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26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
1
STUDENT CAREERDEVELOPMENT ACTIVITIES
(SCDA)
Presentation to IEEE All India Students Congress
AISC 2002
Trivandrum
July 26, 2002
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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STUDENT CAREERDEVELOPMENT ACTIVITIES
(SCDA)
ADAPTED FROM THE PRESENTATION ON
PROFESSIONAL AWARENESS ACTIVITIESBY
LOUIS A. LOVAS (1998)IEEE-USA - Student Professional Awareness Committee
andRAB/SAC Student Professional Awareness Activities Subcommittee
http://www.ieeeusa.org/committees/SPAC/files/scda.ppt
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SCDA OBJECTIVES
Increase Student Focus On Non-Technical Aspects Of Engineering Prior To Entering The “Real World”
Engage Students In Non-Technical Aspects During Organization Of Conferences
Encourage Gaining And Maintaining IEEE Membership
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SCDA TOPICS
CareerGrowth
Working
Self ManagementThe Engineer &
Public PolicyRole of the
Professional Society
Professional Ethics& Societal Responsibilities
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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SCDA STUDENT BENEFITS
Develop Skills In Team Building Project Management Marketing/Sales Finance Communications
Build Self-ConfidenceConnect With Industry
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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STUDENT PROFESSIONAL AWARENESS CONFERENCES
(S-PAC)
Visit Web Page At
http://www.ieeeusa.organd proceed to
“Careers and Education”
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Professional Awareness….
the the secondsecond mile……mile……
WHO IS A PROFESSIONAL ?
A person who espouses and adheres to
certain fundamental values in relationto knowledge, its applications and thecontext and process of generation and application of knowledge.
(Dr V Kurien - Speech at ASCI, Hyderabad)
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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Professional Awareness….
the the secondsecond mile……mile……
WHO IS A PROFESSIONAL ?
There are five characteristicsof the professional’s role in the management of change : the ethic ofMastering one’s subject, a focus on other’s needs, anInternalization of the exterior world one serves,constructive iconoclasm towards one’s bureaucracy –and clarity of mind about the many seemingly smallelementswhich make up great endeavours.
(Dr VKurien - Speech at ASCI, Hyderabad)
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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Professional Awareness….
the the secondsecond mile……mile……
A profession, sociologists have suggested,is an occupation
that regulates through systematic, required training and collegial discipline,
that has a base in technical, specialized knowledge;
and that has a service rather than a profitorientation, enshrined in its code of ethics
Paul Starr, 1982 “The social transformation of American Medicine”
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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Professional Awareness….
the the secondsecond mile……mile……
Professional Codes of Ethics cover : Professional Honesty
Adherence to confidentiality agreements
Data privacy
Handling of human subjects
Impartiality in data analysis and professional consulting
Professional accountability
Professional development and competency
Resolution of conflicts of interest
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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WHAT IS AN S-PAC?
Structured Conference Planned And Run By Students
Presentations Of Non-Technical Career Issues By Highly Qualified Volunteer Speakers
Conference Funded By Many Sources (IEEE, School, Industry)
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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S-PAC PLANNING STEPS
1. Get Connected!2. Begin Planning3. Select Speakers4. Budget S-PAC5. Publicize And Sell Tickets6. Prepare For S-PAC Day7. Submit S-PAC Final Form
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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GET CONNECTED!
• R7 - R10 Loren Lacy• R7 - R10 Loren Lacy
• R7 - Canada• R7 - Canada
• R8 - Europe & Africa• R8 - Europe & Africa
• R10 - Asia• R10 - Asia
• R9 - Central America & South America
• R9 - Central America & South America
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BEGIN PLANNING
Organize S-PAC Planning Committee
Select Date/AgendaIdentify LocationRefer To Time-Line on S-PAC Web Page
S-PACDay
1998
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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SELECT SPEAKERS
Use S-PAC Web Page To Select Speakers/TopicsContact S-PAC Coordinator
To Discuss And Approve Speakers/Topics
Invite SpeakersIdentify Audio/Visual
Requirements For Speakers
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BUDGET FOR S-PAC
Download Budget Planning Worksheet From S-PAC Web Page
Submit Worksheet With Expected Attendance, Expenses, And Income
Receive Approval From RAB/SAC/SPAA Chair
Institute of Electrical and Electronics EngineersStudent Professional Awareness Conference ( S-PAC )
Budget Planning Worksheet
NOTE: Only make entries in cells highlighted in yellow: All other entries are calculated automatically.
School Name
S-PAC Date
S-PAC Chair Other Committee Chairs
Name
Address
Finance
Tel
FAX
Publicity
Alternate Contact
Name
Address
Facilities
Tel
FAX
Branch Counselor Program
Name
Tel
Department Chair
Name Ticket Sales
Tel
Has your speaker program been approved by your S-PAC Coordinator?
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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S-PAC FUNDING SOURCES
S-PACFunding
- RAB- PACE- Sections
Industry
School
- Branch- Department- Faculty- University- Student Gov’t
Ticket Sales
IEEE
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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PUBLICIZE & SELL TICKETS
Advertise - Bulletin Boards, Computer Accounts, And School Newspapers To Maximize Exposure
Request Faculty To Announce Event And To Attend
Invite Students From Other Organizations, Departments, And Colleges
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PUBLICIZE & SELL TICKETS
Post Advertisements Three Weeks Before Conference
Make Classroom Announcements One Week Before Conference
Use Word-Of-Mouth, Tell Your FriendsSell Tickets Starting One Week Before
Conference
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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S-PAC DAY
Check Logistics (Food, Location Setup, Picking Up Speakers, etc.)
Check Meeting AssignmentsEnjoy The ConferenceCollect Feedback Forms
Have Fun!
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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SUBMIT S-PAC FINAL FORM
Download And Complete S-PAC Final Form From S-PAC Web Page
Submit With Speaker Evaluation Forms To Receive IEEE Subsidy
Reflect On S-PAC Results - What Went Right Or Wrong
Provide Information To Help IEEE Maintain Quality Of S-PACs
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A WORD ON FUND RAISING
Operating money – continual expenses
Seed money – an advance for an event
Subsidy money – to reduce the cost for members
Capital money – to purchase major items for long term use
In attempting to raise funding…………. Begin with brainstorming Be aware of college/Univ fund raising constraints Preserve the image of engineering
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EXAMPLE OF S-PAC
Organising a Book Review & Presentation in your college
of an excellent work on general management from the
Gallup Organisation
“First Break All The Rules”by Buckingham & Coffman
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULESMarcus Buckingham & Curt Coffman
The Gallup Organisation
What the world’s Greatest Managersdo differently
Simon & Schuster, 1999
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
First, Break All the Rules will alter your ideas about management style, the importance of the hiring process, and the weight one should place on employee morale to assure business success. The bottom line is that hiring the best managerial talent, viz., those in turn who will hire and motivate the best workforce, is the key to successful universities, businesses, and industries. As corporations blindly continue to downsize and merge to focus primarily on process improvement and lose sight of the importance of supervisors and managers, companies cannot be profitable or productive.
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
A practical, no-nonsense book that incorporates the results of extensive survey research with case studies and anecdotes from the participants in the surveys. This adds a human dimension to what could have otherwise been a dry, statistical tome.
The information presented is easily accessible, the language is free of jargon, and the analogies used—from mountain climbing to coaching to tough love—are sure to resonate with all readers.
This book would be useful for everyone who is concerned about having a high-performing organization and anyone who has hiring authority or is involved in human resources.
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
These are 12 simple questions on employee morale that predict company productivity, profitability, customer satisfaction, and employee turnover. The manager, who is the key, makes the connection between morale and business performance. To do this, the best managers "break all the rules."
What are these "magic" questions that can measure the elements necessary in the workplace to attract, focus, and keep the most talented employees, elements that separate productive departments from unproductive departments and profitable companies from unprofitable ones?
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
1. Do I know what is expected of me at work?
2. Do I have the materials and equipment I need to do my work right?
3. At work, do I have the opportunity to do what I do best every day?
4. In the last seven days, have I received recognition or praise for doing good work?
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
5. Does my supervisor, or someone at work, seem to care about me as a person?
6. Is there someone at work who encourages my development?
7. At work, do my opinions seem to count?
8. Does the mission/purpose of my company make me feel my job is important?
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
9. Are my co-workers committed to doing
quality work?
10. Do I have a best friend at work?
11. In the last six months, has someone at work talked to me about my progress?
12. This last year, have I had opportunities at work to learn and grow?
(Q 1 - 6 considered more significant by authors)
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
INSIGHTS DERIVED FROM MANAGERS
SURVEYED BY GALLUP
- People don't change that much.
- Don't waste time trying to put in what
was left out.
- Try to draw out what was left in
- That is hard enough.
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
The role of the manager is that of a CATALYST :
SELECT SET EXPECTATIONSMOTIVATE DEVELOP
These roles result in the need to select for talent, to define the right outcomes, to focuson strengths, and to help employees find theright fit.
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
The "Four Keys" of great managers are:
1. Select for talent...not simply experiences, intelligence, or determination.
2. Define the right outcomes...not the right steps.
3. Focus on strengths...not on weaknesses.
4. Help employees find the right fit...not simply the next rung on the ladder.
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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EXAMPLE OF S-PAC
Anthony Lobo
FIRST, BREAK ALL THE RULES Marcus Buckingham & Curt Coffman
other NUGGETS ON THE WAY UP…..
The authors make an interesting distinction between
“...productive employees and ROAD warriors, the army’s pithy phrase for those sleepy folk who are happy to “retire on active duty”.
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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STUDENT PROFESSIONAL AWARENESS VENTURES
(S-PAVe)
Visit Web Page Athttp://www.ieeeusa.org
and proceed to“Careers and Education”
26-Jul-2002 AISC 2002 SCDA Overview Anthony Lobo IEEE Bombay Section
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WHAT IS AN S-PAVe?
Projects/Activities Conceived By IEEE Student Branches To Develop Awareness Of Engineering Professionalism
Activities Based On SCDA Topics“Free-Flowing Format” Enables Students To Be Creative
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S-PAVe PROGRAM GOALS
Develop Activities/Materials To Enhance Professional Awareness And provide Service To Members
Enable Student Branches To Gain Experience In Project Conception, Planning, And Organization
Increase Student Membership (Freshmen, Sophomores, Juniors)
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S-PAVe FORMATS
Activities Not Duplicating S-PACSuggested Formats:
- Service - Video- Workshop - Simulation- Resource Materials
Can Span Days, Weeks, Or Months, Within One Semester
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S-PAVe EXAMPLES
Make A Video Tape Depicting Ethical Dilemmas
Develop An In-House Training Program That Instructs Students On How To Run A Meeting
Arrange For Mock Interviews
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S-PAVe EXAMPLES
Establish A Resume Evaluation Service
Create A Computer Package to Give Basic Ideas On Starting A Company
Develop A Financial Planning Or Communications Workshop
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S-PAVe SERVICE EXAMPLES
Keys to Success Know Your Market
ResumeWritingService Working with pre-teen
kids on weekends toshow role of engineers insociety
Information or Assistanceto Student Branch Members
Service to Non-Engineering Public
Make It Affordable
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S-PAVe WORKSHOP EXAMPLES
Keys to SuccessPlanning - Coordinate LogisticsEffective Workshop Leader/FacilitatorsContact With S-PAC Coordinator
• Taught by Workshop Leader with help of Facilitators• Participants break into small groups and do exercises• Groups work under direction of Facilitators
How tohandle ajob interview
How to runa meeting
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S-PAVe VIDEO TOPICS
Develop A Skill Or Expertise Ethical Dilemmas Oral Presentations Job Stress And How To Handle It
Provide To IEEE Members, Students, Or Public At Large
Use Creativity To Select Topic, Audience, Players, And Script
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S-PAVe SIMULATIONS
A Professional Awareness Skill Is Acquired By “Playing In It”
Usually Part Of A Workshop
Mock Interviews
Engineeras expert witness in courtroom
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S-PAVe RESOURCE MATERIALS
Produce Handouts For AudienceDescribe Professional Awareness Skill Or Idea (Written Materials Or Software Package)
Select Audience And Use Accurate Information Sources
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S-PAVe PLANNING STEPS
1. Get Connected!2. Select Activity Of Highest Interest By Student Members3. Discuss With SPAC Coordinator4. Submit Proposal To IEEE5. Conduct S-PAVe Activity6. Submit S-PAVe Final Report
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S-PAVe PROPOSAL
Venture Description/MilestonesVenture Support Letters From University, Department, And/Or Industry
Venture Budget, Including Local Financial Support
Examples of S-PAVe Proposals Are On TheS-PAC Web Page
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PROPOSAL SUBMISSION AND REVIEW PROCESS
Submit Completed Proposal To IEEEProposal Funding Based On:
Activity Goals To Be Met Likelihood Of Success In Meeting Goals Originality Available Funding
Receive Results Within 2 Weeks
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S-PAVe BUDGET
Itemize Income Sources/ExpendituresRAB Base Funds - Up To US$200Additional RAB Matching Funds - One
Dollar Of S-PAVe Funds For Every Dollar Committed From Other Sources (IEEE Section, University, Industry)
Maximum RAB Funding is US$500
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S-PAVe FINAL REPORT
Final Report Form Similar To S-PAC Review Form, But More Extensive (Download From S-PAC Web Page)
Results Of S-PAVe Documented And Submitted To IEEE Just Like Report Submitted In The “Real World”
Report Helps IEEE Evaluate S-PAVes For Future Ventures
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EXAMPLE OF S-PAVe
Presentation & Discussion
On
The Art of
Facing an Interview
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
INTERVIEWSINTERVIEWS -- A concept of mutualityA concept of mutuality
Face to face meeting to assess qualities Face to face meeting to assess qualities
of candidate for employment, admission of candidate for employment, admission
The Interview is also a means to obtain The Interview is also a means to obtain statement/opinion statement/opinion (Journalism)(Journalism)
Questions asked generally relate to Questions asked generally relate to objectiveobjective of Interviewof Interview
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
KNOW THE INTERVIEW PROCESSKNOW THE INTERVIEW PROCESS
Evaluation of personal skills Evaluation of personal skills Willingness to learnWillingness to learn
MotivationMotivation
CommunicationCommunication
AttitudeAttitude
ConfidenceConfidence
Technical ExpertiseTechnical Expertise
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
A GOOD BIODATA or CV IS THE KEYA GOOD BIODATA or CV IS THE KEY
Reflects personality / Basis for interviewReflects personality / Basis for interview
Name, Date of birth, Address, Academics, Name, Date of birth, Address, Academics, Work Experience, Extra Curricular Work Experience, Extra Curricular activities, References, Photo, Signature.activities, References, Photo, Signature.
Bad CV : Illegible handwriting, incomplete Bad CV : Illegible handwriting, incomplete information, absence of address/signature, information, absence of address/signature, too lengthy, spelling mistakes !too lengthy, spelling mistakes !
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
PREPARING FOR THE INTERVIEWPREPARING FOR THE INTERVIEW
Know the Know the organisation organisation -- Products/services, Products/services, Philosophy, Performance, PlansPhilosophy, Performance, Plans
Know yourself Know yourself -- Skills, TraitsSkills, Traits Know your job history Know your job history -- Past achievementsPast achievements Know the questionsKnow the questions Prepare your own questionsPrepare your own questions Get the big pictureGet the big picture
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
ANTICIPATE QUESTIONS AT AN INTERVIEWANTICIPATE QUESTIONS AT AN INTERVIEWTry to answer all questions as best you canTry to answer all questions as best you can
Tell us about yourself Tell us about yourself -- your strengthsyour strengths What made you interested in our What made you interested in our organisationorganisation Why should we hire you over othersWhy should we hire you over others What is your major weaknessWhat is your major weakness Where do you see yourself in 5 yearsWhere do you see yourself in 5 years What salary do you expectWhat salary do you expect Do you have any questionsDo you have any questions
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
MORE QUESTIONS …...MORE QUESTIONS …...
Does it matter if your boss is a woman / manDoes it matter if your boss is a woman / man Who do you admire most, and whyWho do you admire most, and why
for College Hires : : TELL ME ABOUT YOUR PROJECT TELL ME ABOUT YOUR PROJECT CHOICE, COMPLETION, YOUR CHOICE, COMPLETION, YOUR ROLE ROLE Be prepared for sketches & solving problems on paper
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
Preparing yourself for the job interviewPreparing yourself for the job interview
Arrive punctually to start withArrive punctually to start with
Greeting : 10 seconds that sets the stageGreeting : 10 seconds that sets the stage Posture, eye contact, smile, handshakePosture, eye contact, smile, handshake Answer questions fullyAnswer questions fully Every question is an opportunityEvery question is an opportunity Identify 3 main things they should know in Identify 3 main things they should know in
order to hire you. Highlight them….order to hire you. Highlight them….
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
Your STRATEGY when at an interview Your STRATEGY when at an interview Relax. Listen attentively. Express interest.Relax. Listen attentively. Express interest. Let the interviewer set the paceLet the interviewer set the pace Express focussed goals Express focussed goals -- this will impressthis will impress Be specific and qualified in answeringBe specific and qualified in answering Be natural, pleasing and politeBe natural, pleasing and polite Have a pleasing manner of speech. Be Have a pleasing manner of speech. Be
prompt not hasty; quick not aggressive; civil prompt not hasty; quick not aggressive; civil but not cringingbut not cringing
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EXAMPLE OF S-PAVe
TAKING AN INTERVIEWTAKING AN INTERVIEW IN YOUR STRIDEIN YOUR STRIDE
In closing make it your plan to know the In closing make it your plan to know the
time line and to contact the interviewer time line and to contact the interviewer
again. again.
Assertive follow upAssertive follow up
Don’t hesitate to go for as many interviews Don’t hesitate to go for as many interviews
as possible and to prepare fully for them.as possible and to prepare fully for them.
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FOR MORE INFORMATION…Regions 7 - 10
Ms. Laura DurrettIEEE Student Services ManagerIEEE Services CenterRegional Activities Department445 Hoes Lanes/P.O. Box 1331Piscataway, NJ 08855-1331tel: 1-908-562-5523fax: 1-908-463-3657e-mail: l.durrett@ieee.org
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