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Contents Include: - Overview of General Ledger - Demonstration of General Ledger General Ledger Notes: - Supports: GL account rollup, up to 10 account segments, unlimited account structures, unlimited GL account groups, up to 5 budgets, up to 99 years of history, supports GL security, and account code change. - Utilizing multiple GL account segments, you can print financial statements by segment and you can print consolidated financial statements. - General Ledger functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
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Monthly Web Chat with Joanne Snow
December 13, 2012
Agenda
• GoToMeeting housekeeping
• Overview of General Ledger
• Demonstration of General Ledger
• Overview of Financial Reporter
• Demonstration of Financial Reporter
• Q & A
Housekeeping
• During the Webinar, all attendees will be muted and placed in listen only mode. This is to eliminate issues with background noise, which causes feedback to all callers.
• If you have a question, please enter it in the chat window and I will answer promptly during the Q&A session.
General Ledger
General Ledger Notes:
• Supports: GL account rollup, up to 10 account segments, unlimited account structures, unlimited GL account groups, up to 5 budgets, up to 99 years of history, supports GL security, and account code change.
• Utilizing multiple GL account segments, you can print financial statements by segment and you can print consolidated financial statements.
• General Ledger functions are restricted based on the security profile attached to the system user within Sage Accpac security groups.
General Ledger
GL Segment Configuration Process:
• Segments:
• Segments are used to break down accounts into divisions, regions, cost
centers etc.
• Open general ledger / GL setup / Options
• Segments tab to setup segments
• This is where you determine your account structure
• Click save.
General Ledger
GL Segment Configuration Process:
• Segment Codes:
• Open general ledger / GL setup / Segment Codes
• Select Segment Code.
• Enter segment code value, description, and closing account if applicable.
• Click save.
General Ledger
GL Structure Code Configuration Process:
• Account Structures:
• Account structures define how segments are put together to create specific
account numbers
• Account Structures must be designed before creating account numbers.
• Open general ledger / GL setup / account structures.
• Enter: structure code, and description.
• Select the segments to be added to this account.
• Click add.
General Ledger
GL Account Group Configuration Process:
• Account Groups:
• Account groups are used for reporting and sorting purposes. There are
several pre-defined account groups.
• In general, you always assign your accounts to account groups.
• Open General Ledger / GL Setup / Account Groups.
• Enter: account group, sort code, description, and group category.
• Click save.
General Ledger
GL Account Configuration Process:
• Accounts:
• Open General Ledger / GL Accounts / Accounts.
• On the Detail tab: enter account #, description, structure code, normal
balance, account type, account group, status, and post to account. Enter
any additional information on this tab if applicable.
• Enter additional information optional fields, and transaction optional fields
tabs if applicable.
• Click save.
General Ledger
GL Transaction Process:
• Open General Ledger / GL Transactions / Batch list.
• Click New to create new batch or click open add transactions to an existing batch.
• Enter batch description, entry description, date, source code, account numbers, and amounts.
• Click add.
• Post batch to update general ledger.
General Ledger
GL Reverse Transaction Process:
• Open general ledger / GL transactions / batch list.
• Open batch containing transactions to be reversed.
• Click reverse on transactions to be reversed.
• Enter batch number, batch description, and entry description.
• Click process.
• Post batch to update general ledger.
General Ledger
Additional Notes:
• Common reports: trial balance, transaction listing, batch listing, posting
journals, and chart of accounts.
• Reports can be used for troubleshooting posting errors etc.
• Drilldown functionality in general ledger.
• Control accounts & bank accounts should be reconciled on a regular basis.
Financial Reporter
Print Financial Statements:
• Use financial reporter to print income statements, and balance sheets.
• Use statement designer to customize financial statements using Excel.
• Provisional Posting or Actual Posting
• Default location for reports: C:\Program Files (x86)\Sage\Sage
Accpac\GL60A\ENG
• Print Destinations (Preview/File/Email/Printer)
Financial Reporter
Print Financial Statements Process:
• Open general ledger / financial reporter / print financial statements.
• Select statement name, fiscal year option, report options, sort by options, and select print destination.
• Click print.
Financial Reporter
Statement Designer Notes:
• Column A determines the purpose of each row. It is also used to determine which accounts will be included on the financial statement.
• Examples of Column A: Comment(..), Title (\T), default line specification, text, or account detail line.
• Column B filters out accounts from the account range specified in column A.
• Column C can be used to suppress zero balances.
• Column D can be used to consolidate balances, print totals, or print details.
• Column E is the report template. Any value or formula placed in the report template area is part of the report.
• Standard MS Excel formulas, and formatting can be utilized.
Q & A
Contact Details: Calvin O’Driscoll, ERP Manager
(709) 726 – 8347 ext. 419 calvin.odriscoll@atlanticdatasystems.com joanne.snow@atlanticdatasystems.com
For support: support@atlanticdatasystems.com
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