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Opticon - Integrated Solution for Construction Enterprises

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  • 1.Integrated Solution forConstruction EnterprisesAccelerate your Construction Business

2. PRODUCT OVERVIEWOPTICON is a comprehensive ERP solution for Construction, Real Estate and Infrastructure businesses. OPTICON is a userfriendly and ready-to-implement tool specifically designed by industry experts and Information Technology Solution Designers.The product has been independently assessed by various domain and IT experts as to the suitability and appropriateness for theneeds and requirements of the business.OPTICON has built-in best practices that address the financial, functional, performance and compliance requirements of theconstruction industry globally. The solution enables process optimization through system configuration, integrates alerts andmessages, tracks task states and monitor the productivity of staff in the organization.INDUSTRY SPECIFIC MODULAR COMPLETEOPTICON is a ready-to-use ERP OPTICON is organizedOPTICON completely maps allfor the construction industry around four outcome areas the vital processes specific toengineered by experts from theviz. Projects, Materials, your construction business. Itindustry. Sales and Finance - Fourenables, integrates andkey functional modules of accelerates the most vitalOPTICON that really make allaspects of your organization atthe difference. one place.In each functional area OPTICON helps your organization to optimize the business processes by eliminating redundant activities,improving staff accountability through work assignment and time tracking, performance reporting, alerts and messages, andactivity tracking. The solution implements a single view for all information that a construction enterprise requires for planning andmonitoring its business activities. It easily adapts to the business process changes that you can do through system configurationwithin few minutes. No programming knowledge is required for managing and maintaining.Once deployed, OPTICON connects construction sites,branch offices and corporate office through internet making ita centralized enterprise solution, provides up-to-dateinformation and agility on all areas of your operations. Nomore spreadsheets, no hard copy documents, no isolatedlegacy applications for managing your projects, tracking yoursales progress, optimizing your material inventory, andboosting your sales. The solution will do everything for yourbusiness.OPTICON enables, accelerates, and integrates all aspects ofyour construction business in a single solution.Additionally, the solution can be accessed from any location, with any type of mobile device, including iPhones, iPads, andAndroid phones for capturing and managing project information, from the field to the back office. Being web-based, OPTICONcan be used on both Mac and Windows computers. 3. OUTCOME AREASPROJECTSMATERIALSSALESFINANCEFrom tendering to Materials constitute There is no room for Business performanceestimation, from planning almost 60 -65% of totalmissed enquiries,monitoring has to be into execution includingproject costs. Havingdelayed payments or ill- real time. That is onlysubcontracting, uniform procurementmanaged societies. possible when yourOPTICON can help your processes and visibilityprojects, materials andorganization inThey are the key leversof its consumption andsales are in sync withsuccessful of your business health.replenishment is the keyyour finance.implementation of theOPTICON tracks allto superior businessOPTICONs financialprojects within time linemissed actions, alertsperformance. OPTICONmodule has extensiveand budget.the users.gives you the projections.coverage.PROJECT MATERIALS SALESFINANCEBidMaterial Enquiry Financial ManagementProcurementManagement Accounting Project cost InventorySales Payroll ManagementManagement Management Management Project scheduleManagement Subcontractor ManagementProject monitoring & control Client sales billing Plant & machinery 4. FUNCTIONAL OVERVIEW A centralized solution for the key business functions and processes of a construction enterprise. Cost estimation and subsequent mapping of material and resource quantities to project schedule and rates. Activity scheduling, resource planning and cash flow projections. Complete project lifecycle monitoring and control from start to end. Procurement and inventory integrated with financial data. Integrated Process and Document Management features through inbuilt process and content engine, and also through third-party component such as IBM FileNet P8, MS SharePoint, Documentum, and many other industry-standard tools. Includes Enquiry-Sales-Society Management processes. Provides extensive reporting features and analytics for management staff.OPTICON seamlessly covers the key aspects of the Engineer-Construct-Contract-Sell-Operate lifecycle and therefore caters to mostof Engineering, Contracting and Realty companies. It addresses the four key outcome areas of Projects, Materials, Sales andFinance.OUTCOME AREA # 1: PROJECTSBid ManagementThe bid Management module enables successful bidding against tendersfloated by client organizations. Quick preparation of bids and quickerrefinements of the same based on negotiations is an important feature of thismodule. Bid management module determines the price and profit marginsthe organization charges from its client for executing the project. The rateanalysis for preparing bids provides clarity on profitability levels, which helpsthe organization find common ground with the client.Some of the key features are: Maintains all details of tender at single point for bid submission. Import BOQ from excel sheet. Links BOQ items rate to required Schedule of Rate (SOR) or rate analysis generated as per requirement. Provisions to keep Escalation and wastage factors for resources. Tender price cost finalization by applying Profit and/or Discount factors at various levels of BOQ. Awarded tenders are linked to execution and sub contracting modules for further process. Enables linking of BOQ with item of standard library (SOR) for costing. Facility to generate estimate through rate analysis as per requirement.Project Cost ManagementThe Project Cost Management module helps define the cost of the project for planning, and controlling the project internal to theorganization. Project Cost Management involves cost estimation and managing the cost dimension of the project from initiationthrough to its closure. Supports multiple project, sectors (phases), building units. Generates BOQ floor wise as per process of construction. Facility to select Schedule of Rate (SOR) and generation of BOQ. Facility to revise estimate for addition of items, deletion of items, quantity revision, rate revision. Facility to copy estimate from one building to the other and from one floor to another. Measurements detailing of Items in systematic way supported with copy paste facility and trigonometric formulae 5. Project Schedule Management Subcontractor ManagementThe Project Schedule Management module involves In Subcontractor Management module, subcontractors aremanaging the time dimension of a project from initiationidentified for executing specific project activities at time,though closure. In Project Schedule Management, the cost, and quality constraints defined by the organization.timescale relations between various project activities areOperational processes like work order generation,identified at different levels of detailing, and then logically advance, and retention are seamlessly woven into theproject the schedule of the project through a network diagram.modules process sequenceThe module uses a built-in charting tool which displays theGantt chart as well as the schedule information. Generation of various types of work orders, amendmentto work orders, Request For Quotations(RFO),Some of the key features are: engineering analysis of quotations, measurement books Integrated scheduling and networking tool that eliminates for bills, certificate of payment with respect to financialPrimavera or Microsoft Project (MSP). year. Scheduling of activities in project WBS and defining Provision for creating interim or final certificate ofdependencies. payment. Updated progress reflected in MIS. Payment tracking at site level. Calculation of float and critical path. Supports various types of contracts like Item rate basis, MIS reports on schedule variance and delays.built-up area basis, lump sum with or excluding materialcontracts or labor contract. Integrated to Primavera & Microsoft ProjectProject Monitoring and ControlClient Sales BillingThe Project Monitoring and Control module involves capturingThe Client Sales Billing module involves tracking theproject execution and progress, proceeding with businessprojects executed for external clients and billing them basedtransactions, as well as identifying problems. Work progress is on mutually agreed contracts. Also, the payments fromcaptured in Measurement Book (MB) which forms the basis client are tracked to make sure that projects working capitalfor analyzing progress, certifying work completion, detecting requirements are being met as planned.actual and impending cost & time slippage, etc.Some of the key features are:Some of the key features are: Project Status: values of billed, pending to bill, approved Project schedule at micro level can be prepared phase invoices, and receipts.wise, building wise and floorwise. Provision creating interim or final invoice. Project progress can be monitored on day basis, item wise Invoice tracking.& from resource consumption. Supports various (all) types of Bills; Advance; Forecasting budgets on week, month, building, phase mobilization, ad-hoc, on account (Advance againstentire project. work done). Material requisitions-resource wise, item wise, floor wise, Work done bills linked with Measurement Book (MB).building wise can be generated. Automatic calculation of retention money and Tracks resource consumption by item, floor, building,