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2016/17 COUNCILLOR DEVELOPMENT TRAINING GUIDEwww.mav.asn.au/training
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 3
CONTENTS
INTRODUCTION ......................................................................................................4
ABOUT THE MAV .....................................................................................................4
TRAINING
MAV COUNCILLOR TRAINING AND DEVELOPMENT PATHWAY ......................................5
TRAINING CALENDAR (DECEMBER 2016 TO JUNE 2017) ..............................................6
UNDERSTANDING LOCAL GOVERNMENT (eLEARNING) ...............................................7
UNDERSTANDING THE COUNCILLOR CODE OF CONDUCT (UNDER DEVELOPMENT) ......8
PERFORMING IN THE ROLE OF A COUNCILLOR ..........................................................9
ROLES AND RESPONSIBILITIES OF A COUNCILLOR .....................................................10
EFFECTIVE DECISION MAKING AND STRATEGIC PLANNING ...................................... 11
EFFECTIVE MEETINGS AND MEETING PROCEDURES ...................................................12
UNDERSTANDING COUNCIL FINANCES ..................................................................13
LAND USE PLANNING/BUILDING ............................................................................14
PUBLIC SPEAKING ..................................................................................................15
UNDERSTANDING LOBBYING .................................................................................16
DIPLOMA OF LOCAL GOVERNMENT (ELECTED MEMBERS)........................................... 17
INDUSTRY FACILITATED TRAINING
GRADUATE DIPLOMA OF MANAGEMENT SWINBURNE UNIVERSITY ............................18
THE AUSTRALIAN INSTITUTE OF COMPANY DIRECTORS - COMPANY DIRECTORS COURSE ..............................................................................19
THE AUSTRALIAN INSTITUTE OF COMPANY DIRECTORS - GOVERNANCE ESSENTIALS FOR LOCAL GOVERNMENT .............................................20
COUNCIL IN-HOUSE SESSIONS LOCAL LEARNING OPPORTUNITIES: COUNCIL IN-HOUSE TRAINING ...........................21
REGISTRATION .......................................................................................................22
4
INTRODUCTION One of the challenges that all councillors face is finding time for learning and development while managing a large workload. The MAV offers a range of professional development opportunities to assist councillors in their roles and provide skills and shared experiences that enhance a councillor’s learning and understanding.
MAV Training’s councillor development program has been designed to provide the essential knowledge and skills to support councillors to perform their role as defined in the Local Government Act 1989.
With a range of flexible courses to choose from, including eLearning, non-accredited and accredited training, and working with established partners including the Australian Institute of Company Directors (AICD) and Swinburne University, there are a variety of ways to maintain and develop your professional capabilities.
ABOUT THE MAVThe MAV is the legislated peak body for local government in Victoria. Formed in 1879, we have a long and proud tradition of supporting councils and councillors.
Our role is to: • advocate local government interests • build the capacity of Victorian
councils• facilitate effective networks• initiate policy development and
advice• support councillors• promote the role of local government.
Our services include:• specialist advice and information• councillor development opportunities• insurance protection including risk,
legal and claims advice• CEO performance appraisal and
recruitment advice• governance support• group procurementWith a team of specialist staff we can answer most of your questions. When we don’t have the answers, we’ll put you in touch with someone who can help you.
For any enquiries please contact us:Address: Level 12, 60 Collins St, Melbourne 3000 Phone: 03 9667 5555 Email: reception@mav.asn.au Fax: 03 9667 5550
5MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017
MAV COUNCILLOR TRAINING AND DEVELOPMENT PATHWAY
Diploma of Local Government ADVANCED
INTERMEDIATE
ESSENTIALS
Understanding Local Government
Performing in the Role of Councillor
The Councillor Code of Conduct
Roles and Responsibilities of a
Councillor
Effective Meetings
and Meeting Procedures
Understanding Lobbying
Effective Decision
Making and Strategic Planning
Understanding Council Finances
Public speaking
Land Use Planning
Essentials: A series of fundamental workshops designed to assist and support councillors in their core roles, and responsibilities
Intermediate: The second level of councillor training focuses on further skill development, and enhancing the knowledge base and abilities in the performance of a the role of a councillor
Advanced: The Diploma of Local Government is the third level of training, encompassing the essentials and intermediate learning outcomes. The Diploma of Local Government offers councillors the opportunity to acquire qualifications in a nationally accredited course.
6
Course Dec Jan Feb Mar Apr May Jun
Understanding Local Government eLearning
The Councillor Code of Conduct Workshop sessions to be confirmed
Performing in the Role of a Councillor
2,9, 20
Roles and Responsibilities of a Councillor
16, 21 4
Effective Decision Making and Strategic Planning
11, 25,
Effective Meetings and Meeting Procedures 26, 2, 23
Understanding Council Finances 9 10,
17
Understanding Lobbying 31 5
Public speaking 17 31
Land Use Planning/Building 8 9 3
TRAINING CALENDAR (DECEMBER 2016 TO JUNE 2017)
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 7
UNDERSTANDING LOCAL GOVERNMENT (eLEARNING)
Program OverviewUnderstanding local government is a short eLearning session developed to assist councillors to understand the workings of local government, its role, responsibilities and history. The program examines local government’s place within our federal systems and its legislative relationship with the State Government.
The program examines how councils are structured; funded and governed. The session explores the role of the administration and issues of governance, community engagement and the role of the council and councillors. The program looks at emerging issues and future challenges.
Who Should AttendNewly elected and returning councillors and council staff who are newly employed within the sector or those would like to enhance their knowledge and understanding of local government.
Learning OutcomeAs a result of completing this program, participants should be able to:
• Know how local government fits into the structure of government in Australia
• Distinguish between the strategic role of the council and the day to day role of the Administration
• Understand the funding model and legislative environment of local governments.
DurationSelf-directed learning method (approximately 30 minutes)
Dates and VenuesUnderstanding local government is an eLearning module available at www.mav.asn.au.
Price – N/A
8
UNDERSTANDING THE COUNCILLOR CODE OF CONDUCT (UNDER DEVELOPMENT)
Program OverviewUnderstanding the councillor code of conduct is a half day workshop developed to provide councillors with an understanding of and basic knowledge of the principles, practices and compliance requirements of the code of conduct and how it relates to the Oath of Office and procedures and processes.
The program also explores the existing code of conduct and future developments of the code of conduct.
Workshop Outline:• Roles & functions of elected members
as prescribed in the Local Government Act 1989
• Councillor Code of Conduct principles
• Councils compliance with the Code of Conduct
• Oath of Office• Code of Conduct procedures
& processes• Review of the existing Code of
Conduct and the development of the revised Code of Conduct
Learning OutcomeAs a result of completing this program, participants should have:• Awareness and understanding of the
councillor Code of Conduct, from principles to practice
• Knowledge of the mechanics of the code of conduct, the compliance levels and legislative requirements and how this is related to the Oath of Office and the expectations of councillors
DurationFour (4) hour workshop
Dates and LocationsDates and locations to be confirmed in early 2017
Price$200 (excl. GST) or 220 councillor credit points
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 9
PERFORMING IN THE ROLE OF A COUNCILLOR
Program OverviewPerforming the role of a councillor is a one day workshop, and is a core unit from the national accredited Diploma of Local Government (elected members). This unit covers the competencies required to undertake the functions of an elected member in local government. Also exploring teamwork and working effectively with council team members, the role in community and expectations of the role of elected members as prescribed as per the Local Government Act 1989.
Workshop Outline:• Identify the role and working
environment of elected members
• Provide support to council as an elected member
• Function effectively as an elected member
Learning OutcomeAs a result of completing this program, participants should be able to:• Know how local government fits
into the structure of government in Australia;
• Distinguish between the strategic role of the council and the day to day role of the Administration; and
• Understand the funding model and legislative environment of local governments.
DurationOne day workshop
Dates and Locations2 February Horsham Rural City
Council
9 February MAV
20 February Baw Baw Shire Council
Price$300 (excl. GST) or 330 councillor credit points
10
ROLES AND RESPONSIBILITIES OF A COUNCILLOR
Program OverviewUndertake roles and responsibilities is a one day workshop, and is a core unit from the national accredited Diploma of Local Government (elected members). This unit explores the roles and responsibilities and their difference to those of council employees. Also addressing required protocols, limitations, procedures and strategies that meet council and legislative requirements
Workshop Outline:• Demonstrate awareness of roles and
responsibilities in the performance of council activities
• Conduct productive meetings in line with compliance requirements
• Uphold council’s legislative responsibilities
Learning OutcomeAs a result of completing this program, participants should have an understanding of:• Awareness and understanding of roles
and responsibilities of councillors to council officers/staff
• Understanding of council protocols, policy and procedures, as it pertains to relationship management according to roles and responsibilities
• Meeting procedures, including decision making processes
• Strategies to avoid conflicts of interest• Public communication to
accommodate language and cultural differences
• External influences• Issues for potential conflict of interest• Procedures to support and action
council decisions through delegation to councils administrative and specialist employees
DurationOne day workshop
Dates and Venues16 March MAV
21 March Swan Hill Rural City Council
4 May City of Melton (TBC)
Price$300 (excl. GST) or 330 councillor credit points
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 11
EFFECTIVE DECISION MAKING AND STRATEGIC PLANNING
Program OverviewEffective decision making and strategic planning is a one day workshop, and is a core unit from the national accredited Diploma of Local Government (elected members).The unit examines identifying issues, and issues management, exploring risk management strategies, and ethical decision making. The units also look at community expectations and the development of methods to ensuring strategic planning is fulfilling community expectations and the Council Plan.
Workshop Outline:• Identify problems or issues needing
response
• Develop solutions to problems
• Evaluate solutions
• Implement decisions
Learning OutcomeAs a result of completing this program, participants should have an understanding of:• Problems requiring decisions to be
made by council as categorised and prioritised
• Problems are identified by nature, possible causes and influencing circumstances
DurationOne day workshop
Dates and Venues11 May Warrnambool City
Council
25 May MAV
Price$300 (excl. GST) or 330 councillor credit points
12
EFFECTIVE MEETINGS AND MEETING PROCEDURES
Program OverviewEffective meeting and meeting procedures is a one day workshop, and is a core unit from the national accredited Diploma of Local Government (elected members). This unit focuses on council meeting procedures and legislative requirements. The unit examines meeting logistics, procedures and protocols.
Workshop Outline: • Plan the meeting• Conduct the meeting• Maintain confidentiality• Follow up decisions and resolutions
Learning OutcomeAs a result of completing this program, participants should have an understanding of:• Awareness, understanding and
knowledge of meeting procedures, protocols and rules/regulations
• Demonstrated understanding of meeting; such as, agenda, minutes, and the recording procedures of the meeting
• Knowledge of meeting functions in reference to confidentiality, how to address discussions, debates, and potential conflicts
DurationOne day workshop
Dates and Venues26 May MAV
2 June Latrobe City Council
23 June Pyrenees Shire Council
Price$300 (excl. GST) or 330 councillor credit points
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 13
UNDERSTANDING COUNCIL FINANCES
Program OverviewUnderstanding council finances is ideal for new councillors wishing to understand their responsibilities in regard to local government finances and for those returning councillors wanting to refresh existing knowledge including recent changes to legislative arrangements.
As a councillor in local government, navigating through and understanding the complex financial documents and reports is a challenging task, in addition to knowing the right questions to ask of officers when council is faced with critical financial decisions.
Workshop Outline:• Understanding of the planning and
reporting framework • Ability to read and interpret financial
reports• Ability to identify key indicators of
financial performance• Improved financial literacy
Learning OutcomeAs a result of completing this program, participants should have an understanding of:• Understanding of the role of council
financial management as prescribed in the Local Government Act 1989
• Knowledge of financial planning and reporting framework
• The procedures and processes for annual budget development, management and monitoring
• Understanding and awareness of the rating strategy and rate capping
DurationOne day workshop
Dates and Venues9 December MAV
10 February City of Greater Bendigo
17 February MAV
Price$300 (excl. GST) or 330 councillor credit points
14
LAND USE PLANNING/BUILDING
Program OverviewThis unit is designed to equip councillors with an understanding of the practice and procedure involved in planning and building matters which are relevant to the exercise of functions by councils. Specifically, this program will assist councillors to understand their role in the planning and building approvals process.
Workshop Outline:• Overview of the planning system,
planning schemes and the Victorian planning provisions, structure and purpose
• Planning Scheme Amendments, the process, the role for the minister and Planning Panels Victoria
• Planning permits, the process, conditions, delegation, complaint management, compliance, infringements and the role of Victorian Civil and Administrative Tribunal (VCAT)
Learning OutcomeAs a result of completing this program, participants should have:• Understanding of the planning system,
procedures and processes of planning schemes and related legislation, planning panels and reporting frameworks
• Overall knowledge of planning permits, the processes, conditions, delegation, complaint management, compliance, infringements and the role of the Victorian Civil Administrative Tribunal (VCAT)
DurationOne day workshop
Dates and Venues8 December MAV
9 February Mt Alexander Shire Council
3 March Shire of Cardinia
Price$300 (excl. GST) or 330 councillor credit points
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 15
PUBLIC SPEAKING
Program OverviewThis program is designed to help give participants the skills and knowledge to more effectively present and speak publicly.
Workshop Outline:• Presentation skill development• Public speaking skill development• Understanding the audience and
environment• Dealing with question and answer
time• Managing self
Learning OutcomeAs a result of completing this program, participants should be able to:• Research and develop presentations• Management of self – appearance,
body image and nerves• Handling questions and presenter
critique
DurationOne day workshop
Dates and Locations17 February Southern Grampians
Shire Council
31 March MAV
Price$300 (excl. GST) or 330 councillor credit points
16
UNDERSTANDING LOBBYING
Program OverviewThis program is designed to assist councillors and council officers in how to deal with state and federal governments, specifically to provide training in advocacy and lobbying skills to assist in managing productive relationships with state and federal governments.
Workshop Outline:The workshop has been developed for elected members and councils.
The program is divided into two (2) sessions (workshops):
1. Lobbying for councils
2. How to manage pressure groups
Learning OutcomeAs a result of completing this program, participants should be able to:• Develop strategies to deal with state
and federal governments relationships and lobby for the sector objectives and or community
• Develop strategies to deal with pressure groups lobbying and community campaigns aimed at council
DurationOne day workshop
Dates and Locations31 March Greater Shepparton City
Council (TBC)
5 May MAV
Price$300 (excl. GST) or 330 councillor credit points
MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017 17
Program OverviewThe Diploma of Local Government (Elected Members) is a training package developed by the MAV to provide accredited training for elected members. The next intake of the Diploma of Local Government (Elected Members) is expected to launch in August 2017.
The Diploma of Local Government course offers industry-focused, skill-based modules and units, covering topics including councillor foundations, leadership and governance.
Who Should AttendThe Diploma of Local Government (Elected Members) is the highest level of qualification that a councillor can obtain through MAV. It has been designed specifically to meet the skills and knowledge requirements of a councillors role in Victorian Local Government.
DeliveryThe format and structure of the Diploma of Local Government is currently being finalised, the program aims to offer:• Programs delivered across regional
Victoria• Specific programs for individual
councils who wish to conduct their own in-house training
• Recognition of Prior Learning (RPL) for those experienced or returning councillors who are able to demonstrate their knowledge, competencies and skills towards the relevant learning outcomes
• The RPL process means that participants can choose to submit a portfolio of evidence rather than attend the workshops
• An assessment only option is also available for councillors with considerable experience.
Dates and LocationsAdditional details will be available in early 2017
PriceFor more information contact training@mav.asn.au
FOUNDATION SKILLS
Module 1
GOVERNANCE SKILLS
Module 3
LEADERSHIP SKILLS
Module 2
BUSINESS SKILLS
Module 4
DIPLOMA OF LOCAL GOVERNMENT (ELECTED MEMBERS)
18
Program OverviewSwinburne’s Graduate Diploma of Management program, developed in consultation with the Municipal Association of Victoria, offers the opportunity to acquire contemporary management knowledge and skills together with the ability to apply that knowledge in an innovative and creative way to the local government sector.
The Graduate Diploma of Management allows you to develop your management skills and leadership capabilities particularly in the areas of leadership practice, strategy and governance. This program has been designed to build leadership and management capacity to better prepare you to engage and deal with the opportunities and challenges presented in your council, your community and beyond.
The course covers:• Organisational Change Management
Leadership and Strategy• Strategic and Entrepreneurial
Marketing• Accounting Information and Financial
Decision Making• Foresight Leadership• Leadership for Innovation• Business Strategy• Governance and Corporate
Leadership• Organisational Change Management
Leadership and Strategy
Who Should AttendThis program is available to employees and councillors of MAV member councils.
Duration2.5 years part time – including graduate certificate
PriceFor more information contact training@mav.asn.au
INDUSTRY FACILITATED TRAINING
GRADUATE DIPLOMA OF MANAGEMENT SWINBURNE UNIVERSITY
19MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017
Program OverviewThe Company Directors Course is essential for the professional development of anyone who wants to further their directorship skills and knowledge. Participants include executive and non-executive directors, CEOs and senior executives who report to boards. It is recommended that participants have completed the Foundations of Directorship program or have equivalent professional experience before enrolling.
The AICD Company Directors’ Course is endorsed by the MAV, and offers councillors a course to enhance and broaden their skills and abilities in their role as a councillor.
Key learning objectives include:• the role of the board and
the practice of directorship• decision making• director duties and responsibilities• the board’s legal environment• risks and issues for boards• strategy• financial literacy for directors and
driving financial performance• achieving board effectiveness• putting learning into practice
Who Should AttendElected members and senior managers
Dates & Locations20, 21, 26, 27, 28 April 2017
AICD
367 Collins Street
Melbourne
Price$7,134 (excl. GST) including 12 month membership of the AICD
INDUSTRY FACILITATED TRAINING
THE AUSTRALIAN INSTITUTE OF COMPANY DIRECTORS - COMPANY DIRECTORS COURSE
20
INDUSTRY FACILITATED TRAINING
THE AUSTRALIAN INSTITUTE OF COMPANY DIRECTORS - GOVERNANCE ESSENTIALS FOR LOCAL GOVERNMENT
Program OverviewGovernance essentials for local government is a council in-house program offered by the AICD. The program consists of four half-day courses: • The Role of the Council and
Councillor
• Leadership: The Councillor’s Role
• Risk: Issues for Councillors
• Introduction to Financial Statements for Councillors
Who Should AttendSuitable for councillors, mayors and executives who hold positions within local government organisations, and seek to learn more about:• The duties and responsibilities of
boards and directors
• Their governance responsibilities
Dates & LocationsCourse delivered in-house
PriceFor more information, contact training@mav.asn.au
21MAV COUNCILLOR DEVELOPMENT TRAINING GUIDE 2016-2017
COUNCIL IN-HOUSE SESSIONS
LOCAL LEARNING OPPORTUNITIES: COUNCIL IN-HOUSE TRAINING
MAV recognise that our Members are located all over the State and we are constantly thinking of better ways that we can serve your training needs. In addition to offering regional training sessions that are scheduled throughout the year and hosted by MAV, councils and regional groups of councils have the opportunity to host these sessions in-house, incorporating some of their own procedures and guidance into the training content.In-house sessions can accommodate up to 20 people per session, making it a cost effective way to train your Councillors and council staff.
The following courses are all available to be delivered at your council (note additional training courses will be available from July 2017):• The Councillor Code of Conduct• Performing in the Role of a Councillor• Roles and Responsibilities of a
Councillor• Effective Decision Making and
Strategic Planning• Effective Meetings and Meeting
Procedures• Understanding Council Finances• Understanding Lobbying• Public Speaking• Land Use PlanningRunning the session in-house also enables a broad group of councillors and council staff to interact in a way they may never have before. If you are interested in running any of the available training courses as an in-house session please contact training@mav.asn.au
22
REGISTRATION
To RegisterTo register for MAV training and events, visit www.mav.asn.au/events/Pages/upcoming-events.aspx (click on upcoming events and scroll to the relevant information)
About Councillor Credit PointsThe MAV offers members the opportunity to purchase a pool of discounted councillor training credits with their annual MAV subscription.
Councillor Credit Points (CCP) can be redeemed by councillors as payment for designated MAV workshops and events, including the entire MAV councillor training suite. The CCP program saves councils on training fees and simplifies the administration process in gaining approval to attend events and training.
For details regarding your councils Councillor Credit Points, contact your Councillor Support Officer.
Contact UsMAV Training training@mav.asn.au 03 9667 5555
Published by Municipal Association of VictoriaLevel 12, 60 Collins Street, Melbourne VIC 3000
GPO Box 4326, Melbourne 3001Telephone: 03 9667 5555 Facsimile: 03 9667 5550
Email: inquiries@mav.asn.au Website: www.mav.asn.au
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