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7/28/2019 1.ProjectManagementPhilosophy
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1. Project Management Philosophy
The following philosophy is the basis which forms the Bidders project management
plan:
Ensure that Bidders staffs are aligned towards achievement of a set of common
project goals through a cooperative effort in a spirit of teamwork
Maximize the use of local resources in Vietnam
Maximize Employers satisfaction with the performance, operability,
maintainability, safety and quality of the facilities handed over
Ensure that the project execution process meets the highest standards for safety,
quality and efficiency of performance
Project Management plan will conform to the Quality Policy which is in compliance
with the requirements of the International Standard ISO 9001:2008.
Project QA Manager to manage, monitor and maintain the Project quality management
system by preparing the Project Quality Plan, conducting quality induction training of theproject personnel and planning and conducting project quality audits.
The Project Quality Plan provides the basis to guide, direct and instruct the Project Team in
execution of their work to achieving the required quality for its services and products. Soon
after Contract Award, the Project QA Manager will issue the project specific quality plan
addressing the quality requirements for the full scope of work for project management and
control, engineering, procurement, and construction work.
Project personnel are responsible for implementing this plan, which as a minimum, specifies
the following:
Quality objectives and quality requirements for the project
Organization and responsibilities Work processes, documentation, and resources
Review, verification and validation process for Engineering phase, Monitoring
and Inspection for Procurement and Construction phase
Records needed to provide evidence that the processes and resulting product
meet requirements
All vendor and subcontractor quality manuals will be reviewed by Bidder to ensure their
QMS are established according to ISO 9001, or an equivalent standard. After contract
award, vendors and subcontractors shall submit their quality plan to Bidder to ensure
conformance with the project established QA/QC procedures.
2. Engineering Execution Philosophy
Bidders objective will be to execute engineering effectively to produce a plant that
satisfies the Employer requirements outlined in the Employer documents. The
execution plan will achieve safety, quality, reliability, availability, constructability,
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operability and maintainability with no adverse environmental impacts within the
agreed cost and schedule criteria.
Bidders engineering execution philosophy will be based on the following:
Draw upon Bidder s and Employers experience gained, and lessons learned,
from similar projects already completed or under implementation. Meet the Project requirements for safety, quality, reliability, constructability,
operability, maintainability, environmental impacts within the agreed cost and
schedule goals.
Quick start and proper performance of design and safety reviews,
documentation, and resolution of outstanding items.
Develop a construction and start-up driven schedule utilizing proven designs
and promoting constructability.
Ensure that design reviews are properly performed, documented, and
implemented, including plot plan review and P&ID review.
Ensure consultation, participation and involvement of the local authorities in
the identification of local regulations, and getting applicable local approvals
and permits related to design aspects.
Encourage vendor to maximize vendors standards and international codes to
obtain the best proven design.
Ensure open communication and effective coordination with Employer
representatives.
Ensure an effective communication and coordination with subcontractors and
vendors.
Conduct early activities to identify and set the critical front-end activities.
Align engineering progress such as Engineering Required Date (ERD) to
achieve the planned construction progress such as Construction Required Date
(CRD).
3. Procurement Execution Philosophy
Bidders procurement execution philosophy is to purchase equipment and materials;
in conformance with the required schedule, project specifications, quality, Project
requirements; and from the project vendor list approved by Employer. Bidders
extensive international procurement experience ensures the highest ethical standardsare adhered to during all procurement activities and that product quality and
performance meet Project requirements.
Sourcing will be on a worldwide basis, unless agreed otherwise, and in
accordance with the Employer Approved Project Vendor List. This list is a
live document and will be continuously updated through the life of the project
with new sources submitted for Employer review.
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Bidder will limit the number of vendors, thus minimizing investment for stock of
spare parts, especially for similar types and groups of equipment, Bidders
engineering team will develop technical requisition requirements that ensure
alignment and commonality of equipment to the maximum extent practical.
Purchasing will be performed on a fast track basis. In particular, the purchasing
of long lead items and critical items, such as Jet-A1 Tank, Water Tank, Pump,MOV and Cathodic Protection System will start as soon as possible after
Contract Award in order to supply the engineering group with certified vendor
data to allow the development of detailed engineering.
4. Construction Execution Philosophy
Bidder recognizes that the ultimate deliverable to the Employer is the timely and
efficient handover of the facilities at mechanical completion to suit the
commissioning needs. To achieve this, the planning of commissioning and start-up
will commence in the engineering phase and continue through procurement into the
construction phase. To cope with this plan, Bidder will focus on priority andsequence of the work to complete systems and sub-system in a manner that supports
the planned handover schedule.
Construction activities are completed and aligned to ensure a smooth transition from
an area execution to a system completion method if required. To achieve this, the
entire focus of construction will be the safe and timely mechanical and
commissioning completion of the plant, in accordance with all the project
requirements.
4.1. Home Office Construction Management
Construction planning and constructability studies will be managed by Construction
Manager. A construction group will be mobilized in Hanoi office to participate in the
overall project planning and conduct the construction activities in conjunction with
the engineering and procurement groups.
The construction group will also lead finalization of the Construction Master
Schedule in line with the Project Master Schedule (PMS) to define the shortest and
most efficient path for construction. Home Office Construction Management team
will define Construction Required Dates (CRDs) that will set the priorities for the
engineering deliverables and delivery of equipment/materials.
In particular, they will coordinate their planning with the commissioning group to
support the commissioning schedule to ensure the earliest possible hand over of the
plant.
The construction group will begin, at this stage, the selection of the subcontractors,
who must be mobilized in time to participate in the detailed construction planning.
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The construction group will also begin the planning of the temporary facilities such
as site office, camp accommodation, etc., as required that must be completed very
early in the project to support site activities.
The other activities associated with Home Office Construction Management will
include the following:
Finalize the field organization structure and nominate personnel for each
position and develop a mobilization plan
Review resource loading of construction work force and construction equipment
to achieve planned Construction Master Schedule
Coordinate with commissioning group and Employer to finalize the handover
sequence, the system and sub-system target dates, the commissioning schedule,
and acceptance procedures
Develop detail of temporary facilities plan to meet project requirements
Implement the subcontract plan, inquirers, bidding, selection and qualification of
subcontracts required for construction work Provide constructability input
Participate in the development of the Project Master Schedule to include
Construction Required Dates(CRDs) for engineering deliverables and delivery
of equipment/materials
Develop field HSE program and procedures
Develop field QA/QC program and procedure
Develop and implement heavy lift plan and procedures
Prepare project specific construction procedures
4.2. Site Operation Management
Construction management will be led by the Site Manager. The Site Manager is
responsible for establishing and maintaining a safe work environment for all
employees and providing the necessary tools, resources and guidance to complete the
project as designed.
The main activities associated with the Site Operation Management will be as
follows:
Lead all construction activities performed on site
Implement HSE program to achieve safety goals
Avoid adverse health and environmental issues
Implement field QA/QC program to achieve quality policy
Achieve schedule requirements
Manage subcontractors efficiently
Coordinate the handover activities
Coordinate the systems completion to support commissioning
Identify and control interfaces among related parties on construction site
Maintain communications with all parties
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5. Pre-commissioning and Commissioning
Pre-commissioning, commissioning and performance testing will comply with local
safety regulations, Employers safety rules and Bidders safety programs.
Experienced engineers will be assigned to the pre-commissioning and
commissioning team and they will prepare the pre-commissioning and
commissioning procedures carefully to complete the activities safely.
5.2.1 Scope of Work for Pre-commissioning and Commissioning
A brief description of Bidders scope of work during pre-commissioning and
commissioning is as follows:
1. Engineering Stage
(1) Preliminary Activities
Commissioning engineers will develop the following:
(a) Schedule
Commissioning engineers will issue a pre-commissioning and commissioning
schedule to be incorporated in the overall schedule.
(b) Procedures
Commissioning engineers will issue the following procedures:
Pre-commissioning & Commissioning procedure
Performance Test Procedure
(c) Operating Manuals
Process engineers will prepare the Operating Manuals and commissioning engineers
will review and comment on them.
(2) Reviewing Engineering Deliverables
Commissioning engineers will review the following engineering deliverables with
regard to pre-commissioning and commissioning.
Process and Utility Flow Diagrams
Piping and Instrument Diagrams
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Cause and Effect Diagrams
Plot Plan
Vendor Instruction Sheets
Piping Layouts and Plant Model
2. At Site
(1) Preparation Activities
Commissioning engineers will prepare the following at site:
Detailed pre-commissioning and commissioning procedures, check lists and
test sheets
Punch list
Pre-commissioning and commissioning report formats
(2) Execution Activities
Commissioning engineers will carry out the following:
Mechanical completion witness, such as:
Closing up of vessels and drums and tank
Non-operational pipe cleaning done by the construction group
Line checking before hydrostatic testing
Pre-commissioning activities
Commissioning activities
Performance testing
5.2.2 Pre-commissioning
Pre-commissioning comprises those activities carried out to prove that equipmentand facilities within a unit or system have been properly installed and tested.Pre-commissioning activities are checks and tests, typically including:
Operational cleaning of piping and equipment where necessary
Motor solo run
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Mechanical run in of machinery
Alignment of rotating equipment
Lubrication of motors, pumps and gearboxes
Control system site acceptance tests (SAT)
Instrument loop checking
Instrument functional test
Flushing of fuel oil line
Especially, the fuel oil line shall be paid attention to be clean during the construction
and the flushing work shall be started after the piping inside is confirmed to be clean.
A system is Ready for Commissioning (RFC) when all pre-commissioning
activities on that system are complete.
5.2.3 Commissioning
Commissioning comprises those activities carried out subsequent to RFC and prior to
Start-up, which are necessary to prepare equipment and facilities for the first
introduction of hydrocarbons.
As soon as a portion or the whole of the facilities have been commissioned, Bidder
will submit commissioning reports to the Employer for approval.
5.2.4 Handover to the Employer
Bidder will apply in writing to the Employer for Certificate of Completion and
Provisional Acceptance for any particular portion or the whole of the facilities as
appropriate when:
Pre-commissioning of complete system
Commissioning of complete system
Carrying out a successful Performance Test
5.3 Training
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5.3.1 General
This section presents the criteria based on which Bidder will prepare the Training Program in
accordance with Employers requirement. Bidder will provide all training materials,
professionals and specialists required for the training. The terms of the training courses will
be agreed upon with Employer, at least two (2) months before the beginning ofPrecommissioning at the Site.
5.3.2 Objectives and Scope of Training
Bidder proposes the training program as on-the job training by Vendor specialist during the
Commissioning stage. The following training by Vendor specialist will be planned and the
trainee assignment will be planned preliminary as shown in Table 5.7-1.
Automation System (DCS)
Leak Detection System
Radar Tank Gauging System Unloading Meter
Diesel Engine Generator
Switchgear and MCC
Access Control System(ACS)
Intruder Detection System
CCTV System
Laboratory equipment
Fire Fighting System
5.3.3 Coordination of Training
Engineering Manager will be responsible for planning, coordinating and supervising thetraining program fully satisfying the Employers requirements cooperating with Discipline
engineer.
The Engineering Manager will develop the training program in consultation with the other
project groups, such as
- Construction Groups to ensure integration of schedules and availability of site
facilities, and to avoid any interference with site work
- Precommissioning and Commissioning Groups to ensure coordination of schedules
The Engineering Manager will plan and coordinate the training at a location in site when
Vendor specialist comes to site during Precommissioning and Commissioning work.
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