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Managing your project portfolio with SharePointRANDY MULLIS
SAS
Project Management softwarevs. Project Portfolio Management software
Project Portfolio Management (PPM)
Project Management software
Repository Executive dashboard
Some requirements•Project Repository:
Some requirements•Project Repository:• An overview of project with a description
Some requirements•Project Repository:• An overview of project with a description
• Names of contacts
Some requirements•Project Repository:• An overview of project with a description
• Names of contacts
• Communicating status and other concerns
Some requirements•Project Repository:• An overview of project with a description
• Names of contacts
• Communicating status and other concerns
• Storage of artifacts
Some requirements•Project Repository:• An overview of project with a description
• Names of contacts
• Communicating status and other concerns
• Storage of artifacts
• Schedule with milestones
Some requirements•Project Repository:• An overview of project with a description
• Names of contacts
• Communicating status and other concerns
• Storage of artifacts
• Schedule with milestones
•Dashboard view of all projects with ability to sort by area, status, project manager name, or other pertinent information
Project repository1. Create a template which covers your needs
2. Decide if PMs will instantiate new projects or someone else (organizational decision)
3. Include instructions for populating the repository
4. Use search web part for displaying status (we’ll come back to this)
Repository example
Repository example
Repository example
Content Query Web Part
Note that we’re also using a custom Item Style in our CQWP
This is done with Custom XSL Style Sheets
Repository example (continued)
Promoted Links Web Part
Let’s make it look less like SharePoint
Use Script Editor Web Part for customization
Example uses:
Hide/remove white space between web parts
Hide/remove Quick Launch
Set fixed width for a column in a view
Modify size and spacing of tiles in Promoted Links web part
Pretty much anything can be customized using CSS or JavaScript on your page!
Aside: Promoted Links WP a big hit!
Executive dashboard
The traffic lighting for status is essential
Basic steps for traffic lighting
1. Create new columns as needed
2. Add a snippet to hide the left-side navigation and All Contents box (optional)
3. Enable the JavaScript Display Template Content Type to your Master Page Gallery
4. Upload the Client-side Rendering JavaScript to the Master Page Gallery
5. Add the URL to the JS Link field in the List Views Web Part
Here’s how to do it!
Requesting new projects
A list with Alerts and possibly a workflow will do nicely
Putting it all together
1. A place to store project-related items
2. A way to communicate about project status
3. A dashboard for executives
4. A way to request new projects
Summary
Be in touch
http://www.linkedin.com/in/randymullis
https://twitter.com/RandyMullis
Randy Mullis