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Presenters: Graham Finney, VP Services Eric Normand, Director of Services Justin McNeely, Account Executive Six Ways to Avoid Month End Panic

Avoid Month End Panic PAC Webinar - Apr 28 2011

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April 28th webinar presentation - Six Ways to Avoid Month End Panic.

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Page 1: Avoid Month End Panic PAC Webinar - Apr 28 2011

Presenters: Graham Finney, VP ServicesEric Normand, Director of Services Justin McNeely, Account Executive

Six Ways to Avoid Month End Panic

Page 2: Avoid Month End Panic PAC Webinar - Apr 28 2011

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Page 3: Avoid Month End Panic PAC Webinar - Apr 28 2011

� Canadian consulting firm focused exclusively on SAP Enterprise Performance

Management solutions

� Implementing SAP BusinessObjects Planning and Consolidation (BPC) since

2003

� Currently support the majority of Canadian customers using BPC

� Consultants located across Canada

� Consultants have Finance background, CA, CGA, CMA, CPA

� Services include: Evaluation, Design, Implementation, Project Management,

Training, and Support

Page 4: Avoid Month End Panic PAC Webinar - Apr 28 2011

Sample of Canadian SAP BPC

Customers

Page 5: Avoid Month End Panic PAC Webinar - Apr 28 2011

Introducing SAP BusinessObjects

Planning & Consolidation (BPC)

MS SQL Server

SAPNetWeaver

Page 6: Avoid Month End Panic PAC Webinar - Apr 28 2011

Month End Panic – Root Causes and

Issues

� Inadequate tools – Excel

� Information Silos

� Non-standardized presentation

� Non-standardized models (calculations, currency translations)

� Difficulty to perform variance analysis

� Lack of audit trails

� Lack of process support

� Lack of confidence in the data, which can potentially result in poor decision making

Page 7: Avoid Month End Panic PAC Webinar - Apr 28 2011

SAP BPC Approach to Avoiding

Month End Panic

� Centralized database

� Data is assembled in cubes for multidimensional capabilities

� Facilitates a collaborative approach

� Utilizes Excel while removing limitations of an “Excel only” approach

� User focused and process oriented

Page 8: Avoid Month End Panic PAC Webinar - Apr 28 2011

SAP BusinessObjects Planning and Consolidation

PAC Can Help You Gain Efficiency

and Transparency Now

Financial reporting and analysis

� Ad hoc query and reporting

� Automated variance analysis

� Driver analysis (industry, growth, capacity, etc.)

� Operations Analysis

Forecasting and modeling

� Demand forecasts

� Capacity/constraint models

� Cash flow models

� Rolling forecasts

� Profitability models

Business planning

� Budgeting

� Sales/revenue planning

� Capital expenditure planning

� Headcount/staffing

� Expense planning

Consolidation

� Inter-company matching/reconciliation

� Inter-company eliminations

� Currency conversion

� Management roll-ups

� Legal consolidation

Page 9: Avoid Month End Panic PAC Webinar - Apr 28 2011

What the Industry Analysts are

saying…

� Gartner SAP is a Market Leader and has the strongest vision

� IDC SAP #1 in Performance Management Tools

� Forrester SAP has the strongest offering in the Business

Performance Solutions market

� Microsoft – SAP press release November 2009

Microsoft Corporation supports the SAP® BusinessObjects™ Planning and

Consolidation application, version for the Microsoft platform, as a preferred

solution for customers running their business applications on the Microsoft

platform.

Page 10: Avoid Month End Panic PAC Webinar - Apr 28 2011

#1 Lack of a Systematic Approach

Typical Approach

� eMail based process: Loose and

unstructured requiring time to monitor

� Unstructured data

� Lacks multi-dimensional view

� Reports with different formats and layout

floating around

SAP BPC Approach

� Business Process Flows to guide users

step by step

� Real time progress monitoring and

approvals

� Corporate reports are locked down while

ad hoc reports are flexible

� Data aggregation is performed

consistently and across multiple

dimensions for better insight

� Consistent look and feel can be applied

easily to all reports

Page 11: Avoid Month End Panic PAC Webinar - Apr 28 2011

#2 No Integrated Data Sources

Typical Approach

� Static version of the data

� Understanding what numbers are correct

� Accumulation and consolidation of data is

manual and difficult

� Lack of audit trails

SAP BPC Approach

� Single version of the truth: All data is

stored centrally

� Data accumulation in real time and

automatic aggregation

� Audit of data and application changes

Page 12: Avoid Month End Panic PAC Webinar - Apr 28 2011

#3 Management and Statutory

Reporting Data Not Synchronized

Typical Approach

� Separate data sets and reports

� Lack of clear responsibility on statutory

results

� Efforts to report on and analyze between

both views

SAP BPC Approach

� Single source of data for ALL reporting

views

� Unified and centralized platform for

financial consolidations

Page 13: Avoid Month End Panic PAC Webinar - Apr 28 2011

#4 Intercompany Consolidations are

Difficult

Typical Approach

� Performed late in the process

� Requires consolidation adjustments

� Manual

SAP BPC Approach

� Early in the consolidation process

� Adjustment at the source or in BPC

� Real-time validation rules for speed and

accuracy

Page 14: Avoid Month End Panic PAC Webinar - Apr 28 2011

#5 Challenges with IFRS vs GAAP

Reporting

Typical Approach

� Separate sets of books

� Overlay of excel adjustments

� Different reports per books of record

� Variance analysis requires time and effort

SAP BPC Approach

� Single source of data for ALL reporting

views

� Adjustment automation capability

� Audit trail: IFRS & GAAP adjustments are

isolated

� One set of dynamic reports

Page 15: Avoid Month End Panic PAC Webinar - Apr 28 2011

#6 Currency Translation Complexity

Typical Approach

� Spreadsheet based – Inconsistent and

error prone

� Inconsistent even between source

systems

SAP BPC Approach

� Centralized rate tables

� Standardized translation rules

� CTA calculation automation

� Real-time capability

Page 16: Avoid Month End Panic PAC Webinar - Apr 28 2011

Stage 1Vision, benchmark,

and review

Stage 2Implement quick wins

Action Plan

Prepare a detailed

design

Establish timelines

and milestone

Develop and Test

solution

Train staff and

deploy solution

Perform an “as is”

review

Define vision and

benefits

Obtain executive

sponsorship

Stage 3Post implementation

review

Establish framework

for continuous

improvements

Extend financial

reporting excellence

to budgeting,

planning, operations,

etc.

Outcome

• Process Improvement

• Efficient

• Data Integrity

• Better Decisions

Page 17: Avoid Month End Panic PAC Webinar - Apr 28 2011

PAC can help with your action plan

Situational Review

� 1 hour call to investigate the end-to-end process

� Perform 2 day diagnostic that clarifies areas of strength

and weakness

Key Deliverables

� Benefits Report highlighting key areas for process

improvement

� Recognizable goals and benefits from process/solution

enhancements

� Foundation for a Business Case

� Determine fit to PAC Consolidation Starter Kit

Perform an “as is”

review

Define vision and

benefits

Obtain executive

sponsorship

Page 18: Avoid Month End Panic PAC Webinar - Apr 28 2011

© SAP 2009 / Page 18

Thank you!

Justin McNeelyAccount Executive

Performance Analytics Corporation

T (905) 599-7001

E [email protected]

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