2019 Annual Report Powerpoint Presentation · Submission Sequencing: Upon submission of the 2019...

AST EDUCATORS CONFERENCETEMPE, ARIZONA

FEBRUARY 8 , 2019

The ARC/STSA 2019 Annual Report for Surgical Technology Programs

ARC/STSA Annual Report – ST

Per Standard IV.B.2. – programs are required to submit an Annual Report (AR) to the ARC/STSA to maintain accreditation in good standing including:

Program goal(s) and learning domains Evaluation systems Outcomes, analysis of outcomes, and an appropriate

action plan based on the analysis [if indicated]

ARC/STSA Annual Report – ST

2019 AR Information Email

Sent the week of April 1, 2019, including:

Annual Report Introduction Letter – includes ARC/STSA-assigned User Name & Password

ARC/ STSA 2019-2019 Schedule of Fees

ARC/STSA Annual Report – ST

Log-In Password The program’s password can be changed, if desired, by

contacting the ARC/STSA at 303-694-9262

New passwords must include at least:8 charactersOne (1) UPPER case letterOne (1) lower case letterOne (1) alpha-numeric character (number)One (1) unique character from the following: # $ % &

Example: ARCjan4% or j%ARC4an

ARC/STSA Annual Report – ST

2019 AR Information – Website

Available on the ARC/STSA website – April 1, 2019, including:

ARC/ STSA Quick Start Guide

2019 Annual Report Instructions

Inactive Status Annual Report Procedure Policy

(www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)

ARC/STSA Annual Report – ST

2019 AR Information – Website

2019 Annual Report Opens – May 1, 2019, including:

E-Report Portal Access (E-Report Login)

(www.arcstsa.org/index.php/educators/educators-surgical-technology/st-reports/)

ARC/STSA Annual Report – ST

2019 AR Assistance Special E-mail address just for AR questions

ARQuestions@arcstsa.org

Phone Assistance

303-694-9262 Please allow three (3) business days for an ARC/STSA

response, depending on email and phone call volume

ARC/STSA 2019 AR – Report Features

Report Features: ARC/STSA-assigned passwords for enhanced report security

Individual pages for each type of program information –personnel, clinical affiliation sites, each category of outcomes

Date ranges at the top of each page to guide data entry –enter data applicable to the date range on each page

ARC/STSA 2019 AR – Report Features (cont.)

Drop-down menus for applicable data fields

Green “save” messages to ensure each page is complete before progressing to the next report page

Red “alert” messages that assist in ensuring that data or the correct type of data is entered into each data field

ARC/STSA 2019 AR – Report Features (cont.)

Features: “Yes/No” radio buttons that answer questions and may also

display or hide additional data fields, depending on the program's response

Page navigation buttons

ARC/STSA 2019 AR – Report Features (cont.)

Features: Calendars for date selection(s), some with applicable date

restrictions, should be used to guide data entry Can navigate to other monthly calendars or years by clicking on the

calendar month/year – accessible months/years will appear in black Dates that appear in gray cannot be selected – not applicable to

the academic year related to that particular page

ARC/STSA 2019 AR – Report Features (cont.)

Tables within the AR report indicating past outcomes data for each specific outcomes threshold

Graphs within the final printed AR report indicating compliance or non-compliance for each specific outcomes threshold – easy visual confirmation of compliance

2018 20162017 2015

Annual Report Year

ARC/STSA 2019 AR – Report Features (cont.)

Easy-to-use design

Multiple areas within select pages of the report to upload documents applicable to that page

Personnel contact type options – only one (1) President, Dean, and PD per program – enter and save PD information FIRST !!

ARC/STSA 2019 AR – Sections

Three (3)“sections” organized by Academic Year [AY]: Current Program Information Section

Data for: August 1, 2018 – July 31, 2019

Program Outcomes Section [Retention and OAE]Data for: August 1, 2017 – July 31, 2018

Graduate Outcomes Section [GP, ES, & GS]Data for: August 1, 2017 – July 31, 2018

ARC/STSA 2019 AR – Sections (cont.)

Current Program Information SectionData for: August 1, 2018 – July 31, 2019, including:

Current Program Information Page

Enhancements Page

Enrollment Information Page

ARC/STSA 2019 AR – Sections (cont.)

Current Program Information SectionData for: August 1, 2018 – July 31, 2019, including:

Administrative Program Information page – information used to contact program and schedule On-Site Evaluation [as applicable]

Note: dates for academic breaks – include dates between 5/1/2019 – 4/30/2020

Please use the calendars for this field to select dates

Include all applicable dates when students are not scheduled for classes – e.g.: school closed every Friday

ARC/STSA 2019 AR – Sections (cont.)

Current Program Information Section (cont.)Data for: August 1, 2018 – July 31, 2019, including:

Assessment and Admissions Information Page Budget Information Page Communities of Interest [PAC] Page Program Personnel Page Clinical Affiliate Sites Page Curriculum Page

ARC/STSA 2019 AR – Sections (cont.)

Program Outcomes SectionData for: August 1, 2017 – July 31, 2018, including:

Program Outcomes Completion Dates Page Program Retention Data Page Outcomes Assessment Examination Results Page

ARC/STSA 2019 AR – Sections (cont.)

Graduate Outcomes SectionData for: August 1, 2017 – July 31, 2018, including:

Graduate Outcomes Completion Dates Page Graduate Placement Outcomes Page Employer Survey Outcomes Page Graduate Survey Outcomes Page

Streamlined and Easy-to-Use Features – 2019 Annual Report

ARC/STSA 2019 AR – Easy-to-Use Feature

Enrollment Page Enrollment cap data is “locked” –

can be changed by the ARC/STSA

Current enrollment data is added by accessing the Enrollment subpage by selecting the “Add New Program Enrollment Anticipated Completion Date” link

Data on the Enrollment Information page will calculate automatically once data is entered on the subpage and saved

ARC/STSA 2019 AR – Streamlined Feature

Plans of Action Plans of Action text fields have been removed from many

pages of the E-Report [enrollment, PAC members, outcomes, etc.]

Programs will now upload a Plan of Action using the ARC/STSA Plan of Action Form

ARC/STSA 2019 AR – Streamlined FeatureProgram Personnel Subpage

Programs should report the following personnel changes on the Annual Report:

Clinical Coordinator Core Instructors Non-Core Instructors (if used to

demonstrate sufficient faculty) Non-Dean Administrators (optional)

New, streamlined ARC/STSA attestation forms are available for reporting changes to:

Clinical Coordinator Core Instructor

ARC/STSA 2019 AR – Streamlined Feature

Clinical Affiliate Site page Programs no longer upload new

or changed clinical affiliation agreements!

Programs no longer upload ARC/STSA Clinical Affiliation Site Reporting Forms

Programs reporting new clinical affiliates should upload ARC/STSA Clinical Affiliate Attestation Forms for only the new affiliate

ARC/STSA 2019 AR – Easy-to-Use Feature

Outcomes Results Page

Programs must enter data on each outcomes subpage by selecting the “Edit” link on each page to access the subpage to enter data for this table

If data is not entered, the outcomes page will not save!!!

ARC/STSA 2019 AR – Easy-to-Use Feature

Outcomes Assessment Examination Results Page

The “CST” radio button should be pre-selected

The “Newly Accredited Program” radio button is only for use by programs required to administer the NBSTSA “Comprehensive (Secure) CST Practice Examination [CSCSTPE Examination]

ARC/STSA 2019 AR – Easy-to-Use Feature

Submission Sequencing: Upon submission of the 2019 Annual Report:

You will see a green submission message The “Validate Report” and “Submit Report” buttons will become

gray and non-functional A report submission confirmation email will be sent to the PD email

address indicated in the report Text within the report will be gray and will not be able to be edited

Program Outcomes Thresholds

2019 AR SUBMISSION

ARC/STSA Outcomes Thresholds

Outcomes Reporting The ARC/STSA Outcomes Tracking Tool [OTT]

All of your outcomes data on one spreadsheet! Organize the data by completion cohort date Instructions for use and a completed tool are available online

ARC/STSA Outcomes Thresholds

ARC/STSA Outcomes Tracking Tool [OTT]

ARC/STSA Outcomes Thresholds

Retention – 60% (AY 8/1/2017 – 7/31/2018) Track by anticipated graduating cohort – actual graduation (i.e.,

completion date)

Original new students admitted + re-entry/transfer students = total students enrolled

Select the “Edit” link to access the subpage to enter data for this table

Percentages will calculate automatically once data is entered

ARC/STSA Outcomes Thresholds

Outcomes Assessment Examination (OAE) Thresholds CST Examination – 100% participation rate; 70% pass rate Only

calculate for actual graduates from cohort (8/1/2017 – 7/31/2018)

CSCSTPE Examination* – 100% participation rate for applicant programs only

Ensure the CST Examination radio button is selected unless the program is completing their first Annual Report

Select the “Edit” link to access the subpage to enter data for this table

ARC/STSA Outcomes Thresholds

The change in Standard V.A.4. requires publication of the OAE pass rate. This is a new section to the AnnualReport. The program must list where the OAE exam results are published.

Note: If “Other” is selected, the publication is listed in the text box.

ARC/STSA Outcomes Thresholds (cont.)

Graduate Placement (GP) – 80% (8/1/2017 – 7/31/2018) Placed in the field or related field* or active military

[*Placement in a related field requires use of knowledge and skills acquired via the curriculum offered in the surgical technology program – i.e. Central Sterile Supply Tech]

Placed in both field/related field/active military and continuing education

Continuing education Select the “Edit” link to access the subpage to enter data for this

table

ARC/STSA Outcomes Thresholds (cont.)

Employer Survey (ES) (8/1/2017 – 7/31/2018) Use of standardized ARC/STSA survey form Administered anytime post-employment 50% return rate; 70% satisfaction rate

(satisfaction = 7 of 10 areas rated ‘3’ or higher)

Graduate Survey (GS) (8/1/2017 – 7/31/2018) Use of standardized ARC/STSA survey form Administered anytime post-graduation 50% return rate; 70% satisfaction rate

(satisfaction = 7 of 10 areas rated ‘3’ or higher)

ARC/STSA Outcomes Thresholds (cont.)

Outcomes Data, Analysis, and Plan of Action Sections For reporting academic year [AY] information & outcomes analysis

Analysis text field

Plan of Action document upload link

ARC/STSA Outcomes Thresholds (cont.)

For reporting outcomes trending analysis and Plans of Action

Outcomes Data, Analysis and Plan of Action Sections

ARC/STSA Outcomes Thresholds (cont.)

AY and Trends Analyses A narrative that provides a comprehensive, detailed summary

of outcomes data Compile and summarize data for multiple-cohort programs Compare data to ARC/STSA threshold(s)

Types: AY: statistical analysis of data for each outcome for the AY =

August 1 – July 31 (i.e.: Retention: 8/1/2017 – 7/31/2018) Trends: statistical analysis of data for the 3-5 most recent

years Reporting “same as last year” or “no change” is not a

sufficient analysis

ARC/STSA Outcomes Thresholds (cont.)

Plan of Action (POA) Developed and implemented by program when not

demonstrating compliance by meeting a threshold Developed and submitted using the ARC/STSA Plan of Action

Form Comprehensive – addresses all

aspects of the outcome and indicates potential to raise outcome to threshold(s)

Detailed – what, when, how, who, reassessment timeline, etc.

Measureable – implementation timelines, criteria and timeline to assess success

2019 AR SUBMISSION

Report Validation and Submission

Report Validation

Validation is an easy-to-use report feature Ensures the report is complete and ready for printing, review,

and submission

Ensures that you have completed required data and attached required documentation before submitting the report

Report Validation

If you receive a “Validation Errors ” message, selecting the “fix” link next to the message will take you directly to the specific report page where the problem is located and can be addressed

Viewing and Printing the Report

You can view/print the report before submitting it

The first time you view the report, it can take 5 minutes or longer for the report to appear in a separate pop-up window

Ensure all pop-up blockers have been disabled within your browser before working in the E-Report

Viewing and Printing the Report

The formatting of the E-Report, before exporting it to a PDF document may appear “strange” in places

Exported PDF version will automatically format correctly

See 2019 AR Instructions for directions on how to export the report to a PDF document – you can then save or print the report

Submitting the Report

Exporting the report to a PDF format does notsubmit the report

On the Final Submission Page, select “Submit Report”; then select “OK”

Submitting the Report

When you submit the report: You will see a green submission message

The “Validate Report” and “Submit Report” buttons will become grayand non-functional

A report submission confirmation email will be sent to the PD email address indicated in the report

Text within the report will be gray and will not be able to be edited

Annual Report – Review and Verification

Annual Reports are reviewed by the ARC/STSA staff If information is unclear or does not appear accurate, the

program director is contacted and supplemental clarification or revised AR submission will be requested

Annual Reports are verified during formal program review Program Review Report (PRR) Random On-Site Evaluation Comprehensive/Consultative On-Site Evaluation

Inaccurate ARs = noncompliance with the Standards

Setting the Standards Since 1972

Q & A

Thank you for your participation!