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2008 FESGNOFA / APPLICATION
Workshop
State of CaliforniaDepartment of Housing and Community Development
FESG Program Staff
DAN APODACA, Manager (916) 327-3633Homeless Operations Program DApodaca@hcd.ca.gov
Helene Hiromoto (916) 323-2176 FESG Representative HHiromoto@HCD.ca.gov
Heidi Lovitt (916) 327-3631FESG Fiscal Officer HLovitt@HCD.ca.gov
Angie Ogaz (916) 327-8115 FESG Representative AOgaz@HCD.ca.gov
Authority
Anticipate $6,487,122 will be available to award this funding cycle.
The availability of these funds is subject to the execution of a formal Grant Agreement between HUD and the State.
Application Procedures
Submit original and one copy of application with attachments; copy may be provided on a compact disk (optional)
Deadline April 7, 2008 at 4:00 p.m.
NOFA and Application available on
www.hcd.ca.gov/fa/fesg
NOFA TIMETABLE
Technical Assistance Deadline Mar. 31, 2008
FESG Applications Due to HCD Apr. 7, 2008
Announcement of Awards Sept. 1, 2008(Approximate)
Mailing of Contracts Sept.10, 2008(Approximate)
Allocation of HUD Funds 4% Department Administration
Up to 5% to “New Programs”
Minimum 33% to “Northern California Region”
Minimum 24% to “Southern California Region”
Minimum 19% to “Rural County Region”
Remaining 15% “General Allocation” awardedcompetitively statewide to agencies not funded outof Regional or New Programs set-aside
Funding Limits
Minimum Requests $30,000 for one-year grant
$60,000 for two-year grant
Maximum Requests $100,000 for one-year grant
$200,000 for two-year grant
Special Funding Limits
“Operations” – OP (No Limit)
“Essential Services” – ES (40% of the State Allocation, if approved by HUD)
“Homeless Prevention” – HP(30% of total State Allocation)
“Supervisory Shelter Supervisor” – SSA(Limited to 10% of total Grant Amount)
“Grant Administration” – GA (Limited to 1% of total Grant Amount)
Obligation & Expenditure Deadlines
Contracts expire either: September 30, 2009 or September 30, 2010
Funds obligated by 180 days of date of award notification. Obligated means:
Orders Placed Contracts Awarded Services Received
Eligible Organizations See Attachment A of NOFA for list of FESG Eligible Cities &
Counties. Units of General Local Government (Cities & Counties)
which do not receive formula FESG funds directly from HUD. (Joint Powers Authorities are Eligible)
Non-profit organizations located in FESG Eligible Cities or Counties; and with IRS 501(c)(3) tax-exempt determination.
NOTE: Prior awardees who have an FESG grant that will terminate before October 1, 2008 are eligible.
Eligible OrganizationsContinued . . .
Experience RequirementProvided FESG eligible activities continuously for prior 12 months (or region’s prior winter or summer shelter season for seasonal providers)
New ProgramsProgram has operated less than 2 years,
and
Organization has not received FESG or EHAP funds in previous 2 funding rounds.
Selected PopulationsSee “Attachment C” in the FESG NOFA (Serving Selected Populations with FESG)
Contact FESG staff with questions. For Technical Assistance (TA) please e-mail questions to an HCD Representative (Rep) or contact Rep by phone. Be clear and specific in your questions. The deadline for TA is March 31, 2008.
Eligible OrganizationsContinued . . .
Eligible ApplicationsReceived by: 4:00 p.m. on Monday, April 7, 2008
(Postmarks Not Acceptable)
Complete applications include:
Fully completed application with all applicable attachments and additional requested information
Certification of Application Information - Page 8
Authorizing Resolution - Attachment A
Certification of Local Approval (Non-Profits) - Attachment C
Certification of Local Need (Non-Profits & Local Government)- Attachment D
Eligible ApplicationsContinued. . .
Complete applications include:
Evidence of Site Control (Emergency Shelter & Transitional Housing) - Attachment I
Match documentation will not be required from FESG Applicants for the 2008 funding round.
SITE CONTROL Required for all applicants except “Homeless Prevention” only programs
Must be effective for full term of Grant - Examples: Deed Enforceable Option Contract Lease Purchase Agreement
Rotating Shelters and Voucher Programs
Written permission to use sites including: Term of agreement
Days available Authorized signatures from both parties
Document must be submitted to the HCD seven days prior to submission of the application for pre-approval.
Submit HCD approval document with application
Eligible Applications Continued . . .
Certification of Local Approval - Attachment C
Required for all FESG activities undertaken by non-profits. If the project site is located in an FESG-eligible city, the Certification of Local Approval must be from the city in which the facility/program is located.
If the project site is located in the unincorporated area of an FESG-eligible county, the Certification must be from the
county in which the facility/program is located.
Eligible Applications Continued . . .
Eligible Facilities
Emergency Shelters(Occupancy limited to six months or less)
Providers Cannot:
Condition assistance on the payment of public or private vouchers or cash
Deny shelter or services to any client due to inability to pay
Transitional Housing
Providers must:
Limit occupancy to a maximum of 2 years
Offer each client at least 3 self-sufficiency services
Require clients to participate in at least 1 self- sufficiency service as a condition of receiving housing
Provide referrals to permanent housing
Eligible Facilities Continued . . .
Transitional Housing
Providers may charge rent
Set aside a minimum of 10% of rent charged for each client Account for reserve of rents separately for each client
Limit rent and service fees to an ability-to-pay formula reasonably consistent with HUD’s requirements for subsidized housing for low-income persons (generally, 30% of household income)
Eligible Facilities Continued . . .
Requirements for All FESG-Funded Facilities/Programs
Rules for Client Participation include:
Statement of maximum consecutive number of days client is eligible to participate Policy for disability-related issues (including reasonable
accommodation & filing disability-related
Limited English Proficiency Guidelines Policy for termination or denial
Progressive discipline warning system Written notices Formal appeal process
For Transitional Housing only, include statement regarding client’s requirement to participate in one self-sufficiency class
Domestic Violence Centers
Confidentiality of information policy Option to request a Site Address Waiver
Homeless Participation
Clients involved in constructing, renovating, maintaining, and operating the facilities
At least one homeless or formerly homeless person on board of director’s or equivalent policy-making entity
Requirements for All FESG-Funded Facilities/Programs
Continued . . .
Domestic Violence Shelters
To exercise the option to request a Site Address Waiver the applicant must complete the following on the Application:
Check the box on the Page 11 requesting a site address waiver.
Complete the “Confidential Site Location Designation Agreement” - Attachment K and “Confidentiality
Procedure of Applicant” - Attachment L.
Continued Use Requirements
Conversion or Major Minimum of 10 Years Rehabilitation
Renovation Minimum of 3 Years
Homeless Prevention No Requirement
All Other Activities Term of FESG Contract
FESG Eligible Activities(Major Budget Categories)
Operations
Essential Services
Homeless Prevention
Renovation/Major
Rehabilitation/Conversion(If requesting, contact FESG for technical assistance.)
Supervisory Shelter Administration
Grant Administration
Operations - Staff (Expenses related to the Facility)
Maintenance & Repair Staff
Staff performing basic crowd control and safety
Security Personnel Intake/Greeters Facility Monitors HMIS Purposes
Operations – Non-Staff (Expenses related to the Facility)
Security Services and Equipment
Utilities Fuel, Oil and Wood for Heating or Cooking
Shelter Rent (Not mortgage payments)
Shelter Facility Insurance
Shelter Furnishings
Shelter Vouchers (with Evidence of Site Control)
Food for Meals provided on Site
Operations – Non-Staff (Expenses related to the Facility)
Vouchers Vouchers must only be used within an:
FESG-Eligible City or FESG-Eligible County
Occupancy limited to six months or less.
Payment must be at a rate that is reasonable based on local market conditions.
Eligible temporary housing includes apartments, motel rooms, hotel rooms, rental rooms in single-room occupancy housing, single-family homes, and manufactured housing.
May pay rental fees for spaces at a special occupancy park.
Operations
DOES NOT INCLUDE:
Fund raising Grant writing Grant Administration
Essential Services - Staff (Expenses Related to Direct Client Services)
Staff Providing Supportive Services
Case Management with obtaining permanent housing
Providing medical and psychological counseling and supervision
Employment counseling, job training, job placement
Child Care
Nutritional Counseling
Substance abuse treatment and counseling
Essential Services - Staff (Expenses Related to Direct Client Services)
Continued . . .
Assistance in obtaining public benefits Assistance with transportation – drivers Supervisory staff of case managers
Essential Services – Non-Staff (Expenses Related to Direct Client Services)
Non-Staff
Food for Food Baskets/Community Food Closets(Give Away)
Transportation costs: Vehicle insurance, gasoline and maintenance; bus tokens and passes.
Essential Services Limitation
Intended to pay for direct client services
Not to replace existing local government funding during preceding 12-month period (federal non-supplant)
New service Increased level of service
FEDERAL EMERGENCY SHELTER GRANT
“ELIGIBLE EXPENSES”
http://www.hcd.ca.gov/fa/fesg
Homeless Prevention(Non-Homeless Population)
Payments in Arrears (1 Month’s rent plus reasonable late charges)
Initial Rent (First and Last Month’s rent)
Utility Assistance (Up to 3 months past due plus reasonable late charges)
Persons Discharged from Institutions
Legal Services to Represent Clients in Eviction Proceedings
Payments to Prevent Foreclosure on a Home
General Rules
May Not replace any existing funding provided during preceding 12-month period (non-supplant)
Must live in. or be moving into, homes that are located in FESG eligible localities
All FESG funds must be distributed directly to the landlord or utility company
Case management services in a Homeless Prevention program are eligible as Essential Services costs
Must be either a new service, or an increased level of service
Homeless Prevention Limitations
Payments in Arrears Cannot exceed one month’s rent plus a reasonable late charge
Must meet the following requirements:
the inability of the family to make the required rent payments is due to a suddenreduction in income;
the assistance is necessary to avoid eviction;
no other resources are available to pay the rent in arrears;
there is a reasonable prospect that the family will be able toresume rent payments within a reasonable period of time;
the family has not received more than one payment for rent in arrears in the immediate past two years from any other source.
Homeless Prevention Limitations Continued . . .
Initial Rent
Cannot exceed first/last month’s rent, or both if required as acondition of occupancy
May only be used if:
no other resources or assistance is available for payment ofinitial rent;
the client has not received more than one payment of initial rent in the immediate past two years from any other source; and
there is a reasonable prospect that the client will be able to make rent payments on their own within a reasonable period of time.
Homeless Prevention Continued . . .
Utility Assistance Cannot exceed three months past due utility payments plus a
reasonable late charge
May be used only if:
the client is unable to pay the utility costs in arrears due to a sudden reduction in income, and has received a notice of termination of these utility services;
no other resources or assistance is available to pay the utility costs in arrears;
the client has not received more than one payment of utility assistance in the immediate past two years form any other source; and
there is a reasonable prospect that the client will be able to make utility payments on their own within a reasonable period of time.
Homeless Prevention Continued . . .
Persons Discharged from Institutions
To provide up to 3 months of initial rent and/or utility assistance to individuals whose income does not exceed 50% of the Area Median Income who are discharged from publicly funded institutions or systems of care, such as health care facilities, foster care facilities, other youth facilities, or corrections programs and institutions.
Homeless Prevention Continued . . .
Legal Services to Represent Clients in Eviction Proceedings
Payments to Prevent Foreclosure on a Home
Homeless Prevention Continued . . .
Grant Administration
Cost to Administer FESG Grant ONLY
Staff costs to prepare FESG reports and communicate with FESG staff (Staff Salary & Benefits)
Pay for FESG share of required audit (Non-Staff Costs) or HMIS costs
Ineligible Activities
Purchase of radios, TVs, and other appliances or equipment for recreational purposes
Facilities which charge occupancy fees to clients of emergency shelters
Temporary housing for minor children separated from their families due to a court or administrative order
Services to persons who are not homeless (except in Homeless Prevention)
Hotline costs
Staff recruitment or training
Costs associated with advocacy, fundraising, or planning (including HMIS planning & development costs)
Application Rating Criteria
CATEGORY MAXIMUM POINTS PER CATEGORY
1. Applicant Capability 300
2. Need for Funds 100
3. Impact & Effectiveness 250
4. Cost Efficiency 100
5. State Objectives 35
TOTAL MAXIMUM RATING SCORE 785
Applicant Capability 300 POINTS POSSIBLE
Experience Years providing housing & services to the homeless 30 pts Experience operating proposed program or similar
program 30 pts
Evaluation Process utilized to self-evaluate and review program and client
outcomes 30 pts
Experience administering FESG and other Federal Housing grants 30 pts
Staffing Experience of key staff 60 pts
Ratio of key staff to clients 60 pts
Reports
Timely resolution of findings or corrections 20 pts Timely submittal of required reports 20 pts
Timely obligation & expenditure of funds 20 pts
Applicant Capability 300 Points Possible
Continued . . .
300 pts
Need for Funds 100 Points Possible
Percentage of FESG funds that comprise total project budget
50 pts
Relative need for “Housing Type" as certified by a local county-wide entity dealing with Homelessness
50 pts100 pts
Impact & Effectiveness of the Client Housing 250 Points Possible
(Rated with Like-Housing Types)
Number & accessibility of services offered 60 pts
Percentage of clients in previous 12 months who:
Exited program and moved into permanent, transitional 60 pts or emergency housing
Obtained or retained employment30 pts
Obtained other income (e.g., SSI, TANF) 30 pts
Stabilized a mental illness or chemical addiction 30 pts (90 days for transitional housing/30 days for all others)
Participant in local planning process 40 pts
250 pts
Cost Efficiency100 Points Possible
(Rated with Like-Housing Types)
Relative efficiency of proposed use of FESGfunds (cost per bed/household per month) 60 pts
Level of coordination with other organizations 40 pts100 pts
State Objectives
Programs serving the Chronically Homeless will receive StateObjective points.
The Federal definition of a Chronically Homeless Person is, “An unaccompanied homeless individual with a disabling condition who has either been continuously homeless for a year or more OR has had at least four episodes of homelessness in the past three years.”
Homeless is defined as, “a person sleeping in a place not meant for human habitation e.g., living on the streets or in an emergency homeless shelter.”
Disabling Condition is defined as, “a diagnosable substance use disorder, serious mental illness, developmental disability, or chronic physical illness or disability, including the co-occurrence of two or more of these conditions. A disabling condition limits an individual’s ability to work or perform one or more activities of daily living.”
35 Points Possible
Questions
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