The Anatomy of Streamline Events

The Anatomy of Streamline Events

Streamline Data Ltd was established September 2008 and

Streamline Events was developed to provide meeting planners

with a solution to collect, manage and deliver any digital content

related to a conference pre-event, onsite as well as post-event.

For more info please visit www.streamlinedata.co.uk

http://www.streamlinedata.co.uk/

Conference

Pre-Event

Onsite

Post-Event


Collection

Management

Dissemination

If we associate the conference

organisation with the body then the

research dissemination is symbolised

by the legs carrying the body and

disseminating the knowledge into a

wider community. For the body to

exist we need to feed it with content

from host organisation and speakers.

When fed the content will be digested

/ managed and delivered to the right

place. In the following we look at

how Streamline Events provide

integrated solutions for the need of a

conference when it comes to content

management.


300 Delegates

30 Speakers

3 Streams

2 Days

5000 Delegates

750 Speakers

8 Streams

5 Days

In the following we will draw on our experience from the above

conferences where we supplied speaker content management.

The two conferences distinguished them themselves from one

another merely by size and required solutions to very similar

needs. Please find more information at our online case studies

here: http://streamlinedata.co.uk/Case_Studies.asp

http://streamlinedata.co.uk/Case_Studies.asp

The Anatomy of Streamline Events – Pre-event

• Call for Streams / Call for Abstracts

• Branding / Layout

• Program Management

• Host Content

We will now look closer at the pre-event preparations that provide

the skeleton for the management of content of the conference

and which thereafter provide seamless management and delivery

of content onsite as well as online post-event.


• Call for streams / Call for Abstracts

• Current development

• Front end

• Back end with management and program

building tool

We have been asked to extend our solution with functionality

enabling academics to manage calls for streams and calls for

abstracts. A solution will be available in the next release

(Streamline Events 2.8) due in mid February 2015. Any input or

request to this development is very welcome. Please contact

me on [email protected]

mailto:[email protected]


• Branding / Layout

• Unified layout

• Sponsor exposure

• Dashboard for AV Crew

At Association Congress a unified layout was created for all three

streams and gave the host the opportunity to communicate the

host’s brand while at the same time providing sponsor exposure

in session rooms and hallways. At ICASA 2013 the brand was

integrated in the staging and the Unified layout provided here the

AV-Crew with a dashboard to access all speaker content

delivered from the Speaker Ready Room. A benefit that

Association Congress also took advantage of. Please see next

slide.

ICASA 2013 staging

Top banner and footer

Unified layout

• Program management


Templates

We currently provide an excel template for managing the

program data which when imported into Streamline Events

automatically creates a full program overview, room agendas, as

well as session and presentation slides. Please see next slide.

The Anatomy of Streamline Events – Program Overview

The program overview covers all days and sessions of the conference.

At the above example each room is represented with a different colour

as reflected in the room layout. The program overview can be

interactive with links to room agendas and session slides.

The Anatomy of Streamline Events – Room Agenda

The room agenda shows all sessions and presentations (optional) for a

patricianly room on a specific day including information about chairs,

speakers, etc. The room agenda displays as well the current time and

highlights the current session or presentation.

The Anatomy of Streamline Events – Session slide

The session slide displays date and time of the session, session type,

session title and a description of the session. Information about

Chairs, Co-Chairs, Speakers, Moderators or Panellists and their

affiliations is displayed below the description. Please note the icon

next to the current time which links to the speaker content of the

session.

• Host Content



Conference Website

The conference website is the first point of communication with your

delegates and when supplied by Streamline Data, which fully integrates with

all content collected in the content library of Streamline Events including

program data, abstracts, host content as well as info about the host

organization. An online submission for e-posters and speaker content is also

available from the website.

The Anatomy of Streamline Events – Onsite

• Speaker Content Management

• Digital Signage

• E-Poster

• Hybrid events

• Kiosk presentations

• Digital hand-outs

We will here focus on Speaker Content Management as provided

to Association Congress and ICASA. We do however also provide

solutions for Digital Signage and E-Posters, (Please see examples

from this event in the menu) as well as Hybrid Events, Kiosk

Presentations and Digital Hand-outs.


Speaker Ready Room

Association Congress ICASA

Association Congress was managed by only one person where we

at ICASA joined a team of three professional conference

organisers (PCOs), one IT-support staff and 10 volunteers

servicing speakers by submitting content on-site including

PowerPoints, Prezi, Images, PDF’s and Videos including content

from YouTube.


Speaker Ready Room

At ICASA, the Speaker Ready Room 12

laptops were available for Anti Virus Scans,

Content submission and Speaker preparation.

All AV-Crews in the session rooms had real

time access to Speaker content as soon as it

was submitted in the Speaker Ready Room.


Speaker Ready Room

Speaker consent

Abstract Number:

Session title:

Session time:

Presentation title:

Speaker name:

CONSENT 1:

My presentation slides may be viewed by accredited

members of the media in the onsite Media Centre under

embargo in advance of my presentation

YES NO

CONSENT 2:

My presentation slides may be published on the

conference website after the presentation has been

made.

YES NO

Speaker Signature:

All speakers were asked whether or not to give consent for publication

of their content at the onsite Media Centre as well as online post-event.

This presentation icon gives each facilitator of a session easy access

to all content from speakers in the session room via a user friendly

interface. The presentation icon can be found either on the session slide

or on the navigation bar at the top of the screen.

The Anatomy of Streamline Events – Post-Event

• Presentation Archive

• Conference proceedings

Presentation archives and proceedings are easily

published right after your event with a minimum effort

due to the content frame provided through the layout.

The Anatomy of Streamline Events – Master

Presentation

At Association Congress a post-event presentation archive was

provided from a menu in the master presentation linking to all

streams of the two day event

Proceedings can be published online or on digital hand-outs (CDs,

USB flash drives) a user friendly abstract overview with search

facilities and links to the relevant e-poster.

Thank you for your patience. Please find information about

grants opportunities on the next two slides.

The Anatomy of Streamline Events – Abstract overview

Launch-Pad Leicester Grant Application Guidance

The Launch-Pad Leicester Grants scheme is a scheme

aimed at supporting Leicester Innovation and Low-carbon

Small and Medium sized enterprises (SME’s) with financial

assistance to achieve their growth aspirations. The grant is

funded by the European Regional Development Fund

(ERDF).The Launch Pad Leicester Grant is aimed at assisting new and established businesses in Leicester to grow and develop.

Businesses who are trading can apply for funding of between £500- £2,500

The business must contribute at least 50% towards the total project cost from its own resources.

How can the grant be used?

The grant can be used towards a number of business start-up and

development capital and revenue costs. For example: (NB - list is not

exhaustive)

IT equipment and software

Premises improvement costs (NB: premises can be leased or owned.

Improvements to leased premises must be allowable under the terms of

the lease, with the term of the lease being for a minimum of 5 years or

the life of the project whichever is greater.)

Production equipment

Marketing materials (i.e. brochure, business stationery and website)

Consultancy services

Leicester Creative Business

Matt Bateman

Enterprise Support Officer

Tel: 0116 242 2955

E-Mail: [email protected]

Launch-Pad Leicester

mailto:[email protected]

Technology

The Anatomy of Streamline Events