Southwest Securities

Maximizing Value Using SAP BPC

Agenda

• Introductions

• Company Background

• Project Background and Details

• Challenges and Opportunities

• Maximizing Value

• Future Plans

• Questions

• Contact Information

Introductions

• Speaker - Susan Moore

– Accounting manager with Southwest Securities,

responsible for the company’s BPC solution in terms

of implementation, training, and support for the

finance community

– Managed the original implementation of SAP BPC

(Everest at the time) in 2004, and has helped it

develop into a sophisticated solution that is now

widely used outside of purely reporting

Introductions

• Mike Sullivan

Company Background

• Securities Industry

• Revenues: $422 Million (FY 2010)

• Employees: 800+

• Locations: 20+ branch offices; several hundred

correspondents

• Operating in four business segments – Retail

Brokerage, Institutional Brokerage, Clearing Firm for

Securities transactions and Banking

Project Background

• Challenges and Opportunities

– Management Reporting was manual and inflexible and

required several hours in MS Excel

– Re-key data from several sources to MS Excel for reports

– Budgeting done manually through emailing of Excel sheets

and manual entry of data to financial system

– Forecasting done manually at a high level

– Not a lot of time for data analysis

– Management received new reports once a year

Project Background

• Benefits

– Single source for data that feeds management reports

– User community → all levels (Executives to Admins)

– Drill through financial information at all levels

– Spending more time analyzing the data and explaining

variances rather then just getting the reports out

– Providing more reports → key reports are done monthly

instead of quarterly

– Accuracy increased → “BPC is Right”

Project Details

• Current State

– 2 Application Sets (SWST & SWSBANK)

– 3 Applications (Financials, Historical, Daily → SWST)

– 2 Applications (Reporting and Loan → SWSBANK)

– Customized Measures (AVG_QTD, AVG_YTD, Rolling_12)

– Customized DTS packages (On Demand data loads)

– Alternate time hierarchies

– 60 concurrent users

– 100 + Reports and Templates

Project Details

• Why Column5?

– Knowledge and experience in SAP BPC

– Knowledge of the Financial Services Industry

– Customer Value Oriented Company

Maximizing Value

• Budgeting and Forecasting– Users input quarterly forecast numbers and annual budget numbers

– Leverages multiple categories to provide projected financial information for Earnings Calls

– An example report (data modified) → Projected = Actuals + Forecast + Reforecast

Maximizing Value

• Tax Reporting– Custom reports have been created leveraging an alternate hierarchy that can show up-to-

date tax numbers for both Federal and State Tax returns

Maximizing Value

• Surveys– Custom built reports and use of calculated fields have streamlined CFO surveys and any

business-related surveys

Maximizing Value

• ePublish– Custom built monthly reports are generated using ePublish and leverages Printer schedule

option to directly print reports to selected printer

Maximizing Value

• ePublish– Report leverages MS Excel conditional formatting to highlight line items that require review

and explanation (tolerances are dynamically calculated based on BPC data)

• I.E. If Threshold is > 5000, then we use 5000 or we use the calculated value

AND(ABS(U87)>$L$27,AND(G87="EXP",AND(F87="N",ABS(T87)>ABS($L$30))))

Maximizing Value

• Reconciliation– Fixed Asset balances are loaded to statistical fields so a reconciliation can be done through

BPC

– I.E. Account 160100 reconciles to FA_160100

Maximizing Value

• Loan Reporting– Produce a “trial balance” of Loan activity that allows for tracking of status, maturity, and loan

to value

Maximizing Value

• Quarterly Board Reporting– Specially pre-formatted templates that allow for instant creation of board reports

Maximizing Value

• Dimension Automation– Column5 dimension automation leveraged to dynamically build Loan Number and Customer

dimensions within the Loan Reporting Application

Future Plans

• Executive Dashboards

• Automate dimension (metadata) build for SWS

appset

• Column5 Integrated Detail

Questions?

Contact Information

• Mike Sullivan

msullivan@column5.com