 floppy diskettes; 61 5 floppy diskettes; 4 sets of punch cards*; 3 computer tapes
    • File Types:Computer Programs; Data sets; Documents; Spreadsheets
    • File Formats:ASCII Text; WordPerfect 4.2, 5.0, 5.1, 6.0, 6.1; Microsoft Word 2.0, 6.0, 97, 2000; Microsoft RTF; Microsoft Excel 4.0; Lotus 1-2-3 2.0, etc.
      • * During processing of the analog papers in 2011, another 21 sets of punch cards and more floppy diskettes were found.

3. Tool AccessData FTK

  • Embedded viewer to render files in ~300 file formats.
  • Identify duplicate files.
  • Full text and pattern search functions.
  • Bookmarking and labeling as pointers to original files.
  • Original paths of files maintained.
  • 3 classes of login. Administrators can flag files to become inaccessible to reviewers.
  • XML output.

4. Other Tools

  • Transit Solution
    • Generate Display Derivative (WordPerfect to HTML)
  • Archivists Toolkit
    • Create EAD Finding Aids
  • Oxygen
    • Transform XML-FO File to XML Content File

5. Embedded Viewer 6. Duplicate Files 7. Pattern Search 8. Flag Files for Restriction 9. 3 Classes of Login 10. Bookmarks 11. Bookmarks 12. Labels

  • Use Labels to represent access restrictions, document types, computer media, and subject headings. When files are exported to access repository (Hypatia), they will carry the labels with them.
    • Access restrictions:
    • AR:Owner/Archivist
    • AR:Invited person AR:Public AR:Reading room File types: FT:Document FT:Spreadsheet FT:Email FT:Image FT:Video FT:Sound All Subject Headings start with "S:".

13. Labels 14. Labels 15. Labels become Facets 16. Original File Paths 17. XML-FO 18. XSLT Transformation XML Content 19. See Contents on Web 20. Display Derivative 21. EAD Series VI: Born Digital Material 22. EAD Processing Note