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An introduction to hybrid options for moving SharePoint into the cloud, with guidance on the planning, security, and governance concerns around your transition to the cloud and in managing two (or more) disparate systems.
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Baby-Stepping Into the Cloud with Hybrid WorkloadsChristian BuckleyOffice 365 MVP andManaging Director, Americas at GTconsult
@buckleyplanet
About GTconsult
Collaboration has evolved
SharePoint Growth & Evolution
SharePoint Releases Metadata
Content
Worldwide spending on public IT cloud services will grow
$47.4 billion in
2013
more than $107
billion in 2017
http://www.eweek.com/small-business/public-it-cloud-services-spending-to-reach-108-billion-by-2017-idc.html
Organizing for the Cloud
As SharePoint continues to expand its footprint, companies are demanding flexible architectures to help them better meet internal and external collaboration needs
• Reducing costs• Reducing headcount• Doing more with less• Focusing less on traditional IT
activities and more on activities that will help drive the business forward
Why are some organizations delaying their move to the cloud?
Reasons for Delay• Key on premises features not yet available
• Concerns over time and cost of re-architecting business-critical systems
• Risk associated with potentially unreliable Internet connections
• Dependence on third parties to manage servers
• An improving coexistence story
A Gradual Process
A recent survey by UBS AG of 101 CIOs in the U.S. and Europe found that more than half would move some workloads to a public cloud, but it would be a gradual process, while a third of respondents said they were moving to a public cloud as quickly as possible.
(Wall Street Journal, July 16, 2014)
Not everything can be moved to the cloud
Is there risk in moving my data to the cloud?
According to a 2013 Forbes survey:
of workers used an unsanctioned cloud service for document storage in the last 6 months41%
87%$1.8
of these workers knew their company had policies forbidding such practices
(billion) estimated annual cost to remedy the data loss
New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
Building TrustAccording to IDC:
• 74% expect their cloud service to be able to move a cloud offering back on-premise if needed.
• 63% expect to have a single major cloud service provider.
• 67% expect to purchase a wide variety of services from a single vendor.
• 84% want an established relationship with a vendor to trust them as a cloud service provider.
Moving to the Cloud on your terms
Of course, migrations could be faster
While migrations can be slow, Microsoft has options
Office 365 Deployment Centerhttps://deploy.office.com/
• Provisioning help• On-boarding guidance• Case studies• Best Practices• Partner services funding
What is the right path to the cloud?
It depends…
Your Hybrid Path
What are your plans / corporate goalsfor the cloud today?
Which workloads do you have in the cloud today?
What is your transition plan?
What is your management / governance strategy?
Common solutions for the Cloud
On Premises Cloud
Common solutions for the Cloud
On Premises Cloud
Common solutions for the Cloud
On Premises Cloud
Common solutions for the Cloud
On Premises Cloud
ADAzure AD
Common solutions for the Cloud
On Premises Cloud
Common solutions for the Cloud
On Premises Cloud
Common solutions for the Cloud
On premises
Reverse Proxy
O365 and On PremWhat you get:• Search
• BCS
• Duet integration (SAP)
What you do NOT get:• Global navigation
• Global site directory
• Combined social/newsfeed experience
• Blended search experience
• Auto-deployment of branding, solutions, content types, taxonomy/metadataChris O’Brien’s blog http://www.sharepointnutsandbolts.com/2014/02/office-365-sharepoint-hybrid-what-you-do-and-do-not-
get.html
What are my options?
http://social.technet.microsoft.com/wiki/contents/articles/4633.what-is-infrastructure-as-a-service.aspx
Build
Buy
In HouseOut Source
Partner Hosted Private Cloud
• Dedicated environment
• Externally hosted
• Externally or internally managed
• Internally designed
Self Hosted Private Cloud
• Dedicated environment
• Internally hosted
• Internally managed
• Internally designed
Shared or Dedicated Public Cloud
• Shard or dedicated environment
• Externally hosted
• Externally managed
• Externally designed
Dedicated Public Cloud
• Partially or fully dedicated
• Externally hosted
• Externally or internally managed
• Minimal customization
Traditional on premises
Infrastructure maintained solely for customer
On premises or off
Managed by the customer, or by a 3rd party hoster
Private Cloud Hybrid Cloud
Multiple infrastructure options
Components both on premises and off premises
Management spread between customer and 3rd party hosters
Infrastructure shared by multiple customers
Off premises
Managed by 3rd party on behalf of customers
Public Cloud
Software as a Service• Standardized (packaged) platform
• Provided with Service Level Agreements (SLAs)
• Minimal customization
• Both software and hardware infrastructure provided within the service
Platform as a Service• Architectural and development access to application services,
storage, and application runtime
• Infrastructure Service Level Agreements (SLAs), but work must be conducted within agreed framework
• Some customizations allowed, within framework
• Both software and hardware infrastructure provided within the service
Infrastructure as a Service• Virtualized hardware and software, including
servers, storage, and network infrastructure
• All components delivered as metered services (pay per use)
• Complete application control and customization
With hybrid,fail to plan andyou should plan to fail
SP2013 and SPO Hybrid Considerations• Testing is essential to understanding which workloads should move forward.
• Size and geographical distribution of an organization can affect cloud adoption.
• Regulatory compliance and governance requirements can limit cloud options.
• External collaboration may require on prem farms.
• Service-level agreements (SLAs) may limit cloud options.
• Enables customers to use preferred features from SharePoint 2013 on prem and SharePoint Online.
• It is important to understand the ROI of any proposed solution (and the cost of change).
• Hybrid may be more of a transitional environment from on prem to the cloud.
http://www.sharepointnutsandbolts.com/2014/02/office-365-sharepoint-hybrid-what-you-do-and-do-not-get.html
Factors in your cloud planningLocation / facilitiesSoftware licenses and supportHardware and maintenanceOnsite support, personnel skillsLevel of customizationGovernance, auditing, security, complianceDisaster Recovery and Business Continuity Upgrades and migration
Location / facilities
Need space and maintenance planning
Most likely provided
Software licenses and
support
Licensing costs, but also upgrades and ongoing support
Included in vendor-hosted solutions
Hardware and maintenance
Need to purchase, support and maintain, and upgrade as platform matures
Included in vendor-hosted solutions
Onsite support, personnel skills
Administrative, developer, and end user skills and training
Still requires administrative and possibly dev skills, end user training
On Premises Cloud Hybrid
Need space and maintenance planning
Licensing costs, but also upgrades and ongoing support
Need to purchase, support and maintain, and upgrade as platform matures
Administrative, developer, and end user skills and training
Level of customization Full control
Limited to none in SaaS, some control over PaaS, full control over IaaS
Limited ability to integrate depending on SaaS, PaaS, or IaaS
Governance, auditing, security,
compliance
Many limitations OTB, but very robust tools from partners
Limited
Very complex across on prem and cloud components, very manual
Disaster Recovery and
Business Continuity
Needs to be planned, limited features OTB
Defined in SLAs
Upgrades and migration
Some OTB capabilities, 3rd party for tighter control and predictability
Microsoft recommends 3rd party tools
On Premises Cloud Hybrid
Very complex across on prem and cloud components, very manual
Some OTB capabilities, 3rd party for tighter control and predictability
What cloud services should I pursue?• Take a look at the tools and systems you use today,
and figure out which ones could save time and money by moving to the cloud.
• Hosted Exchange is a relatively easy platform to move to the cloud -- the platform is mature, and there are ample vendors offering strong SLAs.
• Focus first on moving to mature solutions (minimize risk of moving), then investigate new capabilities not already in house (minimize cost of trying new solutions)
Should I consider cloud-only or a combination of cloud and on-prem?
• Rarely can companies go entirely into the cloud, as not every platform is cloud-ready, and many orgs have extensive customizations in on-prem.
• Hybrid environments will be around for some time, and the move for many companies will be incremental.
What kind of partners should I choose?• Same as any other vendor selection process, look
carefully at what they offer, who they support, and how long they’ve been in business.
• Depending on what you plan to move into the cloud, look for partners with the strongest Service Level Agreements (SLAs).
• Also look for specialization. For example, work with a hosted PPM provider with a strong history in project management, not just a hosting service running an instance of Project Server.
Best PracticesLook at your systems holistically (a business view), regardless of where the servers sitClarify and document your permissions, information architecture, templates, content types, taxonomy -- and ownership of eachMake governance a priorityFirst define what policies, procedures, and metrics are needed to manage your environment, and then look at what is possible across your cloud and on-prem instances
Want to succeed in a hybrid world? Get a great start with these 10 resources http://bit.ly/1sr15P8
Office 365 SharePoint hybrid – what you DO and DO NOT get http://bit.ly/1h4EL99
Office 365 and Hybrid Solutions http://slidesha.re/1AiLkgF
SharePoint On-Premises Or In The Cloud? Why not both? http://bit.ly/1pvKo4Z
Hybrid for SharePoint Server 2013 http://bit.ly/1t1fnVX
Integrating Yammer with SharePoint 2013: Navigating the Options http://bit.ly/1oNAK8O
Setting Up Apps and Integrating Yammer into SharePoint 2013 http://bit.ly/1kFAwFB
What is Infrastructure as a Service? http://bit.ly/1ecuEdw
Understand and evaluate hosting options for SharePoint farms http://bit.ly/1AiLqF3
Governance and Administration for Hybrid Deployments http://bit.ly/XmqBIc
New Mobile Survey Reveals 41% of Employees Are Deliberately Leaking Confidential Data http://onforb.es/18h92Nv
AIIM Trendscape: Content and the Cloud http://bit.ly/1f26hFm
Is the NSA Leak Really Impacting Cloud Adoption? http://bit.ly/1bxabDQ
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