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Chris de Vaney
Chief Architect, National Systems Group
News Limited
Linking Strategy, Program Management and Architecture at the Enterprise Level
3
Overview
Architecture
Project Management
Where it all meets
Agenda
4
News in Context
News Corporation Assets of US$55 billion / Revenues US$24 billion
Top 5 Media Company globally
20th Century Fox, BskyB, The Times, Sky Italia, Fox TV
News Limited in Australia Largest newspaper publisher (70% market share)
120 Brands & Titles, including The Australian, Daily Telegraph, Manly Daily, MX, realestate.com, carsguide.com, careerone.comFoxtel, NRL, Fox Studios, Fox Sports, Harper Collins……
20 Operating Divisions, distributed geographically and operationally
13,000 Employees
5
Strategy, Architecture and Projects Group
This group covers the establishment, governance and management of the IT strategy, program management and architecture (applications and infrastructure) for News Limited.
Provides overall strategic direction for enterprise wide architecture
Establishes and governs national standards for Project Management and Architecture
Manages the overall IT program of work for News
Supports Solution Centres, National Infrastructure and Online Services with overall IT architecture direction.
6
Gartner View – Integration of Disciplines
Strategy
Project Management
OfficeArchitecture
IT Portfolio Management
7
Media Sales &
Pre-Press
Our Mandate
• Cross “silo” planning and delivery functions working across all national IT functions
Infrastructure CirculationCRM, Contact Centre &
Marketing
Online Services
ERP & Mainframe
National IT Functions/Solution Centres
Busin
ess D
eliv
ery
Bu
sin
ess D
ivis
ion
s
(Su
pp
ort a
nd
O
pera
tion
s)
Project Management
Enterprise Architecture
Strategy
8
Architecture
9
Enterprise Architecture - Mandate
Enterprise Architecture covers the establishment, governance and management of the application, information, integration and technology architecture for News Limited.
Provides leadership and is accountable for developing and managing the IT architecture at all levels
Integration of business, process, application, information, solution, infrastructure and integration architectures across News Ltd.
10
What is Architecture ?
Enterprise Architecture“the city plan”
System Architecture “the building design”
BusinessStrategy
IT Strategic BluePrint
BusinessOpportunity
TechnologyAvailability
ITArchitecture
- Applications- Data- Integration- Technology
Planning
Design andDelivery
Ent
erp
rise
wid
e fo
cus
Pro
ject
foc
us
Strategy
Business Operating Environmentand IT Infrastructure
IT Solutions
Enterprise Architecture
Transition Plan
BusinessArchitecture
- Processes- Information- People- Locations
Architecture covers Business and IT Architectures, providing the “city plan” for “building projects”
11
Enterprise Architecture – Scope
• Ensuring that application architecture conforms to
IT strategic blueprints and aligns with corporate
objectives
• Ensure that data architecture conforms to the
enterprise strategy and corporate models
• Alignment of technology and business strategy
across the organisation to reduce complexity and
Total Cost of Ownership
• Alignment between architecture team, program
management group and solution centre groups
Outcomes
• Maintain and publish our reference architecture
• Define current, transition and future business and
IT architecture for News
• Define the mapping from current to future
architecture
• Plan the application portfolio and utilise our
existing technology platforms, systems and
processes for new purposes
• Create “fit for purpose” strategies for meeting our
enterprise architectural objectives
• Custodian of the enterprise architecture portfolios
and repository
• Link program management and architecture
Responsibilities
12
Architecture Roles
Chief Architect Owns the IT strategy roadmap, architecture practice management & education, chairs the Architecture
Council and represents Australia to the News global architecture council.
Enterprise Architects (4) Business Architect – Owns the business strategy & end-to-end business process models
Application Architect – Owns the Application Portfolio & Roadmap (also Integration)
Information Architect – Owns the Enterprise and Domain data models
Technology Architect – Owns the SOE, Infrastructure Portfolio & Roadmap
Domain Architects (9) Specialists in key domains – CRM, Print Operations, Digital Media, Content Management, etc.
Solution Architects (40) Responsible for architecture within projects and programs
Deliver design artefacts to projects within the framework of the PMO methodology
Liaise with Enterprise & Domain architects
13
Enterprise Architecture Time Line 2005-2009
5 Year Transition
Plan
Executive Prioritisation
Transition Planning
Workshops
Define IT Strategic Blueprint
Ongoing Planning and Prioritisation
Who
National and Division IT Leadership Team
Business Leadership Team
IT Solution Centre Manager
Architecture Group
IT Solution Centre Managers
Architecture Group
Business Executives
CIO and IT Directors
IT Solution Centre Managers
Business Change Managers
Architecture Group
IT Solution Centre Managers
Business Change Managers
Architecture Group
Our aim is to align IT understanding with business drivers before we execute
• Agree principles• Identify key
changes• Establish
infrastructure• Align IT
organisation
• Validated current and future architecture
• Identify business drivers
• Outline high level plans
• Consolidated current and future architecture
• Develop overall high level transition waves
• Agree on future direction
• Sign off on high level scope and transition sequence
• Refine transition waves and steps
• Map transition functions by division
• Identify dependencies
• Prioritise projects• Launch projects• Ongoing
alignment of projects with business drivers
Business Workshops
14
Enterprise Architecture – Application Roadmap
FY2005 FY2006 FY2007 FY2008
Fina
nce
& H
RM
edia
Sal
es
Enablement
Onl
ine
Subscription, Circulation, Distribution
ODS Strategy
DW R1 – NA Reporting
EAI Data Integration Strategy
EAI Backboneestablished (VAX,
Siebel, JDE, Fujitsu)
FutureState
FY2009++
AR Scoping/Strategy
Siebel 7 Upgrade
AR NewsNet
Siebel 7 capabilityAwareness / scoping
Data MigrationPlatform R1
Data MigrationPlatform R2
Data MigrationPlatform R3
Data MgmtPolicies
Data QualityMetrics
DW R3 –AGAR ADVOL
Data Warehouse
R3
Migrate DTTo SS
Archive SystemUpgrade
Mainframe PayrollTurned off
MembershipMgmt Strategy
NAB - GC
Gosford NAS
Fujitsu NewsprintTurned off
Fujitsu ARTurned off
Fuj RemittanceTurned off
Customer DataIntegrity
Eloyalty / Telephony upgrade
NA Campaigns Reqts & HL Design
Workforce Mgmt
Field SalesModel Pilot
Field Salesstrategy
Customer Analytics
Connect IntegrateNewsagent
Multimedia Deployment
National subsRollout 1A,1B
NewsPix &Image Library
Archive
Genera Newsnet &
OLAB
Genera Site CNG
Genera QNP,
QST, GCB
Genera HWT
& HOB
CC & Media Sales Reporting
OLAB R2
Alpha AdvTurned off
Fujitsu CircsTurned off
MapInfo replace
Combined Subs& Circ system
National Distribution System
Alpha Circ, Dist Turned off
Digital RightsMgmt
Multimedia Strategy Vignette 7
News.com.auNetwork
Redesign
NI Technical Integration
With News Ltd
Fujitsu SubsTurned off
Circulationreporting
Alpha SubscriptionTurned off
Subscription Reporting
National SubsR3, 4
CirculationSystem
Solution Outline
Enterprise GL
Genera Nat BuildScoping
MapInfo replacementscoping
Siebel 6 EAI Enablement
AR CNG
Payroll QNP, Gold Coast, Quest
Payroll Cairns Post, Townsville
Payroll NWN
Implement QNPNewsprint
Single CustomerView strategy
OLAB R5
Image/Workflowstrategy
AR Rest
OLAB R3
OLAB R4
Privacy System
CRM, CC’s & Marketing
Siebel 6 De- Configuration
OLAB Rel 1Site 2
CarsguideUpgrade
CareerOne (C1)Re- Launch
EAI Process Integration
Strategy (SOA)
AMC EAI Backboneestablished
EAI Competency Centre Operations
EAI Competency Centre Rel. 3
EAI Workflow, Portal, SOA (Project Based)
Distribution Strategy
CarsguideUpgrade
Print salesLead generation
Local trades& services new
Site launch
C1Upgrade
T & SOnline to Print
CarsguideOnline to print
Genera News Mags
Genera NAM
Genera NAS
Genera NAA
NA ReportingUpgrade Phase 1
Genera NAP
Customer ODS
T & SUpgrade
NI Infrastructure Upgrade
NA Campaigns Prototype
NA Campaigns Build & Implement
NA MelbourneContact Centre
NA Adelaide
NA ReportingUpgrade Phase 2
Solution Release 1
Solution Release 2
Solution Release 3
Solution Release 4
Solution Release 5
Solution Release 6
National SubsCRM
integration
Subs EAI Enablement
Digital Asset Mgmnt Pilot
DAM Strategy
Doc Mgmnt Pilot
Privacy SystemR2
Doc WarehouseStrategy
BPM Framework
NA Perth
Field SalesRollout Complete
MembershipMgmt Rollout
NA NationalKnowledge base
Genera Site NWN
AR HWTAR QNP
OLAB Rel 1PST
Fujitsu AdvTurned off
Genera PST
Infrastructure
Classified AdvGenera Scoping
Genera CP & TB
ESB ServicesFor NA-M
ESB ServicesFor AR ESB Services
Genera NewsNet
ESB ServicesGenera non- NewsNet
ESB ServicesFor Subs
QST into QNP
CP system into TB
Genera NAB
Genera ADL
Genera LDR
& GEE
Registration Implementation
DistributionImplementation C1
Online to Print
Online to Print Strategy
ESB ServicesOLAB R2
ESB ServicesOLAB R3
ESB ServicesOnline R2
ESB ServicesOnline R1
Technical remediation for NWN GL and AR
Technical remediation for NI and News magazines
Version 3 draft 12/10/2006
EAI Competency Centre Rel.2
NA Arch Review
AR Build V1AR V2 scoping AR Build V2 Deploy AR v2 to
national instance
Network Get Well
Single Desktop & Server SOE
New Oracle Platform
Active Directory
Single Desktop & Server SOE
(Pilot)
Genera NewsNet Pilot
Alpha AR Turned off
AR LDR
National CircSystem rollout
AR NWN
Payroll RolloutComplete
Media Sales FPD system
Cyber$ell – GeneraIntegration
DW R2 –NA Reporting
DW R4 – Genera Reporting
DW R5
DW R6
DW R7
Status Key: Completed Ongoing Planned Dropped
15
Project Management Office
16
Project Management - Mandate
The Program Management Group manages the overall IT program of work for News Ltd. This group is responsible for:
Setting standards and methodologies for the efficient delivery of programs and projects to the organisation
Building project management capability to support project managers in News Ltd
Implementing project portfolio management processes to support business and IT alignment of strategic objectives
Managing the project pipeline and support resource planning
Managing and supporting the delivery of all capital program across national and divisional IT areas
Providing project mangers to lead projects in accordance with the project delivery methodology (integration, scope, time, cost, quality, people, communications and risk) to ensure the highest level of business success
17
Program Management – Key Initiatives
Implement a standard project management methodology
Apply standard templates, tools and procedures to projects
Description
Portfolio Management
Building Capability
Project Governance
Testing Strategy
Methodology & Principles
Forum to prioritise and select projects against opportunities, risks & resources
Monthly executive review, prioritisation and direction
Single consolidated view of project status reporting
Delivery project management training
Implement methods and tools to support project managers
Consistency in project governance structures
Functional steering committees and project control groups
Escalate issues/risks in time for corrective action
Consistent reporting format at every governance level
Implement a standard testing methodology for all projects
To standardise test planning and estimation for projects
To standardise resource planning and allocation of test resources
Key Initiative
18
Methodology & Principles
Program Management Office Portal
Project Budget Status
X $500k
Y $700k
Z $250k
AA $440k
Last Updated:
Proj Project / Comment
Code Program Name LastReport
ThisReport Bus Case Scope
Deliverables
Schedule Resourcing Budget Risk
GM 2Gemini - Gemini Support & Closure of current versions
1.Alan Calder2.Stephen Hollings3.Murray Kraa 29-Mar-04 30-Nov-04 76% 77% OK OK OK OK OK OK OK
03. and 10.12.04 No reported change in progress26.11.04 No reported change in progress 19.11.04: Siebel still working on patch for bug in .310 release.
TBA
TBAMurray K
GM 4aSiebel 7 UpgradeScoping Only
1. Alan Calder2. John Pittard3. Murray Kraa 26-Apr-04 30-Nov-04 65% 100% OK OK OK OK OK OK OK
10.12.04 Project proposed to be closed. Proposal needs to be discussed.03.12.04: MK/AC reviewing BearingPoint documents with a view to building PID for next stage. Subprojects running to provide input into
TBA
TBAMurray K
GM50National Subscriptions
1. Mark Bruer2. Olivia Takats3. Stewart Kirk 01-Mar-04 31-Mar-06 44% TBD OK 3 3 1 2 2 2
10.01.05 BRS signed off by the Business. Scope is locked down, and in Change Control mode.Re-baseline of schedule yet to be agreed upon by Business.
TBA
TBAPaul M 10.01.05
GM51NWN Interim Subscriptions System Implementation
1. Mark Bruer2. Mark Weston3. Stewart Kirk 21-Jul-04 16-Oct-04 99% 99% OK OK OK OK OK OK OK
22.10.04: Project Implementation Successful. PIR to be completed. Operational Handover complete.15.10.04: All pre-go live activity successfully completed. Steering committee agreed for start
(39)Mod Prob Success19Sep04
Michael B
GM5NewsAdvantage Telephony Routing ELoyalty Suite Upgrade Phase 1
1. Stephen Hollings2. Jill Jetson3. Murray Kraa 01-Nov-04 31-Aug-05 25% 28% OK OK OK OK OK OK OK
10.01.05 Project scope signedoff by PSG.Scope Change requests raised and approved by PSG with minimal impact to project budget and timeline17.12.04 Project scope continued review-
(39)Mod Prob Success19Sep04
Glen B 10.01.05
61NewsAdvantage Melbourne Implementation
1. Stephen Hollings2. Alan Calder3. Paul Housiaux 01-Aug-04 30-Sep-06 TBD TBD OK OK OK 3 OK OK 3
17/12/04: Project initiation complete; most activity sheduled for 2005 and leading into 2006.building construction (noted as 18%) the project is still in planning phases
TBA
TBAPhil O'B
Media Sales
GM-3Online Ad Booking
1. Stephen Hollings2. Alan Calder3. Gary Mckenzie 01-Aug-03 TBD 32% TBD 2 2 2 1 1 2 1
10.01.05: Project Manager starting today, report expected next week.17.12.04: Project Manager appointed, Status report expected next week.10.12.04 New project manager to be
Arthur D 10.01.05
7Connect JV
1. Mark Bruer2. TBA3. David Mitchell 01-Nov-03 15-Dec-04 95% 97% OK OK OK 3 3 OK 3
10.01.05: Development on all Adelaide requirements completed and ready for UAT next week. 17.12.04: Development on all Adelaide requirements completed and ready for UAT
TBA
TBAMargaret L 10.01.05
40 Mainframe Job Submission
1. Alan Calder2. TBA3. David Mitchell
01-Feb-04 28-Feb-05 60% 65% OK OK OK 3 OK OK OK
10.01.05: No change - Testing progressing.17.12.04: Testing in progress - as expected this has generated required development. 10.12.04: Break-FixThe replacement of Roscoe (a CA product) that
TBA
TBARoger H 10.01.05
60 News Machine Stabilisation
1. Alan Calder2. TBA3. David Mitchell 19-Jul-04 19-Apr-05 55% 65% OK OK OK OK OK OK OK
10.01.05: No change, milestone 3 UAT in still progress.17.12.04: Milestone completion dates revised, over-all project completion date should not be affected.
TBA
TBARoger H 10.01.05
9 Privacy Systems Rollout
1. Stephen Hollings2. Craig Watt3. David Mitchell 15-Apr-04 15-Apr-05 46% 43% OK OK 3 3 3 OK OK
10.01.05: Due to a lack of business resources, QNP roll-out has been put on hold. Data collection now commencing for Adelaide. 17.12.04: Awaiting NWN feedback on enhancements to extraction; QNP data
TBA
TBAMarissa L 10.01.05
RED: Critical BLUE: Problem Yellow : Some Issues White: OK
10-Jan-05Projects Highlight Report
% Complete Last Health Check Date / Score
Project Manager
----------------------------- Current Status ------------------------------Last
Updated
Circulation
1. Executive2. Senior User3. IT Owner
Start Date
Finish Date
Gemini
Mainframe
News Machine Stabilisation
Privacy
Project Reporting
Budgets& Plans
Project Control Register
O
I
Lo
wH
igh
Differentiators Low Hanging Fruit
IRIS Migration Gold Coast to NA
NA Melbourne
NA – Adelaide (post 06/05)
Local Search – Roadmap and Implement.
Siebel 6/7
Accounts Receivable
Siebel Financials
Circulation Scoping
Cyber$ell – Classifieds HWT/Leader
Digital Asset Mngt.
Membership Mgmt
Financials (JDE)
Add Server – Make Good
Editorial Feed – Make Good
App/Classified Feed Upgrade
Media Sales – Display
SUBS
Vignette
*Image
Workflow
Strategy*
Mainframe Risk Mitigation
Optus Churn
Network ‘Get Well’
User Interface – SOE
Connect JV
Network Sec. Maintenance Rep
orting/Data Strat.
NI Integration – DMZ
Unix Host Replacement.
Carsguide Development. Review and Implementation of C1
Dev. & Implement Test Strategy
ALCAMAI
Eloyalty Migration
PD & PDR (Implement.)
IT Recharge Model
Merge Metro/Community IT Grps
IT Tool Set Strat, - Achitect. & Framework
Complete PMO Setup
NA Reporting Systems
Migrate Gosford to NA
Sales Force Initial Implement
Mainframe Job Submission
Press Site Systems
Solution Centre Structure
Genesis System Merge
Genesis DR Solution
National Project Register
*Data/Information Architecture*
Workforce Management
NI Tier Upgrade
NI Network Integration Architecture
Data Admin Strategy
Multi-media Strategy
Systems Support
Dogs Building Blocks
Portfolio Management
Program Dashboard
CAPEX & PID register
Program Control Register
QA: Healthchecks & PIR
Resource Management
Dependencies & Milestones
Scope Management
Deliverables
Issue & Risk Register
Methodology
19
PMO Methodology
20
PMO Methodology – Solution Outline
21
PMO Methodology – Solution Delivery
22
Integrating PMO and Architecture – Increasing Project Success Ratios
23
Portfolio Management
Application Portfolio
All current applications (c. 230) with details of functions provided, application interfaces &dependencies, OS & platform dependencies, instances hosted, lifecycle status, etc.
Maintained in DB with updates on a monthly basis. Reports & documents generated & placed in PMO portal
Project Portfolio
All projects underway and planned for the current + next 4 financial years (c. 35 current/180 planned)
Maintained in DB with updates on a weekly basis. Project artefacts, reports & documents available from the PMO portal.
Integration Portfolio
All application services & integrations current in the Enterprise Service Bus environment or registered by projects. (c 1200)
Infrastructure Portfolio
Records all Computers, Networks, Operating Systems, etc. current in the News environment or planned in the next 3 financial years.
24
Where it all comes together….
Architecture and PMO manage towards the strategy
Architecture deeply integrated in PMO Methodology
Enterprise components, models, patterns, etc. are mandated deliverables in project artefacts where required in key areas
All project solutions are subject to architecture review
Solution Architecture deliverables subsumed within the PMO methodology
PMO acts as conduit for Architecture referrals
PM council raises issues requiring EA team involvement
Architecture reports changes and issues to the PM council
PMO tracks activities and issues across all tracks
25
Benefits
Architecture and PMO Alignment
Single point of reference for projects
Single understanding of both strategic and tactical directions
Change control across the enterprise
Keeping the Strategy relevant
Common understanding of the business strategy & needs
Able to track the strategy against the real-world picture
Easy to identify and control strategy change
We can Plan Strategically and Deliver Tactically
Iterative delivery on long-term projects
Higher potential for re-use of common technology solutions across projects
More effective use of enterprise data and integration architectures across projects
Projects now share integration points at the enterprise level – 1st move towards SOA
26
Experience
Enterprise Architecture needs to be closely aligned with project solution architectures
Explicit mappings from enterprise to solution artefacts
EA “cherry-pick” key technology solutions evolving in project space
Portfolio Management – It’s not just projects anymore
Application, Project and Infrastructure portfolios need to be kept synchronized
PMO needs to own the project methodology
Management and conformance are absolutely necessary
Architecture needs its own artefacts managed in the methodology framework
Strategy will change – be prepared to manage and control it
Annexe
28
Where we fit in
Divisional IT National InfrastructureNational Systems Online Services
This role manages software development, configuration and support for National systems. Provides leadership and direction for News Ltd on the future use of applications that will assist in providing a competitive advantage. Under the overall direction of the Director Strategy, Architecture and Projects, provides application-specific input to the overall strategic architecture for News Limited.
This role is the key link between the divisions and National IT groups. The Divisional IT groups will operate as part of both the News Ltd National IT team and the local BU management team. They will have prime accountability for E2E delivery of national projects into their BU plus accountability for projects which are agreed to be constrained to a single BU. They will manage the delivery of IT services to their BU (via local and national IT), ensuring delivery meets business SLAs and commercial expectations.
This role covers the design and delivery of ‘online’ products and services for both News Interactive and other News Ltd divisions. OS will operate as part of both the News Ltd National IT team and News Interactive. They will design and deliver ‘online’ solutions within the overall architecture established for News Limited. They will work closely with both the National Systems Group and National Infrastructure Group to establish an ‘online’ architecture for News Ltd. They will provide leadership and direction on the future use of ‘online’ technologies and platforms.
This role includes establishing and overseeing the voice, data and infrastructure architecture and standards for News Limited. This network and infrastructure architecture will support the overall IT architecture developed by the Director Strategy, Architecture and Projects. Develop, implement, operate and support national telecommunications networks and platforms. Manage the performance and service delivery of national infrastructure service providers to ensure services levels are achieved and commercial terms met. Negotiate and manage contracts with external suppliers ensuring SLAs and commercial terms are met.
This area covers the establishment, governance and management of the IT strategy, program management and architecture (applications and infrastructure) for News Limited. Provides overall strategic direction for enterprise wide architecture Establishes and governs national standards for Project Management and Architecture Manages the overall IT program of work for News Supports Solution Centres, National Infrastructure and Online Services with overall IT architecture direction.
This area covers the establishment, governance and management of the IT strategy, program management and architecture (applications and infrastructure) for News Limited. Provides overall strategic direction for enterprise wide architecture Establishes and governs national standards for Project Management and Architecture Manages the overall IT program of work for News Supports Solution Centres, National Infrastructure and Online Services with overall IT architecture direction.
Strategy, Architecture and
Projects
29
The Program Management Group manages the overall IT program of work for News Ltd. This group is responsible to deliver:• Set standards and methodologies for the efficient running of programs and projects to the organisation. • Build project management capability to support project managers in News Ltd• Implement project portfolio management processes to support business and IT alignment of strategic objectives.• To manage the project pipeline and resource planning• Manage and support the delivery of all capital program across all national and divisional IT areas by establishing, • Provide project mangers to lead projects in accordance with the project delivery methodology (integration, scope, time, cost, quality, people, communications and risk) to ensure the highest level of business success.
Enterprise Architecture - Mandate
Strategy Program Management
Data and Information Architecture
This group covers the establishment and management of the national IT strategy as well as national and divisional IT plans. It defines the approach, process, standards and manages the ongoing IT planning process for News Limited. It also sets standards and manages the internal processes used by IT. Translation of organizational strategy into portfolio of executable programs.
IntegrationArchitecture
This role covers the establishment, governance and management of the enterprise architecture (applications and infrastructure) for News Limited. This group will provide strong leadership and is accountable to develop and managing the entire IT architecture and integration of process, data / information, solution, infrastructure and integration architectures across News Ltd. This group will develop and promote the enterprise architecture, principles, processes and standards and perform research for technology solutions, guidelines, and best practices; function as an advisor regarding architecture governance and compliance across the enterprise.
This role covers the definition and implementation of a enterprise data architecture and strategy. Covers the establishment of critical data management methods and capabilities that will support the business strategies and IT technology transformation/integration strategies. Provides advisory based services to projects. Establishes common data standards, tools and models. Works with the application and integration architectures to ensure a holistic view of the enterprise architecture.
Enterprise Architecture covers the establishment,
governance and management of the application, data and integration architecture for News Limited.
Provides leadership and is accountable for developing and managing the entire architecture
Integration of business, process, application, information, solution, infrastructure and integration architectures across News Ltd.
Enterprise Architecture covers the establishment,
governance and management of the application, data and integration architecture for News Limited.
Provides leadership and is accountable for developing and managing the entire architecture
Integration of business, process, application, information, solution, infrastructure and integration architectures across News Ltd.
ApplicationArchitecture
30
Enterprise Architecture – Application Future State
New Media
Editorial Production Advertising
Finance
Administration
Business ArchitectureFuture State - Level 2
Drawing name: FutureFilename: Business Architecture - Current & Future State v17.2.vsdDocument Type: Enterprise ArchitectureStatus: Draft
Pre-Press Readers/Circulation
Digital Asset ManagementCustomer Relationship Management Management
Graphics
Photos
Text
Web
Sub-editing
Backbench
QA Process
Content Creation Production
Normal
Wire
Normal
Wire
DesignReporting
Digital Asset Management
Customer Relationship Management
Management Workforce Management
Press ControlMonitoring
Newsprint Usage
Configure Press
Create Plates
Control Colour
Manage Ink
Newsprint Supply
Spare parts &maintenance
Page Reception
Press Sites
Paper Assembly Truck Loading
Distribution
Production Control
QA ProcessReporting
Distribution Area Walkers Payments
Suburban Distribution
Inserts
Manage Supplies
Delivery AgentInteractions/
Communications
Manage Returns
Manage Routes &Distribution
Pricing
Circulation Billing
Payments
Reporting
ContractManagement
ManageNewsagents
Fixed Assets
Petty Cash Employee Expense AP
GLPurchasingInventory
Management
Financials
Payments &Remittanceprocessing
Credit ControlStatementGeneration
Sundry ARDebtors AR
Statement archive
Document Management
Reports Archive
Budgeting,Forecasting &Consolidation
Reporting
Analysis
HR Payroll Security BuildingsOffice Services Reporting Fleet ManagementTravel &
AccommodationManagement
Retail Shop Fronts Legal
Ad Billing
ContractManagement/
Rebates
Reporting
Inserts
Classified/ Display
Digital Asset Management
Customer Relationship Management
Campaign Strategy
News Medianet
Promotions
Features
Trade Marketing
Marketing
Page Transmission
QA Process
Comp. Assembly &Tracking
Page Layout
Material Collection
Pagination
Internal/ External
Page Creation
Electronic PageImaging
Reporting
Newspaper &Education
Marketing
SubscriptionsNewsagent/Circulation
Pre-Press
Pre-Press
Pre-Press
Management Workforce Management
Marketing
Campaign StrategyCampaignExecution
Customer Relationship Management
Sales ForceAutomation
IdentityManagement
New BusinessStrategies
Management Workforce Management
Digital Asset Management
Librarian WorkflowRights
Management
Cro
ss-P
illar
Funct
ions
Busi
nes
s Pill
ars
Products & Offers
Manage DeliveryAgent Territory
Reporting
SubscriptionsBilling
Legend
Manage resourcesManageInteractions
RetrievalStorage
Manage customers
Ad Booking
Pricing
Credit Control
Ad Build
Campaign Strategy
Promotions
Campaignexecution
Events/Sponsorship
ManageSubscriptions
Reporting
Campaignexecution
Workforce Management
Workforce Management
Copy Chasing
Customer Relationship Management
Classfied AdDelivery
Newsagent Orders
Telemarketing /Campaigning
IncentiveManagement
Monitoring &Reporting
InventoryMaintenance
Purchasing
NewsPrint
Customer Relationship Management
All groups
PortalsOnline Media
Masthead WebsitesWholesale/
Consumer contentre-sale
Hosting ofNews LtdWebsites
Advertisingpublishing
Classified AdTaking
Management ofoutsourced sites
Editorial Subscriptions
PhotoEnhancement
Editorial Inserts
CustomerRelationshipManagement
PillarFunction
BusinessPillar
Cross-PillarFunction
Customer Relationship Management
Document Management
Document Management
Document Management
Document Management
DocumentManagement
Analysis
Integrated Analysis
Integrated Analysis
Integrated Analysis
31
This role covers the establishment, governance and management of the application architecture for News Limited. To provide strong leadership and be accountable for developing and managing the entire application architecture and integration of process, data / information, solution, infrastructure and integration architectures across News Ltd.
This group covers the establishment and management of the national IT strategy as well as national and divisional IT plans. It defines the approach, process, standards and manages the ongoing IT planning process for News Limited. It also sets standards and manages the internal processes used by IT. Translation of organizational strategy into portfolio of executable programs.
This role covers the definition and implementation of a enterprise data architecture and strategy. Covers the establishment of critical data management methods and capabilities that will support the business strategies and IT technology transformation/integration strategies. Provides advisory based services to projects. Establishes common data standards, tools and models. Works with the application and integration architectures to ensure a holistic view of the enterprise architecture.
Program Management - Mandate
Strategy ApplicationArchitecture
Data and Information Architecture
This role covers the establishment, governance and management of the application architecture for News Limited. To provide strong leadership and be accountable for developing and managing the entire application architecture and integration of process, data / information, solution, infrastructure and integration architectures across News Ltd.
IntegrationArchitecture
The Program Management Group manages the overall IT program of work for News Ltd. This group is responsible to deliver: Set standards and methodologies for the efficient delivery of programs and projects to the organisation Build project management capability to support project managers in News Ltd Implement project portfolio management processes to support business and IT alignment of strategic objectives To manage the project pipeline and support resource planning Manage and support the delivery of all capital program across national and divisional IT areas Provide project mangers to lead projects in accordance with the project delivery methodology (integration, scope, time, cost, quality, people, communications and risk) to ensure the highest level of business success
The Program Management Group manages the overall IT program of work for News Ltd. This group is responsible to deliver: Set standards and methodologies for the efficient delivery of programs and projects to the organisation Build project management capability to support project managers in News Ltd Implement project portfolio management processes to support business and IT alignment of strategic objectives To manage the project pipeline and support resource planning Manage and support the delivery of all capital program across national and divisional IT areas Provide project mangers to lead projects in accordance with the project delivery methodology (integration, scope, time, cost, quality, people, communications and risk) to ensure the highest level of business success
Program Management
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Portfolio Management - a framework to prioritise projects by balancing tradeoffs against business opportunity, risks and resources
Project PipelineProject Prioritisation Matrix
Ease of Implementation
O
I
Lo
wH
igh Differentiators Low Hanging Fruit
Complex Simple
Migration Gold Coast to NA
NA Melbourne
Siebel 6/7
Accounts Receivable
Circulation Scoping
Editorial Feed – Make Good
Media Sales – Display
SUBS
Mainframe Risk Mitigation
Optus Churn
Inventory Asset Mngt System
Suburban and Regional Websites
*Data/Information Architecture*
Workforce Management
Newsource Library Tools Upgrade
Dogs Building Blocks
MEL/HWT
SYD/NWN
BRIS/NT
SA/WA
Good Idea
DefinitionScope,
Requirements
& Planning
Conduct RFP & select vendor
Prepare Business
Case
Seeking Endorse
ment
Months (Typically)
3 2 1
Bu
sin
ess
Ch
ang
e M
gr,
So
luti
on
C
entr
e M
gr,
PM
O
Bu
sin
ess
Sp
on
sor,
CIO
, IT
D
irec
tors
Endorsed Project
passed to PMO
Project Name
$?k, $?k, Owner
Project Name
$?k, $?k, Owner
Project Name
$?k, $?k, Owner
Bu
sin
ess
Sp
on
sor,
CIO
, IT
D
irec
tors
Project Name
$?k, $?k, Owner
4
3. Scope, Requireme
nts and Planning
4. Prepare Business
Case
ProjectStart
Good Idea Definition
Approval to develop Business
Case
Approval to issue Request For
Proposal (RFP)
Approval to commence
project
3b. Conduct RFP & Select Vendor
2. Approval Gate
1
3a. Approval Gate
2
5. Approval Gate
3
Skip to step 4 if solution forms part of existing IT architecture.
Idea Definition & DevelopmentApproval &
PrioritisationFeasibility Study - Business Case & Project Estimates
1. The Process
2. The Tools
The Framework Process
• Capture the business needs
• Align IT and business delivery priorities
• Develop business cases
• Resolve project conflicts and dependencies
• Manage the integrated program view
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