Hurricane Preparedness - Are You Ready?

Conduct/update BIA, assess risks

Train staff to respond to incident.

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Click Through to Learn About Hurricane Preparedness

Don’t wait, pre-stage what you can.

Hurricane Season is upon us. Are you ready?Take 5 minutes to find out 5 things you can do to prepare.

Involve HR with Incidence Response Team.

Help staff be personally prepared.


Tip #1: Help staff be personally preparedThe more prepared personnel are with their family situations during an emergency, the more likely they will be ready to help the business. Provide coaching to your staff on the importance of having:

Emergency “go bags” (including water, food, clothing, medication, lighting, company-issued debit cards, etc.)

Pre-planned locations for a family to meet in the event of an evacuation

Multi-layered communications methods in case wired and wireless voice communications are interrupted.

Planning for your people is the first step in hurricane preparedness



Tip #2: Conduct/update BIA, Risk AssessmentThe BIA and Risk Assessment will help you:Better adapt to any situationAssess vulnerability and riskEvaluate situational awareness (locational, proximal risk)Understand the needs of employees, customers and vendors


Tip #3: Train staff how to respond to an incidentYour business continuity planning team should:Focus on communications, awareness and training of the response teamConduct scenario-based exercisesTest the way you recover, recover the way you testRe-examine staff roles. If you have downsized, who will take additional duties? Review vendor readiness. Your preparedness depends on their preparedness.



Tip #4: Don’t wait, pre-stage what you canIf at risk of being impacted by a hurricane, don’t wait until the last 24 hours to take actionTo minimize risk:

Watch weather report predictions Proactively move personnel whose business functions can be suspended out

of harm’s way Shift work processes to alternate locations if possible Augment staff with alternative staff cross-trained or 3rd party resources Move assets that can be relocated so they are already in place in a secondary

location when the event occurs. Proactive steps and pre-positioning people and other resources can limit your vulnerabilities.



Tip #5: Involve HR with Incidence Response Team During emergency HR Personnel can help determine:Total number of persons injuredType of injuries sustainedCurrent disposition of the injuredCurrent status of family notificationsWhere staff is being deployed


A trio of tools to help prepare and manage for disaster

This web-based survey tool, generates a business impact analysis of your financial and operations vulnerabilities•Identify priority areas•Pinpoint dependencies•Foundation for recovery strategies•Risk Assessment•Staff skillset and deployment


BIA ProfessionalBIA Professional® + Incident Manager® powered by WebEOC® + NotiFind ®


This virtual Emergency Operations Center (EOC) helps you focus on four key areas:•Safety of your people•Status of critical processes•Status of locations affected•Goal of getting your organization back up and running


®BIA Professional® + Incident Manager®

powered by WebEOC® + NotiFind ®


This tool provides effective communication so you can manage the situation, reduce confusion and resume operation•Alert tens, hundreds, or thousands of people•Takes alternative action if key employees unavailable•Confirms safety and reports to management•Provides scalable and flexible replacement for hotlines and bulletin boards


BIA ProfessionalBIA Professional® + Incident Manager® powered by WebEOC® + NotiFind ®

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Hurricane Preparedness - Are You Ready?