Action Plan Skills Building: Module 1 Getting Started: Preparatory Tasks and Considerations January...

Action Plan Skills Building:Action Plan Skills Building:Module 1Module 1

Getting Started: Preparatory Tasks Getting Started: Preparatory Tasks and Considerationsand Considerations

January 2013

2

Module 3: Planning the

Details

Module 4: Implementing and

Evaluating

Module 1: Getting Started

Module 2: Defining Purpose

and Scope

Action Plan Skills Building Workshop

3Learning Objectives

Consider early organisational issues that might take place before developing an action plan

Appreciate benefit of involving stakeholders and outlining clear terms of reference

Outline

Early considerations

Identifying and involving stakeholders within government

Identifying and involving stakeholders outside of government

Establishing an AP development working group

Preparing draft terms of reference, workplan, and budget

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Early Considerations

Prioritise topics or issues to ensure manageable number of APs

Mainstreaming chemicals management activities

Think about possible funders for AP implementation and consider likely or realistic implementation budget

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Ministries of:

• Agriculture

• Environment

• Finance

• Foreign Affairs

• Health

• Industry

• Justice or Legal Affairs

• Labour

• Planning

• Science and Technology

• Trade

• Transport

Other bodies:

• Department of Statistics

• Customs Authorities

• Government Publications Office

• Local Authorities

Some Possible Stakeholders within Government 6

Identifying and Involving Stakeholders Outside of Government

Leads to better decisions

Fosters acceptance of decisions

Promotes accountability and credibility

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Some Possible Stakeholders Outside of Government

Retailers/distributors

Industrial associations &

industrial enterprises

Action Plan Development

Public interest groups(e.g. environment /

health NGOs)

Public health professionals

Women’s organisations

and indigenous groups

Communities

Agricultural sector

Workers and workers’ unions

Research institutes/ academia

Individual citizens

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Stakeholder Analysis

Who might be affected by the AP?

What are their interests and positions?

Who has information, expertise, or new points of view that might be helpful?

Who has expressed interest in being involved in similar initiatives/efforts before?

Might some stakeholders obstruct decision-making or frustrate implementation? If so, how can this be prevented?

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Stakeholder analysis (cont)Who?

Stakeholder Name

What? and Why?

Stakeholder Interests, Position, Official Mandate, Reasons for Inclusion

How?

Possible Role

Ministry of Agriculture

- Management & control of banned & legal pesticides

- Elimination of import & use of POPs pesticides

- Ministry responsible for pesticides use

- Key role in coordination, monitoring, education, etc.

University - Research in human health and environmental impacts of chemicals- Good laboratory capacity

- Key role in research

Stakeholder Analysis: Example

Key Principles for Stakeholder Involvement

Comprehensive participation

Transparency

Clear roles & responsibilities

Stakeholder education

Adequate funding

Understandable & timely information

Two-way communication

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Establishing an AP development Working Group

Participants might be based on stakeholder analysis (from within and outside government)

Meet early and develop (or approve):

Terms of reference

Workplan

Budget

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Sample Terms of Reference

1. Brief introduction and background

2. Objectives of AP working group

3. Organisational structure

4. Responsibilities of AP working group members

5. Operating procedures

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Workplan

Sequence of events and timelines for the AP development process

e.g. when meetings will take place, when the situation analysis will be prepared

Expected outputs

e.g. defined goal and objectives, a completed GANTT chart

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Workplan: Partial Example 15

NB: Overlap among activities and tasks is possible

Activities/Tasks Primary responsibility (person/institution)

1 2 3 4 5 6

1. Prepare situation analysis

1.1 Designate secretariat for situation analysis

Working group chair

1.2 Identify responsibilities of each contributor

Working group secretariat

1.3 Each contributor completes first draft of input materials

Persons x,y,z

1.4 Secretariat assembles material and distributes draft to working group

Working group secretariat

Budget

Detailed estimate of cost of various components of AP development workplan

AP development typically require modest resources

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Budget: Example 17

Category of Expenditure

Amount (US$)

1. Communication (e.g. telephone, fax, postage) 2. Printing / photocopy 3. Travel (within country) 4. National / regional consultant 5. Secretariat support 6. Meeting expenses (e.g. facilities, refreshments,

interpreters)

7. Materials (e.g. books, references, software) 8. Miscellaneous

TOTAL:

Summary

Early considerations

Identifying and involving stakeholders within government

Identifying and involving stakeholders outside of government

Establishing an AP development working group and preparing draft terms of reference, workplan, and budget for developing the AP

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Thank youThank youChemicals and Waste Management

ProgrammeUnited Nations Institute for Training

and Research (UNITAR)Palais des Nations1211 Geneva 10

Tel: +41 22 917 1234Fax: +41 22 917 8047Email: cwm@unitar.org