LOCATION,

LOCATION, LOCATION

CHOOSING A VENUE

THINGS TO TAKE INTO CONSIDERATION

• Look & Feel of the space

– Does it match your event objectives and client taste?

• Capacity

• Price

• Time allotted for production/set-up

• Flexibility on design and vendors

CHOOSING A VENUE: TIMING

PRIVATE EVENT CONSIDERATIONS

• Client’s ideal date

• Time of year

• Day of week

• Venue availability

• Do you have flexible dates or fixed dates?

CHOOSING A VENUE: TIMING

PUBLIC EVENT CONSIDERATIONS

• Major Holidays or Religious days

• Long Holiday Weekends

• Major Sporting Events

• Other Competing/Conflicting Special Events

RESEARCH VENUES ONLINE

ONLINE FACT RESEARCH

• Capacity

•Floorplans

• Room Photos

SCHEDULE SITE VISITS

• Be familiar with the site and tour it before

you present to clients as an option

• Good idea to get to know your onsite

contact and establish a relationship

• Have questions ready for your visit, your

questions will be your clients so it’s best to

be prepared

TYPES OF EVENT SPACES

SPECIAL EVENTS VENUE

RESTAURANTS & CLUBS

HOTELS

MUSEUMS, AQUARIUMS,

ZOOS

THEATERS

CONVENTION CENTERS

SPORTS ARENAS /

BALLPARKS

PRIVATE CLUBS

HISTORIC BUILDINGS /

LIBRARIES

TENTS

CREATE SPACE / FLOOR

PLANS

LOOK CLOSELY AT PRICING

GET ITEMIZED COST SHEETS

CONTRACTS

THINGS TO CONSIDER

• Have a list of questions prepared when visiting a

potential event venue

• BE RESOURCEFUL, especially if you’re throwing an

event in an unfamiliar city

• Generally you should give a place 6 months after

opening before hosting an event there

• Have a contingency plan