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A collaboration between:

Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

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Page 1: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

A collaboration between:

Page 2: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite
Page 3: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• Headquarters: Denver, CO

• Products & Services: Oil & Natural Gas exploration and production

• Major Areas of Eagle Ford, Williston Basin

Operations: & Midland Basin

• Enterprise Value*: ~$5.0 billion

• Employees: ~900

• Solution: SAP ERP w/ IS Oil (FICO, FA, PRA, JVA, & PS) & SAP Data Services

*As of August 12, 2015

Overview

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Page 4: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite
Page 5: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• Transition P2 Excalibur System to SAP ERP with IS Oil plus the implementation of Quorum Land, WellMaster, & the integration of 30+ applications.

• Started the SAP Implementation project in April 2013.

Project Start

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Realization Support

Blueprint Realization Support

Initial Plan

Extend Blueprint

Prep FinalPrep

FinalPrep

BlueprintPrep

Page 6: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• After completing an 8 month design and blueprint, SM Energy received an updated plan from their integrator to complete the project.

Project Adjustment

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Blueprint Realization SupportSI’s Updated Plan

FinalPrep

Prep

Page 7: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• SM Energy asked Akili for a project review and recommendation to ensure delivery success by January 2015.

• The outcome of the recommendations was for Akili to provide Project Management Leadership, to complete the Data Conversion, and to provide some individual consultants to augment the team.

Project Review

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Page 8: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite
Page 9: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• Akili’s recommendation:

– Adjust the plan for a more agile implementation approach which leverages the release of high value functionality first.

– Connect the configuration, the development, the data conversion, and the test scenarios to ensure each Release drives business value.

– Continually evaluate the project scope based upon actual results using customer converted data in the testing.

Project Review & Recommendation

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Page 10: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

Project Methodology

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Blueprint Realization SupportSI’s Updated Plan

Detailed Design Build Test

Releases

Detailed Design

Build

TestLessons Learned

Blueprint SupportAkili’s Plan

Requirements

Requirements

Requirements

Prep

Prep

FinalPrep

FinalPrep

Release 1

Release 2

Release 3

Release 4

Page 11: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• The traditional approach to work streams during realization.

• Iterative approach to an integrated work plan for realization

Project Methodology

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Realization

Functional Activity

Test

Release 1

Technical Activity

Data Activity

Functional Activity

TestTechnical Activity

Data Activity

Release N

Functional Activity

TestTechnical Activity

Data Activity

Page 12: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

Issue: Upstream Oil & Gas is different from many industries in that key processes such as Revenue and JIB are run in monthly batch cycles. As a result it is very difficult to fix issues with data on a transaction by transaction level in the normal business cycle. Accurate master data is critical!

Resolution: Testing is only valid on business processes in which the business test is being completed on converted data from the source systems.

Data Conversion in Oil & Gas

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Page 13: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

Iterative Approach to Data Conversion

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Release 1 –Baseline

• Baseline the process

• Process a small set of data

• Core Conversions only

• Validating the environment & core process

• No data validation

Release 2 –Assess the Data

• Assess the Data Quality

• Complete all high priority conversions

• Assess Data Quality

• Confirm conversion mapping and rules

Release 3 –Test 1

• Full data load –Ready for System Testing

• All Conversions Complete

• Validate load plan

• Identify data issues

Release 4 –Test n

• Final validation

• No new conversions

• Final data cleanup

• Repeat cycle until target data quality achieved

Cutover

• Cutover controls in place

• All data validations in place

Page 14: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

Over 70 pre built SAP Load Objects are delivered in our pre-configured solution

Pre-Configured Migration Content

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AKILI DATA

MIGRATION

SAP Data Services

• Well Data• Delivery Networks• Division Order

• Business Associates• Joint Operating Agreements• WBS Elements

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Page 16: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

Data Conversion

• Initial baseline data load started within 60 days

• Identified additional business scenarios not identified in the blueprint that needed to be addressed

• Met Go Live requirement of January 2015

• Converted 98% of all data

– Remaining 2% was the combination of unnecessary records and incomplete records that need further research

Business

• By the first close on SAP, SM Energy was able to decrease closing timeline from 13 days to 7 days with a higher level of accuracy.

Outcomes

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Page 17: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

• Start data conversion and cleansing as early as possible in the project

• Controls must be included in each data conversion test.

• It will take several (3-5) iterations of data conversion for functional tests to ensure a high level of data accuracy at Go-Live.

• All functional testing must be done on converted data from the source systems.

Lessons Learned

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Page 18: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

Q&A

Page 19: Speedup Your Data Conversion Process while Ensuring Quality with a Pre-configured Data Conversion Suite

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Dean Lutey, SM Energy

[email protected]/pub/dean-lutey/35/94/4a1

Alan Boyer, VP of Delivery

[email protected]/pub/alan-boyer/0/93/a9