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Martin Buck FICE FRICS
Transition and Strategy Director Crossrail
Governance
1
What is governance?
Why governance matters
Considerations
Who are the parties?
Establishing good governance
Crossrail example
Contents
12/18/2014 2
Corporate governance can be defined as:
“The function of governance is to ensure that
an organisation or partnership fulfils its overall
purpose, achieves its intended outcomes for
citizens and service users, and operates in an
effective, efficient and ethical manner.”
The Independent Commission on Good Governance in Public Services
Governance - what do we mean?
3
Governance - what do we mean?
Governance of project management can be defined as:
“The governance of project management concerns those areas of
corporate governance that are specifically related to project
activities. Effective governance of project management ensures
that an organisation’s project portfolio is aligned to the
organisation’s objectives, is delivered efficiently, and is
sustainable. Governance of project management also supports
the means by which the corporate board and other major project
stakeholders are provided with timely, relevant and reliable
information.“
Directing Change, Association for Project Management, 2011
12/18/2014 4
For Infrastructure projects, good governance
is about a balance between the natural desire
of sponsor(s) to retain control, and the need of
the delivery team to have sufficient freedom to
allow it to manage the risk to meet the project
objectives.
Project Initiation Routemap – Governance Module
12/18/2014 5
Governance - what do we mean?
Why governance matters
Effective project governance is critical to project success.
5 of the 8 common causes of project failure attributable to
weak governance;
7 of the 10 common causes attributable to good governance;
3 out of 5 elements fundamental to successful project
delivery relate to good governance;
effective governance as one of six key responsibilities for
client organisation;
Weak governance main contributor to project failure.
Project Initiation Routemap – Governance Module
12/18/2014 6
Factors to consider
Accountability
Authority
Alignment
Disclosure
But also scale and lifecycle
12/18/2014 7
Programme or Project
Sponsor
Parties - typical structure
12/18/2014 8
Promoters Developers Financiers
Sub-projects Partners Supply chain
Accountability
Authority
Alignment
Disclosure
Sponsors – commissioning body
Policy/business case owners
Expertise
Constraints
Resources
Land and other enabling interests
Funding
The parties
12/18/2014 9
Project - executing body
Programme and project management
Procurement and supply chain
Safe delivery
Programme controls
Personnel
Risk management
Reporting
The parties
12/18/2014 10
Factors – scale & lifecycle
Complexity of the project
Maturity of both parties
Complexity of commissioning body
Development curve of execution body
12/18/2014 11
a clear statement of the objectives and parameters
for delivery between the sponsor(s) and the
execution team including arrangements for remedy
in the event of difficulty;
the project being sufficiently autonomous with a
single controlling mind;
a clear system of delegation and determined
process for timely decisions that fall outside the
limits of delegation;
a determined process for controlling change;
Establishing good governance
12/18/2014 12
a determined process for reporting and other
communications between the sponsor(s) and
execution team;
a collaborative culture and working relationship
between sponsor(s) and execution team;
board members have sufficient understanding of the
project context to make reasonable timely decisions
(or seek advice to help them); and
a defined system for assurance at all levels.
Establishing good governance (cont)
12/18/2014 13
Project Initiation Routemap – Governance Module
Background
Parties
Principal risks
Crossrail
12/18/2014 14
January 1989
East West Crossrail
Chelsea-Hackney line
Jubilee line extension
Crossrail Route
National/strategic champion
Local champion
Stakeholder support
Population
BusinessGroups – London First
Companies – Canary Wharf/Berkeley Group/John Lewis
IndustryNetwork Rail/TfL London Underground
Project/construction/equipment suppliers
Losers as well as winners
Political commitment
Parties
Department for transport
Transport for London
Network Rail
Canary Wharf Group
British Airports Authority
Corporation of London
London First
Funding
(£14.8bn)Other Funding
(£2.45bn)
Network Rail
Others
DfT(£5.20bn)
TfL(£7.15bn)
GLA
BRS & Direct Contribution
CommunityInfrastructure Levy
TfL
Direct Contribution
DevelopersContribution
Land and Property
BAA plc
City of London
Direct Contribution
(4.7bn)
Catastrophic failure
Cost escalation
Change
Operator and systems interface
Principal risks
Integrated Team
Governance and stakeholders
TfLDfT
Project Partners
Crossrail Ltd
Sponsors’ Agreement
Project Development
Agreement (PDA)
Shareholder
Agreement
Design Consultants
London Underground
NR (on-network works)
Docklands Light Railway
Canary Wharf Group
Berkeley Homes
Contractors
CTOC
Rolling Stock / Depot
Industry
Partner
Agreements
Delivery
Contracts
‘Crossrail Project’Executive
TeamOperator
RfL
P Rep
Operating
ContractsFramework
Contracts
JST
Sponsors
DfT
TfL
Project - Crossrail Ltd
Independent Board
Chairman
4 independent directors – 1 serving official CoL
2 DfT/TfL nominees
Parties & Roles
12/18/2014 22
Act together through
a joint sponsor team
Parties & Roles
Network Rail
No sponsor role
Delivery agreement with Crossrail
Canary Wharf group
No sponsor role
Delivery Agreement for Canary Wharf station
BAA
No role
Corporation of London
No formal role
London First
No formal role
12/18/2014 23
Sponsor Board
Rotating Chair
TfL MD Finance
TfL Head of Programmes
DfT Head of Rail Investment
DfT DG Rail
Head of Joint Sponsor
TeamP Rep
Crossrail Ltd Board
Non-exec Chair
TfLnominee
DfTnominee
Non-exec Non-exec Non-exec
CRL Finance Director
Executive
Directors
CRL Programme
Director
CRL CEO
Project Development Agreement
Quasi private sector arms length DA
CRL obligation to deliver
Programme, milestones, funding
Change
Reporting and assurance
Review Points, Intervention Points
Joint Sponsor Team
Relevant Events
No relief
Review point 1 – July 2008
Parliament grants powers - Crossrail Bill passed
Review point 2 - 2008
Sign core project documents
Review point 3 – Sept 2009
Interim assurance point – programme and cost
Review point 4 – April 2011
Final withdrawal point for either sponsor, full operational powers to CRL inc award of contracts
4 Review Points
Delegation increased as stages of development demonstrated
Summary
Complex multi-stakeholder environment
Clear definition of sponsor and deliverer
Obligations formally agreed
Funding certainty
Autonomous SPV style delivery organisation
Authority and delegations aligned with
development
37km of tunnels
Station progress
Thank you
31
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