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Clean it up Inspired by Farhad Manjoo Presented by Angela L. Neff CAIS 2011 Technology is great but it is still so stupid. — Creator of Wilson

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Page 1: Email final

Clean it up Inspired by Farhad ManjooPresented by Angela L. Neff

CAIS 2011

Technology is great but it is still so stupid.

— Creator of Wilson

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TIPS“Technology is great but it is still so stupid.”

—Creator of Wilson

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Limit Your E-mail Time

Turn off notifications Check three times an hour Answer Briefly: “Yup, great idea.” Use the subject line Schedule meetings when appropriate Answer all flagged email each day

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Archive or Delete

Most emails do not require a response or action

Personal Life, I use Gmail

Work, I use CM—

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Rule of ThumbIf it takes less than two minutes… do it now!

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ForwardIf someone else should handle it forward to them and CC the sender.

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Flag for Later

Follow-up > choose date

Follow-up > Add reminder

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Don’t waste time making things look pretty

Drag picture to placeholder or click icon to add

CategoriesLay-outsKISS

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Place important information at the beginning

1. Users won't read your text thoroughly

2. The first two paragraphs must state the most important information.

3. Start subheads, paragraphs, and bullet points with information-carrying words

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Enter Important Dates in Calendar and Archive

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Transfer Tasks to Paper and Delete

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High Performance-Low Tech

Technology is great but it is still so stupid.

—Creator of Wilson

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The Four R’s

Read — delete

Read — file

Read — respond

Read — delay

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Clear out your in box

Set aside a few hours

Respond to every important email

Archive all other emails

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Read — Delay Flags Reminders Folders Priority All located on the home tab

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Follow-upHome Tab > Follow-up or Message Menu

TODAYTomorrowThis week/Next WeekNo Due DateCustom DateAdd ReminderMark as Complete/Clear Flag

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REMINDERSHome Tab > Follow-up or Message Menu

• Add date & time• Sends you reminder

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Add FoldersHome Tab > New > Folder

• Keep to a minimum

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PrioritiesMessage Menu > Priority or in e-mail

High – red flagNormal – grayed out flagLow – blue down arrow

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Keyboard short cuts

Command 1 — Mail Command 2 — Calendar Command 3 — Contacts Command 4 — Tasks/To-Do Command 5 — Notes Command 9 — My Day

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Home Tab

Follow up Reminders Folders Priorities

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The Four R’s

Read — delete

Read — file

Read — respond

Read — delay