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Copyright KineMatik 2010
Gaining Value By Automating Your R&D
Organization
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What KineMatik provides – the eNovator Suite
Copyright KineMatik 2010
Electronic Laboratory Notebook (ELN)
Resource Management System (LRMS)
Quality Management System (QMS)
Program & Project Management (PPM)
Learning Management System (LMS)
Publishing (Pub)
3Copyright KineMatik 2010
eNovator Integrated Stack
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Scientist
ManagerAccounts
PI
R&D Collaboration
Gain Efficiencies
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Project Manager
Quality ManagerTraining Manager
Program Manager
Non R&D Point Solutions
Gain Efficiencies
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Electronic Laboratory Notebook
1. Scientist arrives in the morning – Access eNovator Dashboards. Instant real time dashboard of Electronic Laboratory Notebook activities.
2. Reviews the experiments of interest and selects one of interest
3. Reviews Protocol and prepares for experiment.
4. Performs a search for other experiments, chemical structures or information. Adds notes to experiment based on information found.
5. Goes to the laboratory to perform experiment, take notes on procedure followed, to collect and upload data.
6. Returns to Office after lunch to perform analysis, create chemical structures and add additional information.
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Electronic Laboratory Notebook
7. Scientist collaborates with colleagues and managers
8. Scientist completes experiment.
9. Workflow assignment to review and Sign automatically generated Experiment Report or Record
10.Review Report and Sign using eSign
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Electronic Laboratory Notebook – Pains and Solutions
Pain SolutionWhen I arrive at work, I don’t know what I need to do.
Dashboards give each user a personal view of the system from their experiments to their tasks for today
I can’t collaborate easily with my colleagues
Collaborative ELN gives ability to share information with everyone
My principle investigator doesn’t know what is going on
Your Principle investigator has full access to your work, if you give him/her permission
I know that someone worked on this before, but who and where is their paper notebook?
Search across all experiments created in the system to easily find the information that you need.
People don’t have any standardized way of recording their experiments; I can never find anything
Templates ensure that consistency is maintained across the organization while reducing effort to create new experiments
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Electronic Laboratory Notebook – Pains and Solutions
Pain SolutionI created this great new invention, but forgot to sign that page, now it is worthless.
Integrated publishing ensures that my experiment is converted to a secure PDF document and digitally signed.
I have trouble getting my tasks completed on time as I don’t know what is a priority
Dashboards can be configured to show only high priority or impending tasks ensuring that users have the pulse
Someone changed a document and now I don’t know what is the latest version is the latest.
Audit logs and version control are standard. Editing directly from the system ensures the latest version is accessible
I have no idea what most of my research staff are up to, even weekly lengthy meetings don’t help
Online access to the experiments within your group ensures you can keep your finger on the pulse of the research.
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1. Request made for all protocols/SOP’s used for Project X completed last year
2. Project status requests made by corporate for all on going projects and due by the end of the day. Examples:• Live snapshot of defined corporate project metrics• Estimate completion dates• Earned Value Management Reports
3. E-mail notifications informing you of project tasks that are due today
4. E-mail notification sent by system informing you of scheduling issue associated to 2 projects in process
Project & Program Management
Project Manager opens up e-mail account first thing to find the following requests:
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Project & Program Management – Pains and Solutions
Pain SolutionProject tasks updated/assigned once a week after weekly project meeting
Automated assignment of tasks helps project members respond promptly to key tasks and deliverables
Takes time and effort to update live project metrics and reports
Gantt views provide familiar format for viewing and updating project metrics/KPI's
Key decision points missed during project process
Stage-gate methodologies guarantee consistency in delivery of information
Difficult to keep track of multiple projects and task assignments spread over multiple locations
Reporting capabilities provide a real-time view of individual projects--and the entire portfolio of projects
Multiple reports generated for different projects with varying metrics/deliverable required.
Configurable dashboards provide management with immediate visual status indicators, such as cost, schedule, and risk
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Laboratory Research Management
1. Planning a set of experiment and want to ensure that I have the correct resources available
2. Find location of materials and aliquots3. Reserve time on a piece of equipment and find out last time a
calibration was performed4. Locate the SOP that is currently being used within the lab5. Add all resources being used to my experiment
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Laboratory Resource Management – Pains and Solutions
Pain SolutionIt is near impossible to plan complicated experiments that use different equipment as there is no central booking system
System allows you to access virtual equipment that can control equipment reservations
Go to laboratory shelf and find that there is an insufficient amount of a material to complete experiment run
eNovator provides you with the appropriate tools to optimize management of resources for your lab
Expiration - compliance Associate dates and have the system notify you of expiration due dates
Calibration - compliance Associate dates and have the system keep track of calibration changes
Where did the manual for that piece of equipment go?
Equipment workspaces allow for the storage of all related documentation
Someone split a chemical in the lab, how dangerous is it and how do I clean it up?
Material workspaces for storage of related documentation such as MSDS sheets
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Publishing
1. Want to create a copy of my experiment and send to a colleague
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Publishing
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Publishing – Pains and Solutions
Pain SolutionI need to stitch together multiple documents into one document but it is time consuming and often results in errors
Easily create PDF documents comprising of multiple documents in a folder hierarchy
How do I manage a process for combining multiple documents and then seamlessly signing the completed document.
Publish location allows a workspace or a workflow to manage the published report and capture electronic signature
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Learning Management System
1. A user checks his or her email and sees a notification for some training
2. The user reviews the training requirements and sees that they need to review a procedure
3. The user approves the training4. The user is asked to complete questions to confirm that the training
has been understood correctly5. The user reviews other training requirements and see that there is
an overdue piece of training that needs completing6. The user reviews an old piece of training to refresh their memory on
training that they received last year
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Learning Management System
1. An auditor arrives in the morning and wants to see that a user has been trained on a procedure.
2. The auditor wants to see a list of all users currently trained on a specific procedure
3. An auditor wishes to see what training is currently pending for a user within the system
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Learning Management – Pains and Solutions
Pain SolutionI never know when I am assigned training Notifications inform users of when training
is assigned
I always forget to complete my training on time
Notifications inform users of when training is overdue
I took some training last year and need to review it again, where is it?
Training history provides access to all training material requirements completed
It is difficult to make sure that everyone gets their assigned training
Group training option allows training to be assigned to all users within a group a one time
Some people never complete their training and I never know about it until an audit
Flexible reports provide complete visibility into training records
When an auditor arrives there is always panic as the paper work never seems to be up to date.
Users and HR are able to update training records which allows for a live view of a training record
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Quality Management System
1. Quality Engineer (QE) logs into the system and goes to their dashboard
2. QE sees that there are 3 workflow tasks that are related to Quality Records (QRs)
3. QE clicks on the QR task and fulfills task requirements.4. QE is responsible for the Quality System called CAPA and goes to
the CAPA workspace.5. CAPA dashboard gives overview of current Quality System
overview.6. QE reviews list of QRs within the Quality System.7. QE filters list and determines who needs to be contacted to
determine any delays.
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Quality Management – Pains and Solutions
Pain SolutionI know that there are lots of quality records ongoing, but I can’t determine how many for each quality system
Manage multiple quality systems in one central location
My processes should work, but they are always late, how can I improve
Visual indicators and notifications highlight the status of all ongoingtasks
Compliance can be difficult to attain, how do I get better visibility into my quality
Configurable reports let you track key quality metrics in real time
It is difficult to really understand trends within our quality systems
Dashboards give each user a personal view of the system and trends that are of personal interest
It is difficult to determine true root cause of any quality issues.
Complete process captured from root cause to all associated QR’s created to resolve issue
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