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2014 NSBE Aerospace Systems Conference. Technical Paper Step-by Step Guide Complete actions in GREEN in Microsoft Word or PowerPoint as appropriate. Step One Declare Intent. This step can be completed in one sitting. Select Idea for Paper. Suggestions - PowerPoint PPT Presentation
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2014 NSBE Aerospace Systems Conference
Technical Paper Step-by Step Guide
Complete actions in GREEN in Microsoft Word or PowerPoint as
appropriate
Step OneDeclare Intent
This step can be completed in one
sitting
Select Idea for Paper Suggestions
Technical project you are working on now (work or Space SIG)
Topic you wrote emails back and forth to more than one colleague about in the last week
A project you have to present a status on at work The longest OR most interesting OR most rewarding
project you have worked on in the last 2-12 months Another project of extreme interest to you
Choose topic and write title or 1 phrase description now
Determine Audience Identify your audience – why are you writing to
them? What do they gain from this paper or how does it affect them? For a peer scientist/engineer to verify your methods,
results To document a new development/process/design To share an application for others to benefit from To convince peers or management to adopt a
recommendation Write a one-sentence description of your audience
and why you are writing to them
What Do You Expect to Share? Types of papers
A research paper - culmination and final product of an involved process of research, critical thinking, source evaluation, organization, and composition
Analytical or argumentative research Goal: argumentative research paper is persuasion, which means the
topic chosen should be debatable or controversial Goal: analytical asks a question on which author has taken no stance.
Paper is often an exercise in exploration and evaluation Practical applications paper Cutting-edge technical paper Experimental, comparative, design, or theoretical paper
Write a short description (5-7 sentence) summarizing the content you anticipate writing in the paper
Create an Outline Based on statements in Word document, create a 2-
level outline of your paper with elements as follows Each roman numeral should have at least an A and B
I. Introduction of topic and purposeA. Topic DescriptionB. Purpose for Sharing with Audience
II. History / background / context
III. Research methods / data analysis / design process (may have multiple instances of this section for each subtopic)
IV. Results / findings
V. Conclusions / recommendations
VI. References / Works cited
Create a Short Abstract Using previous items as a guide, compose
a 100-150 word abstract Begin by turning outline into a paragraph Incorporate any details from the 5-7 sentence
short description not captured in the outline Stay within 100 (min) to 150 (max) word count
Modify the phrase from slide 2 into a coherent title if not already done
Select ASC Paper Track Review track descriptions and call for papers at
http://www.nsbe-asc2014.org/index.php/technical-program/technical-paper-tracks
Identify and write down track that best matches your paper Do not be overly concerned if paper overlaps multiple
tracks; conference organizers will adjust track assignments if necessary
Save Word file
Create Paper Submission Account
Go to https://cmt.research.microsoft.com/ASC2014 Login (if already have account) or click “Sign up here” Complete registration questions / data entry Once logged into system, click “Create a new Paper
Submission” Select track Enter title and abstract information based on text
generated in slide 6 Upload Word File in File Upload section Complete remaining questions and Submit
Step Two Compose Extended Abstract
Depending on personal speed, this step may require several weeks to complete
Begin Researching Topic Area
Compile relevant reports/documents from work or online searches (expected works cited / reference material)
Determine design / experiment / computational / etc. work you will need to perform
Revise and Expand Outline
Incorporate insights gained from initial research
Expand outline to 4-6 levels of detail
Prepare Word File Download ASC Technical Paper template
from http://www.nsbe-asc2014.org/index.php/technical-program/technical-paper-tracks
Rename template with the name of your paper. This is the file you will use for your extended abstract.
Incorporate outline into paper, with top level outline elements as Section Headings
Continue Research / Data Analysis / Design
Complete a first pass, addressing all sections of paper
Take notes directly into relevant section of paper Use proper quotations/citations when using another’s
work Be VERY careful to also add reference in References
section As notes are added, convert notes and lower
level outline into paragraphs
Complete Extended Abstract
Assess grammar, flow, and content in paper as research continues
Extended abstract is complete when paper is approximately 2 pages (>1000 words) and coherently written
Each section should be roughly 1/4 to 1/3 the length the section will be in the full paper
Log into paper submission portal and replace uploaded outline with 2 page extended abstract
Step Three Complete Draft of Full Paper
Depending on personal speed, this
step may require several weeks to
complete
Assess Feedback Receive comments from ASC peer-review Discuss with Track Chair any comments
requiring further clarification Ask for assistance for any difficult-to-
implement comments Incorporate feedback to paper and/or
continuing research
Complete and Submit Draft Paper
Complete research / data analysis / design Add new information to extended abstract to complete
paper (5-6 page length) Browse other aerospace proceedings (AIAA, IEEE, NSBE
ASC) if available to compare against your paper Proofread paper
Use spellcheck and grammar check Also read for errors Word cannot detect
Complete any company/agency review or clearance to release paper to conference
Upload paper to paper submission portal
Step FourPrepare Final Submission and
Presentation
Depending on personal speed, this step may require
1-2 weeks to complete
Finalize Paper Address / incorporate feedback from ASC
peer review Upload final, camera-ready paper to paper
submission portal Use outline and final paper to create a 20-
minute PowerPoint presentation Upload presentation to paper submission
portal
ASC Technical Paper Vision
Increase the visibility of our best African American
engineers via peer reviewed paper presentations, published conference
proceedings, and paper awards
Alter the worldview of African American aerospace industry professionals via the unprecedented gathering of
diverse technical talent
National Society of Black Engineers
Aerospace Systems Conference
“Blazing a Trail”
January 22-25, 2014Los Angeles, CA
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