SAP FORUM İSTANBULSAP ile kontrat yönetimiIntegrated Contracts Management with SAPSpeaker’s Name : Dr. Marcus Zelezny (Strategic Engagement Lead)

Disconnected Contracts ManagementStill there

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 3Internal

Disconnected Contracts Managementstill there

Non-SAP user: what’s the contracts value? ask SAP user

SAP user: wants to create a new contract ask non-SAP user for a template

Fully integrated Contracts ManagementNOW with SAP Extended ECM

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 5Internal

SAP user

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 6Internal

Non SAP user

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 7Internal

Business Workspaces: ContractsWeb UI

Phases

RolesMetadata

Check list Related documentation

Businessrelations

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 8Internal

Business Workspaces: ContractsWindows Explorer

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 9Internal

Business Workspaces: Contracts Outlook

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 10Internal

Business Workspaces: Contracts SharePoint

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 11Internal

Multiple UI’s available let the user decide – to be efficient!

Workspace

MS SharePoint

SAP GUI and SAP NW BC

SAP NetWeaver® Portal

SAP Extended ECM (Web UI)

SAP CRM und SAP SRM

MS Windows Explorer

MS Outlook und MS Office

Mobile Devices

Contract Document CreationWith wizards from templates

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 13Internal

Contract document wizard: select contract type

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 14Internal

Contract document wizard: preview & edit

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 15Internal

Contract document wizard: drag & drop snippets (approved by legal department)

Contract Review & ApprovalFlexibility and compliant

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 17Internal

Working with contracts

Flexibility = efficiency Strictness (approval & signing) = compliance

Contract MonitoringKeep track

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 19Internal

Looking for contracts My Contracts

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 20Internal

Monitoring contracts Dashboards: monitor contract workflows

Summary

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 22Internal

Provide a single source of contract truthin Energy

Key Challenges Connect 500 users from four organizational units

to strategic contract information Manage rental, leasing, service and supplier

contracts Ensure performance criteria being met Integrate contract management system to SAPBenefits Quick access to strategic contract files and

supporting materials More effective monitoring of suppliers Better analysis prior to negotiations Improved deadline management Improved transparency Improved visibility to contractual obligations

Contract management is an interdisciplinary process. The added-value potential of consistently using all the information contained in contracts company-wide is enormous. With a contract management solution, process mapping and support is now simple and systematic.

Stefan Hitz, Manager of Documentation, EWE

EWE (DE) OpenText Contracts Management

R: $11.3BE: 8,800

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 23Internal

Integrated Contracts ManagementBenefits

Contract workspace automatically created based on templates

Interactive contract creation based on approved snippets

Flexible creation (= increase efficiency) and strict approval (= ensure compliance)

Access from various UI’s: Web, SAP (ERP, SRM, CRM), Explorer, Outlook, SharePoint

Monitor contracts: overview, dashboards, search

But we don’t stop thereContracting & Procurement

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 25Internal

Contracting & Procurement (C&P)

Purchase requisition

Request for Quotationprepare contract

evaluate tender response

Award suppliernegotiate contract

Issue purchase order

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 26Internal

Contracting & Procurement (C&P)

Purchase requisition

Request for Quotationprepare contract

evaluate tender response

Award suppliernegotiate contract

Issue purchase order

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 27Internal

Secure Collaboration with foreign external parties (OpenText’s TempoBox)

30%reduced time for Asset-related Projects Source: OpenText customer feedback Utility company (11.000 employees)

Value proposition Fast and easy file sharing and synchronization Safe and secure, based on the proven OpenText ECM platform Simple access from your mobile device with support for Android,

iPhone, iPad, Windows 8 and BlackBerry An intuitive desktop experience that drives ECM adoption Patented hybrid-cloud, on premise and cloud (SaaS) models for

flexible deployments

internal users external users foreign external users

Corporate repository

© 2015 SAP SE or an SAP affiliate company. All rights reserved. 28Internal

Tempo Box and Extended ECMManage Business Workspace Content

Add content stored in Business Workspaces to users’ Tempo Box folder.

Allows users to access and interact with Extended ECM content from the Tempo Box Web UI, mobile clients, and desktop

Add selected folders to Tempo Box

View, edit, and add documents directly from your mobile device

Synchronize documents with your desktop for offline access and editing

Share selected folders with external parties

© 2015 SAP SE or an SAP affiliate company. All rights reserved.

Teşekkürler – Thank You!Contact Information:

Dr. Marcus ZeleznyStrategic Engagement Leadmarcus.zelezny@opentext.com+43 664 833 1 834 (GMT+1)