1 DSTP School Coordinators Training February 2010

1

DSTP School Coordinator’s

Training February 2010

2

Welcome

3

in 2010• Key dates review and calendar• New deadlines for data

submissions

• No Writing in any grades

• No Supplemental Label run before testing

• No Master File Sheet

• Final DSTP Test Grades 8 & 11 Science and Social Studies May 2010

4

Who May Administer the DSTP?

• DE-certified educators (teachers, administrators, or guidance counselors)

• Delaware Licensed Speech Language Pathologists

• Paraprofessionals, if closely supervised by a DE-certified teacher

• Translators (if they are not also DE-certified educators, they must be closely supervised by a DE-certified teacher)

• Substitute teachers (if they are not also DE-certified educators, they must be closely supervised by a DE-certified educator)

5

Who May Administer the DSTP? Cont’d

If there is a severe shortage of staff, you may use:

• student teachers as Test Administrators, if closely supervised by a DE-certified teacher.

• school support staff to act as scribes.

6

TCH Page 9

7

Test Security

School Test Coordinator: ensures security of test materials

trains Test Administrators in security procedures

notifies DTC immediately in case of security breach

Test Security Policy is on 30 TCH and Appendix A in DFA

8

If you think you might have a security breach:

• Report it to the District Test Coordinator

• Even if you are not SURE, report it to the District Test Coordinator anyway

• DTC will notify DOE

• DOE will provide instructions

• Err on the side of cautiousness

• We want to be able to protect YOU

9

Two type of security breaches

• Improper handling/storage of materials• Improper test administration

10

Electronic Cheating

• Cell phones and other electronic

devices are not permitted.

– Prevent text messaging of answers– Prevent pictures of test being taken

11

Test Materials

12

Test Materials

Test Coordinator HandbookDirections for AdministeringInclusion GuidelinesTest BookletsResponse Booklets

13

What to Do When• Appendix D of TCH: page 70

14

TC Prep Checklist• Appendix E of TCH, page74

15

Before Testing

16

Providing Notice to Students, Parents & Guardians

17

Parent Letter• Dated 2/26/10• Multiple copies in English• Ten copies in Spanish

Double-sided

18

March Testing Schedule – Grades 2-6, 8 and 10

19

March Testing Schedule – Grades 7 and 9

20

Test Sessions and Make-up Dates

Schedule of each test day summarized on p. 14-15 of TCH and page 5 of DFA

Make-up datesFriday, March 12 – Mathematics onlyMarch 17 – Thursday, March 25 –

Mathematics and Reading

21

Page 5 of DFA for

each grade

22

Receipt and Inventory of Materials

23

Test Materials Inventory and Security Checklists

Packing and Security Checklist format will change

24

Sample Assembly ID Sheet

Sample page 24 TCH

25

Packing ListPage 20,

TCH

26

DISTRICT SECURITY CHECKLISTAll test and response booklets will be pre-labeled.

27

SCHOOL SECURITY CHECKLISTNames listed for Grades 2-4 only

Spring test and response booklets are pre-labeled.

Student Roster – Grades 2, 3 & 4

Student names and security #s are on the Student Roster

29

Checklist for District Test Coordinators

Inventorying Test Materials

Page 25

30

Checklist for School Test Coordinators

Inventorying Test Materials Page 25-26

31

Confirming Labels and Ordering Labels

32

Pre-ID of Materials

• Materials for Special Ed and ELL students will now be Pre-labeled.

• All materials for students will be same form.

• No special labels for Special Ed and ELL for 2010

33

 www.doe.k12.de.us/aab/coordinator

34

Grades 2-10 Label Request Sample Screen

•Allows selection of dist/school

•Requestors name mandatory

•Ids will now be validated

•Error will be displayed if not valid id

35

Supplemental Label Dates• Only one label shipment for March testing.

• Label site activated on 2/27/10

• Final label requests due 3/16/10

• Labels received by 3/24/10

36

Do Not Delay Shipment

• If you test students and do not receive labels in time for shipping your materials, do not delay your shipment– This booklets must be returned with normal

scorable shipment. – These are not put in special handling

envelope.

37

Distributing Materials to Test Administrators

Security of test materials

Distribute test materials in the morning before test, not before

Transfer materials to special programs

38

TEST Materials to Distribute

*** HIGHLIGHTERS MAY BE DISTRIBUTED DURING MATH ***

Math Day 1( 3/10) Math Day 2 (3/11)

Grade 2 Do Not Distribute Calculators

Do Not Distribute Calculators

Grades 3-6, 8 and 10

Do Not Distribute Calculators

Do Distribute Calculators

Grades 7 and 9 Do Distribute Calculators

Do Not Distribute Calculators

Materials to Distribute:

39

Additional Test Materials Information:

*** HIGHLIGHTERS MAY BE DISTRIBUTED DURING MATH ***

Calculator Day Non-Calculator Day

Do Distribute:

–Test Booklets

–Response Booklets

–Support Materials Booklet

–Rulers

–Calculators

Do Not Distribute:

–Calculators

Do Distribute:

–Test Booklets

–Response Booklets

–Support Materials Booklet

–Rulers

Materials to Distribute:

40

Calculator Recommendations

Grades 3-5: • recommend a calculator suitable for elementary

students

Grades 6-8:• Recommended calculator is a scientific

calculator• However, may use graphing calculator if that is

what students regularly use• Graphing calculator is not an advantage for

these grades• Empty the memory before testing!

41

Calculators, cont’dGrades 9-10:• recommend a graphing calculator

Page 41

TCH Note:

42

School Test Coordinator must always have a record of…

• Which Test Administrator has which test booklets

• When the booklets were given to the TA

• Where the TA stores the materials

• When the TA Returned the materials

43

Special Education and ELL Accommodations

Guidelines for Inclusion (revised 2/2009 or www.doe.k12.de.us/aab)

Record Accommodations in DSTP Accommodations Application by close-of-business, day before testing

Test Accommodations must already be in students IEP/504 plan

New computer applications called DSTP Accommodations (DSTPA)

44

Accommodations, cont’d

• Some classroom accommodations are not permitted during DSTP.

• Test Administrators must be aware of the accommodations for which each student is documented in DSTPA.

45

Scribing Protocols• Separate Scribing Protocol for American Sign

Language

• Read Page 41-44 in the Guidelines for Inclusion

• Student – must place punctuation– need not spell words

• Scribe – must spell words correctly

– will scribe exactly what student says

• Notify DOE of non-Spec Ed/504 students using scribes via Online Incident Report

46

Improved Guidance on How to Administer Accommodations

These NEW APPENDICES to the Guidelines for Inclusion:• Provide guidance on how to administer certain

accommodations.• Clarify eligibility• May change the way in which these accommodations are

administered, • May change the persons to whom these accommodations

are administered.

• See the new appendices to the Guidelines for Inclusion• You must use these to train test administrators who will

administer these accommodations. • You must comply with these procedures for testing• Doe trained about 100 ELL and SWD staff from around

the state in the new Guidelines for Inclusion (May and Sept 2009)

47

Improved Guidance on How to Administer Accommodations, cont’d

English Language Learners• Appendix H: Protocol for Simplifying Language/

Paraphrasing • Appendix I: Protocol for Reading Aloud the DSTP• Appendix J: Protocol for Native Language Interpreter/

Sight Translator

Students with Disabilities• Appendix I: Protocol for Reading Aloud the DSTP• Appendix K: Graphic Organizers • Appendix L: Protocol for Sign Language Interpreters

48

Exemptions for Recently Arrived ELLs

• Reading ONLY (March 2010)

• Any student in grades 2-10– In US schools less than one year

• means student does not have to take DSTP reading.

• Enter Accommodation 901 (98) in DSTP Accommodations

• DOE checks students with accommodation 901 to make sure they are eligible.

49

Braille Large Print

SpanishKurzweil

Special Versions of the DSTP

50

Pearson queried schools about # special versions needed

Shipped separately

Notify Pearson if you need more than ordered

Supplementary instructions

See p. 43-46 of TCH for handling of Special Versions

Special Versions

51

Spanish Math Materials, grades 2-4p. 43

52

Spanish Mathematics Translation

Accommodation 707(84): Allows school to translate the SAT10 into the student’s native language (other than Spanish, which is provided)

Student will NOT get a SAT10 percentile rank score.

53

Spanish Test Materials Package

No test booklet will be included All students can use pre-Id booklet

54

Accommodation 702(76) – Response in Spanish

Allows students to respond by writing their responses in Spanish. Students must have this accommodation if they will respond in Spanish

There is no accommodation that allows students to respond in any other foreign language, verbally or in writing. Students may NOT respond in any other language and have responses translated into English. Students must respond in English or Spanish if they have accommodation 702(76).

55

Kurzweil Availability

Available for Grades 3-10

56

Testing Students in Special Programs

57

Students in Special Programs Refer to p. 14 and Appendix D in TCH DAPI Consortium Discipline Alternative

Programs NOT DSCYF

58

Consortium Discipline Alternative Programs – Appendix C

• You must transfer materials to the following sites if they are serving your students:– Because We Care– PEAK– Parkway Academy (Provcorp)– SCOPE– Kingswood Academy

• Also, DAPI

59

Do not transfer materials to:

• Private court-ordered placements such as:– Project Stayfree– Advo-Serve– Aquila– Other?

60

Presentation for School Coordinators to use when training Test Administrators

• This powerpoint presentation will be posted on the Coordinator Website.

61

IMPORTANT:

• In order to train T.A.s in proper procedure, District and School Test Coordinators must know the procedures

• Grade 2 Directions for Administering is secure and may not be distributed

• Non-Secure Grade 2 DFA is posted on the Coordinator website and may be distributed.

• DISTRICT AND SCHOOL TEST COORDINATORS MUST READ the DIRECTIONS FOR ADMINISTERING.

62

During Testing

63

Make-ups

Complete in time for shipping on Friday, March 26, 2010

Make-up dates summary Friday, March 13 – Mathematics only Wednesday, March 17 - Thursday, March 25 –

Mathematics and Reading

64

If this is the result of teacher, school, or student error, you must: Transcribe into a single booklet

Put all booklets into a special packing envelope

What if I have a student who has answers in two or more response booklets?

65

Other Transcribing Questions• Do we have to transcribe Braille Writer

print-outs of student answers?

– Yes. The scorers do not read Braille.

66

Do we have to transcribe answers of students with word processing accoms?•No. No.

•Write student info on print-outs. Write student info on print-outs. •Put in special envelope with response booklet Put in special envelope with response booklet •Pearson (Harcourt) will insert responses into Pearson (Harcourt) will insert responses into bookletbooklet•In each open-ended response space, write, In each open-ended response space, write, ““typed responsetyped response””

67

Possible Incidents

Students sick during testingDisruptive behaviorBomb threatsFire alarms

68

After Testing

69

Completing & Returning Forms

ABSENCES:Schools are required to keep

records of those who were absent from both regular and make-up testing.

70

Security Certifications

• Page 61-66 TCH• Signing this document certifies that you:

– administered the DSTP in accordance with the Directions for Administering

– have received and complied with the Test Security Policy

71

Security Certification Forms

•Due Apr. 20, 2010

•Sign AFTER testing, NOT BEFORE

Each TA should READ & Sign

72

Online Special Exemption Requests & Incident Reports• Submit for all grades, 2-10• Use the DSTP Incidents and Exemptions

Application online (make sure you have access to application)

• Submit to District Coordinator ONLINE

• STC submit to DTC by April 13, 2010

• DTC submit to DOE by April 15, 2010• Send back-up documentation to District

• April 15th is the last day we will take any exemption requests or incidents we will no longer accept late submissions

73

Student Refusals

•Ship with SCORABLE documents.

•Submit Incident Report

74

Returning MaterialsScorables

Non-ScorablesDistrict Overage

75

Special Packing Envelope

76

Goal – assure students receive credit for all typed responses

Issues:• Responses not numbered• Responses out of order• Two responses on the same line• Response book says “typed response”, but

there is no typed response

Computerized Responses TCH - page 38

77

Shipper: BrightKey

• BrightKey will call you to schedule Pickup• BrightKey provides shipping labels• See page 57 of TCH• If don’t receive call by March 24, 2010 call at

1-866-348-6300.

78

•One per grade

•Only side 1

•Page 49-50 TCH

•NO Master File Sheet

Scoring Service Identification Sheet (SSID)

79

Checklist for School Test Coordinators: Scorable Booklets

Page 55

80

Shipping Labels - Scorables

81

Checklist: Returning Non-Scorables

Page 60

Support Materials Booklets shipped with NON-Scorables

82

Shipping Labels: Non-Scorables

83

Security Checklist Reminder

• PLEASE make sure to send back your SECURITY CHECKLIST with the nonscorable materials

84

Questions?