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Ahmed Aboulnaga Technical Director Raastech, Inc. What is Oracle Beehive?

What is Oracle Beehive?

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Ahmed Aboulnaga Technical Director Raastech, Inc.

What is Oracle Beehive?

Slide 2 of 45 © Raastech, Inc. 2011 | All rights reserved.

1. Introduction

2. Oracle Collaboration Suite

3. What is Oracle Beehive?

4. Collaboration Suite vs. Beehive

5. Beehive Services & Clients

6. Microsoft Outlook Integration

7. Demo

8. Collaboration & Real-World Scenarios

9. Migration from Oracle Collaboration Suite

10. Summary

Agenda

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INTRODUCTION

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ORACLE COLLABORATION SUITE

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Oracle Collaboration Suite 10g

Last updated in 2005

Premiere Support ended August 2010

Collaboration Suite “failed to put a dent in the universe”

http://pbokelly.blogspot.com/2008/09/oracle-collaboration-suite-10g-product.html

Old School Technologies

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Oracle Collaboration Suite 9i

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Oracle Collaboration Suite 10g

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WHAT IS ORACLE BEEHIVE?

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Document & Content Management

Discussions

Email

Instant Messaging

Calendaring

Web/Voice Conferencing

Mobile Access

Voice Mail

Wiki

What is Oracle Beehive?

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A single, unified platform for all your collaboration

needs such as email, instant messaging, conferencing,

document management, and more

Data is centralized, easily manageable, and secure

Provides a true Service Oriented Architecture and

enables true process-centric collaboration

3-year project written from scratch

Oracle Beehive Server Release 2 (2.0.1)

What is Oracle Beehive?

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COLLABORATION SUITE VS. BEEHIVE

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OCS Beehive

Team Wiki, RSS Feed

Workspaces

Desktop Integration

Administration

Security

Directory Integration

Document Sharing, Discussions

Email, Calendar, Task

Web Conferencing

Instant Messaging

Mobile Support

Standards-based Protocols

Functionally… little difference

Collaboration Suite vs. Beehive

+

+

+

+

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Technically…

– OCS consisted of multiple disparate applications:

Content Services, Files, Email Server, Calendar, etc.

– OCS consisted of Multiple Data Stores

– OCS had limited APIs

– OCS had an “all or nothing” approach

Beehive is none of the above

Collaboration Suite vs. Beehive

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BEEHIVE SERVICES & CLIENTS

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Open Standards

Single Unified Platform

Single Coherent Data Model

Single Data Store

Beehive Services

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Beehive Services Clients Instant Messaging

Gaim/Pidgin, iChat, Oracle Messenger, Trillian Pro

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Beehive Services Clients Calendaring

Apple iCal, Mozilla Lightning, Mozilla Sunbird

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Beehive Services Clients Email

Microsoft Outlook, Mozilla Thunderbird, Apple Mail, Zimbra

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Beehive Services Clients Others

FTP/FTPS

– CuteFTP, WS_FTP, SmartFTP

WebDAV

– Microsoft Windows WebFolders, Internet Explorer

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MICROSOFT OUTLOOK INTEGRATION

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Through the Beehive Plugin

Microsoft Outlook Integration

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Microsoft Outlook Integration

Workspaces exposed as

Outlook accounts

Document Management

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Individual Productivity Features

– Email

– Calendar/Scheduling

– Tasks

– Contacts

– Notes

– Address Book/Directory

Team Productivity Features

– Beehive concepts map to Outlook

– Personal/Team workspaces exposed as Outlook accounts

– Documents Access/Management/Sharing

– Notifications

Microsoft Outlook Integration

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DEMO

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Beehive Central

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Zimbra Webmail Client

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Workspace Home

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Wiki

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Library

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Workspaces

Basic Team Workspace Template

Community of Practice Workspace Template

Project Workspace Template

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Beekeeper – Admin Console

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DEMO (FOR REAL)

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COLLABORATION & REAL-WORLD SCENARIOS

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Do you want teams or teamwork?

– 80% of an enterprise’s “information” is unstructured

– 70% of the average employee’s day is spent in tactical

collaboration

It is becoming more important for geographically diverse

teams and organizations to work together effectively

The bottom line…

– Collaboration works towards virtual integration

– Collaboration improves information organization and access

– Collaboration improves communication flow and knowledge

exchange

The Importance of Collaboration

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Most Beehive features are exposed as services

– This enables Rapid Application Development and building of

packaged composite applications

The Beehive platform can generate events

– Beehive is built on an Event Driven Architecture.

– Can trigger various business process (e.g., approvals or

notifications)

The Beehive platform packages BPEL Process Manager

– With BPEL, it is possible to integrate collaborative processes

across the across the enterprise

– BPEL processes can also leverage Beehive Services for true

collaboration and task management

A Process-Centric Collaboration Platform

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Custom Java application

Leverages Beehive Document Management for storing

timecards

Leverages Beehive Business Process Integration using

business events to email timecards and acquire

approvals

Real-World Scenario – Timecard Application

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MIGRATING FROM ORACLE COLLABORATION SUITE

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A big effort

Must engage Oracle Support

Alternative is “Beehive On Demand”

$0 in license transfer in most cases

Look into the Oracle Beehive Migration Tool (BMT)

http://www.oracle.com/technetwork/middleware/beehive/overview/

oracle-collaboration-suite-email-mi-131922.pdf

Migrating from Oracle Collaboration Suite

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SUMMARY

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Beehive is a complete out-of-the-box collaboration

infrastructure

– Beehive can leverage existing enterprise business processes

Central security, audit, and policy management

Supports a long list of standards-based clients

– Users can use their preferred tools and clients

Mobile support; BlackBerry, iPhone, Microsoft SmartPhone

Based on scalable Oracle technology

How Oracle Beehive Can Help

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Oracle’s 4th attempt to crack the collaboration market

The Oracle sales pitch is “security” and “performance”

– Is Oracle plainly behind the game?

– Are new features really that earth shattering?

– Has Oracle addressed reasons why OCS failed?

Beehive Disadvantages

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Oracle at a market share disadvantage

Customers mostly from their current install base*

Definitely not targeted to small or mid-sized companies

No push from Oracle after OpenWorld 2008

Being rolled into WebCenter

Lack of faith from the industry:

“After two unsuccessful forays into the collaboration market,

Oracle is back with the next generation of Oracle Collaboration

Suite. Gartner believes Beehive is unlikely to be any more

successful than past efforts.”

http://www.informationweek.com/blog/main/archives/2008/09/not_getting_stu.html;jsessionid=1VY215KQFZAJNQE1

GHOSKHWATMY32JVN

Beehive Disadvantages

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“Users should wait until Oracle can produce detailed

documentation on deployment scenarios and large-

scale references before committing to strategic

deployments of Beehive.”

“Consider Beehive for tactical deployments where

security, compliance, process integration or

multiplatform support are critical.”

“Oracle customers should carefully evaluate what

Beehive offers vs. Oracle WebCenter. OCS customers

should evaluate Beehive’s new facilities, although

upgrade requirements will not be transparent.”

http://www.gartner.com/it/content/761600/761613/oowatcpresentation.pdf

Gartner Assessment

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Think Exchange, SharePoint, and BizTalk all in one

Technically, it is a great product

Open standards; centralized, unified architecture

Compared to other competitors, licensing terms are

extremely attractive

Administratively, don’t have to learn a new technology

set, as it is based on core Oracle infrastructure

Would I recommend it? Yes, if you are an Oracle-centric

operation

– But be prepared to invest in a product that may

potentially have a shelf life of 5 years

Final Thoughts

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Contact Information

Ahmed Aboulnaga

Technical Director

[email protected]

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