Automated Photo Documentation in Restoration

Presented by:Sly Barisic CEO and Founder

Agenda

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1. Importance of Photo Documentation in Restoration

a. Main Photo Use Cases

b. Value Proposition

2. Operational Challenges

3. Technology Solutions

4. Main takeaways

5. Questions & Answers

Introduction

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CEO and Founder, FotoIN Mobile

• 4 years working on photo

documentation in business

• Knowledge and experience in:

• Process management

• DB and data, Analytics,

• Mobile and Cloud tech,

• API, Integration,

• User experience, User interface,

• Product Design, Customer Success

Education:

• Longwood University

• BSBA in Finance

• University of GA, MBA

• Finance,

• Real Estate,

• Entrepreneurship and

• Risk Management

• PMP certification in 2008

Professional experience:

• Private Equity Commercial RE Fund

• Executive Investment Director

• Capital One Card

• Sr. Business Analyst

• Risk and Loss Management

• Operations

• US Card Customer Experience

Sly Barisic

Why solve for photo documentation?

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BRAIN PROCESSES VISUALS

60,000 X

FASTER THAN TEXT

AVERAGE ORG SPENDS

$20/doc filed IN LABOR PER PWC STUDY

AVERAGE US MANAGER SPENDS

3 hrs / week ON LOOKING FOR DOCS (D&T)

Photo documentation a must have for biggest clients and valuable across the business

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Quality Control

Safety Management

Reporting Progress to Clients/Owners Daily reporting

RFIs, Punch lists, Change orders

Reducing Warranty and Litigation exposure

Resolving disputes with subs and clients Audit trail, including OSHA compliance

Analytics and Planning

Estimating Documenting property conditions before and after

Documenting contents conditions Thermal imaging

Insurance companies mandate it Government has to have it Commercial clients want it

Photo documentation benefits in Restoration

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Legal, compliance, insurance

• Easier Audits

• Ensuring process compliance

• Faster claims processing

Quality

• Faster collaboration on defects and issues from the field

• Eliminating tear downs and re-work

• Avoiding hours/days of back and forth communication

Safety

• Accountability

• Educational

• Avoiding injuries and medical costs

Revenue opportunities and bottom line

• Better estimating of all the work that will be done

• Great sales tool as an offer to customer

• Resolving disputes to save money

FRAGMENTED CAPTURE MANUAL FILING AND ORGANIZATION

Current photo documentation process is inefficient and provides limited value

LIMITED ACTION

“SAVE AS”

Field Worker Office Manager

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Operational challenges to consider when solving for Photo Documentation

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1. Well defined objectives

– Why and what needs to be photo documented with photos?

2. People impact

– Who will be doing it and how?

3. Organizational support

– How will the process be managed and monitored?

4. Picking the right solutions

– Will technology be used and how will it be procured?

Tech? What to look for when considering technology solutions

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Has to work well with existing systems and workflows

Simple and Easy to Use

• Mobile not Web based

• Works offline, without internet

• Verifiable data captured together with the photos vs. separately

• No heavy training required

Efficient vs. laborious

• Doesn’t waste time

• Doesn’t distract from core process

• Too many manual steps and data entry points will limit adoption

• Has to be flexible and configurable

Manageable

• Robust admin and management

• Easy keyword search and filtering

• Open API for data flow

• Integration support important

OTHER PROPRIETARY CONNECTORS, PLUG-INS AND TOOLS:

* * * *

* In development

EASY MOBILE PHOTO AND INFO CAPTURE

FotoIN automates the workflow and makes visuals actionable

ACTIONABLE VISUALS AND DATA

AUTOMATED SYNC AND FILE TO EXISTING SYSTEMS

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Automating Photo Documentation Increases Efficiency, Productivity and Bottom Line

“Understand that a 5 percent increase in

production efficiency…can double net profit”

Phil Rosebrook Jr., CR,

Business Mentorshttp://www.businessmentors.net/pdf/EvolutionoftheRestorationIndustry.pdf

“Technology can give you up to 25% EBITDA gains…”

Kris Rzesnoski, Reztimate

Consultant/Xactimate Certified Trainer,RIA Conference, Orlando 2016

Restoration – photo documentation process before FotoIN

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• Admin manually access each account,• figure out what work order photo represent and • ‘save as’ each photo to internal server

FRAGMENTED CAPTURE MANUAL FILING AND ORGANIZATION LIMITED ACTION

“SAVE AS”

200+ Field TechniciansOver 20,000 projects

150 PMs, Supers, PEs

• Take a photo of the work order• Phone + Google photos to capture photos• Note captured by pen and paper

Restoration selects FotoIN to fully automate its photo documentation process

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5. Simplified centralized photo documentation management with FotoIN’s Web Admin Console Batch updating of photos for Emergency Service jobs with FotoIN Desktop Studio

1. Connect directly with ATI’s Salesforce account to automate project geo-fence creation when new opportunity is created

2. Field technicians snap and tag, FotoIN assigns the correct project

3. Automatically sync and file photos to the correct project folder in ATI’s Egnyte storage

4. Photos also accessible via the FotoIN Web Portal

Other technology to consider

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Cloud• Sharing, Access

• Uptime, Security

• Special requirements

• Open to integrate/connect

Mobile• Apple vs. Android

• GPS chips, Space, Battery

• Processing power

• Scanning, Signatures

Photo• Thermal imaging

• Image quality

• File size

• Embedded data for verification

Key takeaways

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1. Photo documentation extremely important in Restoration: Impacts the bottom line directly Manage it across the organization Executive leadership is key Think culture vs. just a process

2. Automating the field to office process brings many benefits (ex. ATI): Improve field to office communication and collaboration Increase efficiency, productivity and client satisfaction Open new revenue opportunities Have visual evidence to resolve disputes

3. Photo documentation technology solutions: Define objectives and needs Address all stakeholders specifically Has to be user centric – if not easy to do, it wont get done

APPENDIX SLIDES

For more information contact Sly Barisic, CEO and Co-founder: sly@fotoin.com

   

Government a big client for Restoration industry

The Disaster Relief Appropriations Act of 2013 (P.L. 113-2) provided $829.2 million for the Department of the Interior to address funding needs relating to response, recovery and mitigation of damages caused by Hurricane Sandy. In accordance with the American Taxpayer Relief Act of 2012 (P.L. 112-240), the total amount available after the 2013 sequester is $786.7 million.

On May 7, 2013, the Department released $475.25 million of this funding for 234 projects that will repair and rebuild parks, refuges and other Interior assets damaged by the storm. The funding also provides investments in scientific data and studies to support recovery in the region, as well as historic preservation efforts. The strategic plan includes a list of approved projects.

The funding and projects identified in the strategic plans, allocate approximately 60 percent of Interior's Hurricane Sandy supplemental funding. The remaining funding will be allocated for mitigation projects that increase coastal resiliency and capacity to withstand future storm damage, and restore and rebuild public assets.

Easy to capture photos with automated location and project association

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OPTIONS:Open app straight to report ot camera

modeSnap many photos in a row by skipping

camera photo previewSkip edit after each photo captureImport photos from the device

Easy data capture with the photo: annotate, tag and comment

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AUTOMATED DATA:

• Naming• Project• User• Address• GPS• Date & Time

• Data embedded in file

OPTIONS:

• Configurable tags & annotations

• Tags memorized for next photo

• All labels configurable• Works with any language

Easy standardization of photo and data capture with template forms

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CONFIGURABLE:• Templates• Chapters• Questions• Answer types• Answer values

OTHER OPTIONS:

• Edit photos from the forms

• Export to PDF• E-mail• Upload and file• Metadata from the form and the photos• Import many photos

Automated organization and filing to existing systems and folder trees

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✓ Simple customization of filing paths

* * * *

✓ PROPRIETARY CONNECTORS, PLUG-INS AND TOOLS:

* * * *

* In development

Easy visual verification with embedded data

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Easy access, search and use of photos, reports, and data

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OPTIONS:

• Easy keyword search

• Filter by key variables

• Export data to Excel

• Export reports to Word

Customers increase productivity, save time and reduce costs with FotoIN

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EASY ACTIONABLE OPEN

WHO Field and office users Management, Partners IT

FEATURESEasy mobile capture tool Automated data, filingFull configurationWeb portal

Web dashboard, reportingData embedded in filesAnalysis and insightsReal time collaboration

Any smart deviceUse with existing systemOpen APICustom integrations

BENEFITSIncreased productivityIncreased efficiencyFaster turnaround

Risk MitigationVerification of field workImproved quality, safety

Control data and filesControl accessAudit readiness

VALUESave 40% of the timeResolve issues faster $7x ROI project $

Reduce dispute, legal costs $Eliminate re-work $Management insights $

Reduce IT costs $FlexibilityAutomate workflows

Photo documentation solution for any field industry

Customers increase productivity, save time and reduce costs with FotoIN

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FotoIN automates the workflow and makes visuals actionable

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