MS Word Basics Training

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Training overview for MS Word Basics. Authors: Michael Sheyahshe & Mary Skaggs. (c) 2008

Text of MS Word Basics Training

  • 1. MS Word BasicTraining
    • Michael Sheyahshe(Cadd0)
  • Chief Information Officer - aNm

2. Section One: Word Basics

  • Section Objectives
    • Know how to open MS Word.
    • Be able to identify the Toolbar.
    • Know which Tabs on the Toolbar are most relevant for you.
    • Use the scrollbar to navigate.
    • Press F1 for Word Help.
    • Identify MS Word 2003s Task Pane
    • Use Shortcuts to make work easier.

3. Getting Started

  • To launch MS Word 2007:
    • Depending on how MS Word is installed on your machine, one of the following methods should launch the program:
      • Click on theStart menu > All Programs and select Microsoft Office Word from the list.
      • Click on theStart menu > All Programs > Microsoft Office and select Microsoft Office Word from the list.

4. Document1

  • When Word is first started, a new blank page titledDocument1is opened automatically. This is a fresh page where you can begin typing a new document.

5. MS Word 2007 6. MS Word 2003 7. Questions?

  • Word 2007 & 2003 differences

8. Practice

  • Open and Close Word to get the feel for it.
  • Do you know of any other ways to open Word?

9. Inside MS Word

  • Toolbar and Menu
  • Scrollbar
  • Help (F1)

10. Toolbar

  • We will not go over each and every element of the Toolbar, but it is important to note the new look of MS Word 2007, which now uses TABS to organize its toolsets.
  • MS Word 2003 does not use tabs, but the basic functions and tools are still present, just not organized in the tabs.

11. Home

  • This is the main section and you will uses these tool more than any. Main components include Font choices (size, type, color, etc.), Paragraph formatting (justification, bullets, and numbers), and the Styles section, which gives various pre-formatted text choices. While you are free to test these styles, become familiar with the Font and Paragraph section first.

12. Insert

  • The major components are you likely to use most in this section are Tables, Illustrations, which allows you to insert pictures, and Text, which contains the Insert Date & Time tool.

13. Page Layout

  • This is an important section which allows much control over the look and feel of the Word document. This section is recommended for more advanced users.

14. References

  • This section is essential when creating official documents (proposals) or print-worthy text (for publishing), as it allows the insertion of a Table of Contents, Footnotes, and other citations. Recommended for more advanced users.

15. Mailings

  • The Mailings section is important and contains many elements used in an office, business, or clerical setting. The Create section contains important mail utilities, such as Envelopes and Labels.

16. Review

  • The Review section is great for collaborative projects. While we will not extensively cover its many functions here, know that it can be a useful tool for reviewing, commenting, and correcting many different types of projects.

17. View

  • The View tab allows users to customize the look of their MS Word interface. Once you gain some comfort level with the various tools and functions, this is a good place to explore which view works best for you. The default view is usually the Print Layout, which gives you a good indication of how your finished document will appear, once it has been printed.

18. Add-Ins

  • Additional software, ones made to enhance or interact with MS Word, can be found here. Common examples include Adobe Acrobat Professional and Endnote.

19. Questions?

  • Tabs?

20. Practice

  • Choose one Tab and use of the functions inside of it. Show someone else the result and look at theirs, as well.

21. Scrollbar

  • By clicking on the arrows or by dragging the moveable part of a Scroll Bar up or down, left or right, you can move to an area of a document too long to fit on-screen. A scroll bar can move up and down and/or left and right.

22. Help (F1 key)

  • Any time you get stuck, MS Word provides a Help function where you can search for solutions and how-tos. Simple press the F1 key and search for your topic.

23. Task Pane (Word 2003 mainly)

  • The Task Pane is a rectangular window that may appear on the right side of the screen when Word opens. It acts as an open menu, giving you a list of functions and commands to perform depending on what you are doing at the moment.
  • For example, when you first launch a new presentation, the Task Pane will be labeledGetting Started . TheGetting Startedtask pane allows you to open recent documents, search for documents and files, create new documents, and access Microsoft Office Online.

24. Quick Tips: Common Shortcuts To do this Press this Create anew documentof the same type as the current or most recent document. CTRL+N Open a document. CTRL+O Close a document. CTRL+W Save a document. CTRL+S 25. How to Quit Word

  • To closeWord 2003completely, choose theFilemenu >Exit . Or, pressALT + F4on the keyboard.

26. Practice

  • Close all Window panes. Open Word from scratch and type some random text in the body of the page. Next, identify one item from the Toolbar Tabs you would like to try (Font, Size, Justification, etc.) and be able to successfully use this item within your text.
  • For additional practice, open Word Help (F1) and research a particular topic (spell checker, etc.).

27. Section Review

  • List one way to open MS Word.
  • Where is the Toolbar located?
  • List an important Tab on the Toolbar and why it might be important for you.
  • Where is the scrollbar and what does it do?
  • How do you open / activate Word Help?
  • What is one Shortcut you remember and what does it do?

28. Section Two: Keyboard Basics

  • Section Goals
    • Gain insight to the keyboard layout.
    • Be able to identify various keys and their main function.

29. Keyboard Layout

  • The standard keyboard layout is similar to the above. In some cases, ergonomic or other specialized keyboards may have a different layout, but almost all standard keyboards will have these same keys.

30. Important Keys

  • Some important keys to remember:
    • Function Keys
    • Numeric Keypad
    • Arrow Keys
    • Escape Key
    • Backspace Key
    • Enter Key
    • Spacebar
    • Control Key
    • Shift Key
    • Caps Lock Key

31. Function Keys

  • Located at the top of the keyboard, the Function keys will have different roles for different programs. For Microsoft Word, the most important F key isF1 . When Word is running, pressing this key will activate theWord Helpfunction.

32. 10 Key Numeric Keypad

  • TheNumber Keypad , located at the far right of the keyboard, can be quite useful in an office setting, especially when you become familiar with its layout. The keypad also has calculation keys (addition, subtraction, division, and multiplication) which are vastly important to many documents containing mathematic formulas (or to just use the Calculator!).
  • In order to use the Keypad, the NUM LOCK key must be pressed. This tells the computer that it is ok to use this keypad. When the NUM LOCK function is activated, the NUM LOCK light, located at the top of the keyboard, will be illuminated.

33. Arrow Keys

  • Between the main section of the keyboard (where all the letters are) and the numeric keypad, you will find theArrow Keys . These keys are important in Word and allow you to effectively navigate within your document. These keys move the cursor in the direction indicated by the arrow.

34. Escape Key

  • TheEscape Keydoes just that: it allows you to escape out of a particular function or toolset in Word, going back to the main layout. It is found at the upper left side of the keyboard and can be an important key when you get stuck in an unfamiliar place.

35. Backspace

  • Find theBackspacekey at the upper right-hand side, under the Function keys. The Backspace allows you to delete letters and characters from the Word document. By placing the cursor to the RIGHT of where you want to delete, the Backspace will delete characters moving back towards the LEFT of the document.

36. Enter

  • Located below the Backspace, theEnterbutton has many i