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FA R12 System Test Scripts
Test # Fixed Assets Test Name Tester
1 Create Manual Addition - Assets not sourced from AP, with all details
2 Asset Addition - Quick
3 Create CIP Shell
4 Prepare Mass Additions via AP
5 Prepare Mass Additions via ADI
6 Post Mass Additions
7 Merge Mass Additions
8 Split Mass Additions
9 Add To/ Adjust Mass Additions Assets
10 Delete Mass Additions
11 Change Cost of an Asset
12 Change an Assets Depreciation Method
13 Capitalization of a CPI Asset when put in Service
14 Run Depreciation without closing the period
15 Manually Adjust a CIP Asset
16 Reclassify an Asset
17 Transfer Asset costs
18 Run Depreciation and Close the Period
19 Run Periodic Mass Copy
20 Retire an Asset
21 Reinstate and Asset
22 Run Mass Additions
23 Run Standard Fixed Asset Report
24 Maintain Calendars
25 Group Assets
26 Record the Fixed Assets Physical Inventory
27 Run a Mass Change
28 Run a Mass Classification
29 Run a Mass Transfer
30 Reassign an Asset
31 Copy an Initial Corporate Book to a Tax Book
32 Perform a Financial Inquiry
33 View an Assets Transaction History
34 Mass Retirements
35 Run the Create Accounting Process
36 Run a Cost Summary Report
37 Inquire on FA Account Balances
38 Undo a Mass Addition Split
39 Run Depreciation Projection
40 Reverse Capitalization
41 Define Production Depreciation Method
42 Assign Production Depreciation
43 Enter Production Units for the Asset
44 Define Cash Generation Units
45 Assign Cash Generating Units
46 Upload Impairments
47 Update Impairments
48 Delete Impairments
49 Post Impairments
50 Rollback Impairments
51
52
53
54
55
Test Status Pass/Fail
Notes
Step Action
1 Click the Additions button
2 In the ASSET NUMBER field, the system assigns the next sequential number automatically
3 Enter a brief description of the asset in the DESCRIPTION field.
4 Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is
used by the physical inventory process.
5 Click on the CATEGORY field's List of Values icon
6 Click on the MAJOR CATEGORY field's List of Values icon.
7 Double click the correct value
8 Click on the MINOR CATEGORY field's List of Values icon.
9 Double click the correct value
10 Click the OK button
11 Type in a value in the SERIAL NUMBER field
12 Click on the ASSET KEY field's List of Values icon.
13 Click the Project Number List of Values button
14 In the Find field enter partial value%
15 Double click the correct value
16 Click the Task Number List of Values button
17 Double click the correct value
18 Click the OK button
19 Click the drop down list of the Asset Type field and select and Asset Type
20 Ownership
21 Bought:
22 Click the Continue button
23 Click on the BOOK field's List of Values icon. The field will autopopulate
24 Type in COST
25 Enter a DATE IN SERVICE
26 Click the Continue button
27 In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and
tab
28 Enter Unit Change
29 Click on the EXPENSE ACCOUNT field's List of Values icon.
30 Click on the DEPARTMENT field's List of Values icon
31 Double click the correct value
32 Click the OK button
33 Click on the LOCATION field's List of Values icon.
34 Double click the correct value
35 Click the OK button
36 Click on DONE to save the asset to the system.
37 A message displays the asset number.
Click on OK.
38 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Create Manual Addition - Assets not sourced from AP, with all details
Navigation Path Input Data Actual Result
N>Assets>Asset Workbench
Create Manual Addition - Assets not sourced from AP, with all details
Content Page linkCreate Manual Addition - Assets not sourced from AP, with all details
Step Action
1 Click the Quick Additions button
2 In the ASSET NUMBER field, the system assigns the next sequential number automatically
3 Enter a brief description of the asset in the DESCRIPTION field.
4 Type in a unique tag number placed on this asset in the TAG NUMBER field. This tag is used
by the physical inventory process.
5 Click on the CATEGORY field's List of Values icon
6 Click on the MAJOR CATEGORY field's List of Values icon.
7 Double click the correct value
8 Click on the MINOR CATEGORY field's List of Values icon.
9 Double click the correct value
10 Click the OK button
11 Type in a value in the SERIAL NUMBER field
12 Click on the ASSET KEY field's List of Values icon.
13 Click the Project Number List of Values button
14 In the Find field enter partial value%
15 Double click the correct value
16 Click the Task Number List of Values button
17 Double click the correct value
18 Click the OK button
19 Click the drop down list of the Asset Type field and select and Asset Type
20 Click on the BOOK field's List of Values icon. The field will autopopulate
21 Type in a COST
22 Enter a DATE IN SERVICE
23In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab
24 Click on the EXPENSE ACCOUNT field's List of Values icon.
25 Click on the DEPARTMENT field's List of Values icon
26 Double click the correct value
27 Click the OK button
28 Click on the LOCATION field's List of Values icon.
29 Double click the correct value
30 Click the OK button
31 Click on DONE to save the asset to the system.
32 A message displays the asset number.
Click on OK.
33 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Asset Addition - Quick
Navigation Path Input Data Actual Result
N>Assets>Asset Workbench
Asset Addition - Quick
Content Page link
Step Action
1 Click the Additions button
2 In the ASSET NUMBER field, the system assigns the next sequential number
automatically
3 Enter a brief description of the asset in the DESCRIPTION field.
4 Type in a unique tag number placed on this asset in the TAG NUMBER field.
This tag is used by the physical inventory process.
5 Click on the CATEGORY field's List of Values icon
6 Click on the MAJOR CATEGORY field's List of Values icon.
7 Double click the correct value
8 Click on the MINOR CATEGORY field's List of Values icon.
9 Double click the correct value
10 Click the OK button
11 Type in a value in the SERIAL NUMBER field
12 Click on the ASSET KEY field's List of Values icon.
13 Click the Project Number List of Values button
14 In the Find field enter partial value%
15 Double click the correct value
16 Click the Task Number List of Values button
17 Double click the correct value
18 Click the OK button
19Click the drop down list of the Asset Type field and select and Asset Type
20 Ownership
21 Bought:
22 Click the Continue button
23 Click on the BOOK field's List of Values icon. The field will autopopulate
24 Type in COST
25 Enter a DATE IN SERVICE
26 Click the Continue button
27 In the EMPLOYEE NAME field enter the first characters of the Employee Last
Name and tab
28 Enter Unit Change
29 Click on the EXPENSE ACCOUNT field's List of Values icon.
30 Click on the DEPARTMENT field's List of Values icon
31 Double click the correct value
32 Click the OK button
33 Click on the LOCATION field's List of Values icon.
34 Double click the correct value
35 Click the OK button
36 Click on DONE to save the asset to the system.
37 A message displays the asset number.
Click on OK.
38 Click on the CLOSE FORM icon to close all open windows and return to the
Navigator.
Create CIP Shell
Navigation Path Input Data
N>Assets>Asset Workbench
Create CIP Shell
Content Page link
Actual Result
Create CIP Shell
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double Click the correct entry
3 Click on the QUEUE field's List of Values icon.
4 Double Click on NEW
5 Click on FIND to query the mass additions.
6 Select the appropriate mass addition by clicking once in the record line
Click the correct record
7 Click the Open Button
8 Click on the CATEGORY field's List of Values icon
9 Click on the MAJOR CATEGORY field's List of Values icon.
10 Double click the correct value
11 Click on the MINOR CATEGORY field's List of Values icon.
12 Double click the correct value
13 Click the OK button
14 In the EMPLOYEE NAME field enter the first characters of the Employee Last Name and tab
15 Click on the EXPENSE ACCOUNT field's List of Values icon.
16 Click on the DEPARTMENT field's List of Values icon
17 Double click the correct value
18 Click the OK button
19 Click on the LOCATION field's List of Values icon.
20 Double click the correct value
21 Click the OK button
22 Click on the Asset Details tab.
23 Click on the ASSET KEY field's List of Values icon.
24 Click the Project Number List of Values button
25 In the Find field enter partial value%
26 Double click the correct value
27 Click the Task Number List of Values button
28 Double click the correct value
29 Click the OK button
30 Click in the IN USE checkbox to select it.
31 Click on the OWNERSHIP field's pull-down menu arrow.
32 Click on OWNED.
33 Click on the BOUGHT field's pull-down menu arrow.
34 Click on NEW.
35 Click on the QUEUE
field's List of Values icon.
36 Double-click on POST
37 Click on DONE to save your work.
38 You return to the Mass Additions Summary window.
Click on OPEN to reopen the mass addition.
39 Click on Assignments
Prepare Mass Additions via AP
40 Units
41 Employee Name (Enter as in step 140)
42 Expense Account (Enter as in step 150-180)
43 Location (Enter as in step 190-210)
44 Click on DONE to save your work.
45 Click on the CLOSE FORM icon to close all open windows and return to the Navigator .
Navigation Path Input Data Expected
Result
Actual
Result
N>MASS ADDITIONS > PREPARE MASS ADDITIONS.
Prepare Mass Additions via AP
Content Page link
Step Action
COMPUTER PREPARATION
1 Before using WebADI, you want to verify some of your computer settings, as some can
interfere with the functionality. First, you want to open Excel and verify the option "Trust
access to Visual Basic Project" is checked.
2 Verify that your Security Level is Medium
3 Click on the Trusted Publishers tab and make sure the Trust access to Visual Basic
Project box has been checked.
4 Click OK
5 Press Ok. Now you want to open Internet Explorer. We need to enable the Allow
status bar updates via script option.
6 Click the Security Tab
7 Press the Custom level button
8 Under scripting, you want the option Allow status bar updates via script to be marked as
Enable.
9 Click the OK button. You are now ready to use WebADI
10
11 Choose the asset book where you want to load the assets from the dropdown box
12 Click the CONTINUE button
13 Choose the spreadsheet software version you use from the dropdown list. Do not mark
the Reporting box.
14 Click the NEXT button
15 Choose the Layout you wish to use to create the spreadsheet
16 Click the NEXT button
17 Oracle will then attempt to create a spreadsheet. You might need to override Internet
Explorer if it blocks Oracle from creating the spreadsheet. Click on the light yellow area
for options
18 Choose Download File.
19 Click the Open button
20 You will finally get a message asking if macros should be disabled or enabled.
21 Click the Enable button
22 A spreadsheet should open and you should get this message: Your document has been
created
23 Click the Close button
24 You now have a spreadsheet that you can populate with values. In some fields, a
dropdown box will be available so that you can choose a valid value.
25 In some fields, youll see the word List. That means that a list of values is tied to that
column and you can double click on any data field in that column and it will initiate
Oracles list of values (LOV) functionality
26 The macros must be enabled for the drop-down lists and LOV functionality to work. You
should save your work periodically, as you would normally with any other spreadsheet.
27 Once you have fully populated your spreadsheet, save your work
28 Menu Path: ORACLE>
UPLOAD
29 Login Screen
Username:
30 Password:
Prepare Mass Additions via ADI
31 Select a responsibility
32 Click the SELECT button
33 Parameters
Upload All Rows: checked
34 Validate before Upload: checked
35 Create Assets: checked
36 View the concurrent request.
Menu Bar: VIEW > REQUESTS.
37 Click on FIND
38 Click on REFRESH DATA
39 Verify that processes have a status of Completed and Normal
40 Close the Requests window
41 When processing is complete, youll be told the results
42 If you had no errors, youll get a green happy face on each line.
43 If you had any errors, youll see a red unhappy face on each row with a problem and a
message on that row explaining what the problem is.
44 Make the suggested corrections and then reprocess the spreadsheet.
Navigation Path Input Data Expected Result
Tools> Macro> Security
Tools>Internet Options
N>MASS ADDITIONS>ADDITIONS
INTEGRATOR
Prepare Mass Additions via ADI
Content Page link
Actual Result
Step Action
1 Click in the first PARAMETERS field to activate a flexfield.
2 Click on the BOOK field's List of Values icon
3 Double click the correct Book
4 Click in the second PARAMETERS field to activate the flexfield.
5 The book selected previously defaults.
Click on OK.
6 Click on Submit
7 A message displays to let you know your request set has been submitted.
Click on OK
8 The Navigator window displays. Follow the menu path: VIEW > REQUESTS.
9 Click on FIND to find your recent requests.
10 Find the Mass Additions Post Report
11 Click the View Output button
12 Close the Report Viewer by clicking the X button.
13 Click the Close Form icon and return to the Navigator
14
Post Mass Additions
Navigation Path Input Data
N>MASS ADDITIONS > POST MASS ADDITIONS
Post Mass Additions
Content Page link
Expected Result Actual Result
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double Click the correct entry
3 Click on the QUEUE field's List of Values icon.
4 Double Click on NEW
5 Click on FIND to query the mass additions.
6Select one of the lines that will be merged. It is only necessary to prepare one asset line.
7 Click on MERGE
8 In the Merge Mass Additions screen click in the first asset's MERGED checkbox.
9 Click in the second asset's MERGED checkbox.
10 Click on DONE.
11
Acknowledge the message.
Click on OK.
12 Lines merged into the receiving line display a QUEUE status of MERGED
13Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Merge Mass Additions
Navigation Path Input Data Expected Result
N>MASS ADDITIONS > PREPARE MASS ADDITIONS.
Merge Mass Additions
Content Page link
Actual Result
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double Click the correct entry
3 Enter an Invoice number
4 Click on FIND to query the invoice.
5 Prepare the Line for Mass Additions (FA-004 90-340)
6 Click the Done button
7 Place your cursor on the line you wish to Split
8 Click the SPLIT button
9 A message displays requiring you to verify the decision to split
the selected mass addition.
Click on OK.
10 A message displays verifying the split occurred.
Click on OK
11 The Mass Additions Summary window displays the results of
the split.
12 Click on the CLOSE FORM icon in the toolbar to close all
windows and return to the Navigator.
Split Mass Additions
Navigation Path Input Data
N>MASS ADDITIONS > PREPARE MASS ADDITIONS.
Split Mass Additions
Content Page link
Expected Result Actual Result
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double Click the correct entry
3 Click on the QUEUE field's List of Values icon.
4 Double Click on NEW
5 Click on FIND to query the mass additions.
6 Select the line representing the cost adjustment by clicking once in that line.
7 Click the ADD TO ASSET button
8 In the Find Assets window type in the ASSET NUMBER
9 Click on the Find button
10 Make sure the AMORTIZE ADJUSTMENT checkbox is desselected
11 Make sure the NEW CATEGORY AND DESCRIPTION checkbox is not checked
12 Click on the DONE button
13 Next, change the status of the asset. Make sure the appropriate line is selected.
Click on OPEN.
14 Click on the QUEUE field's List of Values icon
15 Double-click on POST.
16 Click on DONE to save your work.
17 Although the status was changed to POST, the QUEUE field displays COST ADJUSTMENT
to indicate the asset is ready to be posted.
18 Click on the CLOSE FORM icon in the toolbar to close all windows and return to the
Navigator.
Add To/ Adjust Mass Additions Assets
Navigation Path Input Data Expected Result
N>MASS ADDITIONS > PREPARE MASS ADDITIONS.
Add To/ Adjust Mass Additions Assets
Content Page link
Actual Result
Step Action
1 Click in the first PARAMETERS field to activate a flexfield.
2 Click on the BOOK field's List of Values icon
3 Double click the correct Book
4 Click in the second PARAMETERS field to activate the flexfield.
5 The book selected previously defaults.
Click on OK.
6 Click on Submit
7 A message displays to let you know your request set has been submitted.
Click on OK
8 The Navigator window displays. Follow the menu path: VIEW > REQUESTS.
9 Click on FIND to find your recent requests.
10 Find the Mass Additions Delete Report
11 Click the View Output button
12 Close the Report Viewer by clicking the X button.
13 Click the Close Form icon and return to the Navigator
Delete Mass Additions
Navigation Path Input Data Expected Result
N>MASS ADDITIONS > DELETE MASS ADDITIONS.
Delete Mass Additions
Content Page link
Actual Result
Step Action
1 Enter an Asset Number
2 Click the Find button
3 Click the Books button
4 In the Book field enter the Book Name and Tab
5 Tab over the Comments field
6 In the Current Cost field enter a different value
7 Click the Done button
8 Click the OK button
9 Close the Form and return to the Navigator
10 Run Depreciation Projection Report to verify Amount changes (FA-038)
Change Cost of an Asset
Navigation Path Input Data Expected Result
N>Assets>Asset Workbench
Change Cost of an Asset
Content Page link
Actual Result
Step Action Navigation Path
N>Assets>Asset Workbench
1 Enter an Asset Number
2 Click the Find button
3 Click the Books button
4 In the Book field enter the Book Name and Tab
5 Tab over the Comments field
6 Depreciation Tab
Change the Life, Years value
7 Click the Done button
8 Click the OK button
9 Close the Form and return to the Navigator
Change an Assets Depreciation Method
Input Data Expected Result Actual Result
Content Page link
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct value
3 Click the FIND button
4 Click in the checkbox next to asset number that will be capitalized
5 Click on CAPITALIZE to initiate the capitalization.
6 A message displays at the bottom of the window to let you know the
transaction was saved.
7 Click on the CLOSE FORM icon to close all open windows and return to the
Navigator.
Capitalization of a CPI Asset when put in Service
Navigation Path Input Data Expected Result
N>ASSETS > CAPITALIZE CIP ASSETS.
Capitalization of a CPI Asset when put in Service
Content Page link
Actual Result
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct value
3 The PERIOD field defaults to the latest open Fixed Assets period and cannot be changed
4 Leave the CLOSE PERIOD box unselected.
5 Click on RUN to begin the depreciation process.
6 A message displays to let you know that multiple concurrent requests have submitted.
Click on OK
7 Monitor the status of the request by following the menu path: VIEW > REQUESTS.
8 Click on FIND to locate the requests
9 Click on REFRESH DATA.
10 Running depreciation launches the following processes:
GENERATE ACCOUNTS - Creates and validates new account combinations.
CALCULATE GAINS AND LOSSES - Calculates the gains and losses on disposals or retirements.
DEPRECIATION RUN - Calculates depreciation.
JOURNAL ENTRY RESERVE LEDGER REPORT - Displays depreciation activity for all fixed assets.
11 Click on VIEW OUTPUT for JOURNAL ENTRY RESERVE LEDGER REPORT
12 Click on the SCROLL BAR to scroll down to view additional information.
13 Click on the report window's CLOSE icon
14 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Run Depreciation without closing the period
Navigation Path
N>DEPRECIATION > RUN DEPRECIATION.
If the CLOSE PERIOD checkbox is deselected, the depreciation will be calculated within the fixed
asset module for review. If the review indicates that there is a problem, depreciation can be rolled
back. Depreciation can only be rolled back if this checkbox is not selected.
Run Depreciation without closing the period
Content Page link
Input Data Expected Result Actual Result
Step Action
1 Click on the ASSET TYPE field's pull-down menu arrow.
2 Click on CIP
3 Click on the BOOK field's List of Values icon.
4 Double click the correct entry
5 Click on the Find button
6 Place your cursor on the Asset you will Adjust
7 Click on SOURCE LINES
8 Enter an Invoice Number
9 Enter an Invoice Line
10 Enter a Description
11 Enter a Supplier
12 Enter a Line Amount
13 Enter a PO Number
14 Make note of the NEW COST field. Verify that the value in the field reflects the
adjustment.
15 Click on DONE to confirm the adjustment.
16 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Manually Adjust a CIP Asset
Navigation Path Input Data Expected Result
N>ASSETS > ASSET WORKBENCH.
Manually Adjust a CIP Asset
Content Page link
Actual Result
Step Action
1 Enter an ASSET NUMBER
2 Click on FIND
3 Click anywhere in the line for the asset
4 Click on BOOKS
5 Click on the BOOK field's List of Values icon.
6 Select the correct entry
7 Press the [TAB] key on your keyboard.
8 Type in a new DATE IN SERVICE
9 Click on the METHOD field's List of Values icon.
10 Double click the correct Entry
11 Click on DONE to save the changes.
12 A message displays to let you know the changes have been saved.
Click on OK.
13 Click on the Close form and return to the Navigator
Reclassify an Asset
Navigation Path Input Data
N>ASSETS > ASSET WORKBENCH.
The DATE IN SERVICE field displays the date depreciation is
started. This date can be changed to a date that is prior to the latest
open period. Depreciation will recalculate based on this date
Reclassify an Asset
Content Page link
Expected Result Actual Result
Step Action
1 Enter an ASSET NUMBER
2 Click on FIND
3 Click anywhere in the line for the asset
4 Click on SOURCE LINES.
5 The checkboxes on the far left are used to indicate a transfer.
Select the first checkbox.
6 Click on TRANSFER TO to activate a window where the asset that will
receive the costs can be queried.
7 Press the [CTRL] + [F11] keys on your keyboard to run a query on all
assets
8 Select the asset that will receive the costs from the original asset.
9 Click on DONE to save the changes.
10 Click on the Close form and return to the Navigator
Transfer Asset costs
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>ASSETS > ASSET WORKBENCH.
Transfer Asset costs
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct value
3 The PERIOD field defaults to the latest open Fixed Assets period and cannot be changed
4 Check the CLOSE PERIOD box
5 Click on RUN to begin the depreciation process.
6 A message displays to let you know that multiple concurrent requests have submitted.
Click on OK
7 Monitor the status of the request by following the menu path: VIEW > REQUESTS.
8 Click on FIND to locate the requests
9 Click on REFRESH DATA.
10 Running depreciation launches the following processes:
GENERATE ACCOUNTS - Creates and validates new account combinations.
CALCULATE GAINS AND LOSSES - Calculates the gains and losses on disposals or retirements.
DEPRECIATION RUN - Calculates depreciation.
JOURNAL ENTRY RESERVE LEDGER REPORT - Displays depreciation activity for all fixed assets.
11 Click on VIEW OUTPUT for JOURNAL ENTRY RESERVE LEDGER REPORT
12 Click on the SCROLL BAR to scroll down to view additional information.
13 Click on the report window's CLOSE icon
14 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Run Depreciation and Close the Period
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>DEPRECIATION > RUN DEPRECIATION.
Run Depreciation and Close the Period
Step Action
1 The PERIODIC MASS COPY process defaults in the NAME field and the Parameters window opens
automatically.
Click on the BOOK field's List of Values icon.
2 Double click the correct entry
3 Click on the CORPORATE PERIOD field's List of Values icon.
4 Click on OK
5 Click on SUBMIT
6 A message displays to let you know your request has been submitted.
Click on NO to return to the Navigator.
7 View the concurrent request.
Menu Bar: VIEW > REQUESTS.
8 Click on FIND
9 Click on REFRESH DATA
10 Click on VIEW OUTPUT
11 Click on the SCROLL BAR to scroll down to view more information in the report.
12 Click on the report window's CLOSE icon
13 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Run Periodic Mass Copy
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>TAX > PERIODIC MASS COPY.
Run Periodic Mass Copy
Step Action
1 First locate the asset that is to be retired
2 Type a value in the ASSET NUMBER field
3 Click the BOOKS LOV icon
4 Double click the correct entry
5 Click on FIND
6 Click on RETIREMENTS.
7 Click on the BOOK field's List of Values icon.
8 Double click the correct entry
9 In the RETIRE DATE field, specify the date the asset is to be retired.
10 Enter a COMMENT
11 Enter a value in UNITS RETIRED field
12 Click on the RETIREMENT TYPE field's List of Values icon
13 Double click the correct entry
14 Specify the retirement convention in the RETIREMENT CONVENTION field.
15 The COST RETIRED field defaults. Verify this value and adjust, if needed.
16 Enter the cost to remove the asset in the COST OF REMOVAL field, if applicable.
17 Complete the retirement.
Click on DONE.
18 A message displays to let you know the retirement is complete.
Note the REFERENCE NUMBER.
19 Click on OK
20 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
21 Calculate Gains and Losses
22 The program name defaults in the NAME field and the Parameters window opens automatically.
23 Click the BOOK LOV icon
24 Double click the correct entry
25 Click on OK
26 Click on Submit
27 A message displays to let you know the request was submitted.
Click on OK.
28 From the menu bar select VIEW>REQUESTS
29 Click on FIND to locate all requests.
30 Click on REFRESH DATA
31 Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report.
32 Click on the report window's CLOSE icon.
33 Click on the Requests window's CLOSE icon.
Retire an Asset
Navigation Path Input Data Expected Result
N>ASSETS > ASSET WORKBENCH.
N>DEPRECIATION > CALCULATE GAINS AND
LOSSES
Retire an Asset
Content Page link
Actual Result
Step Action
1 First locate the asset that is to be reinstated
2 Type a value in the ASSET NUMBER field
3 Click the BOOKS LOV icon
4 Double click the correct entry
5 Click on FIND
6 Click on RETIREMENTS
7 F11
8 Enter a value in the REFERENCE NUMBER field
9 CTRL+F11
10 Click on UNDO RETIREMENT to reinstate the asset
11 Click on OK
12 Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
13 Calculate Gains and Losses
14 The program name defaults in the NAME field and the Parameters window opens automatically.
15 Click the BOOK LOV icon
16 Double click the correct entry
17 Click on OK
18 Click on Submit
19 A message displays to let you know the request was submitted.
Click on OK.
20 From the menu bar select VIEW>REQUESTS
21 Click on FIND to locate all requests.
22 Click on REFRESH DATA
23 Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report.
24 Click on the report window's CLOSE icon.
25 Click on the Requests window's CLOSE icon.
Reinstate and Asset
Navigation Path Input Data Expected Result
N>ASSETS > ASSET WORKBENCH.
N>DEPRECIATION > CALCULATE GAINS AND
LOSSES
Reinstate and Asset
Content Page link
Actual Result
Step Action
1 Click the Request Set radio button
2 Click the OK button
3 Request Set: Click on the LOV
4 Double-click Mass Additions Create
5 Program Mass Additions Create
6 Parameters
7 GL Date: Today's Date
8 Book: select a Book from the LOV
9 Place your cursor in the Parameters field of the Mass Additions Create program
10 Click the OK button
11 Click on Submit
12 Decision box: No
13 Expand the VIEW menu and click on REQUESTS.
14 Accept the settings in the Find Requests window and continue.
15 Click on REFRESH DATA.
16 Click on View Output for the Mass Additions Create program
17 Close the View Output window
18 Click the View Output for the ALV FA Populate Asset Key program
19 Close the View Output window
20 Close the Requests window.
Run Mass Additions
Content Page link
Navigation Path Input Data Expected Result Actual Result
Oracle Payables
N>Other>Requests>Run
Run Mass Additions
Step
1
2
3
4
5
6
7
8
9
10
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Run Standard Fixed Asset Report
Sample Reports
1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.
2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.
3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.
4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.
5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.
6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).
7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.
8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.
Sample Reports
1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.
2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.
3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.
4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.
5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.
6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).
7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.
8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.
Action
Open the Submit a New Request window.
Select the Single Request radio button
Select a report or process from the NAME field's List of Values.
Select the request you want to run.
Complete your parameters, if needed.
Click on OK.
Click on SCHEDULE to schedule your request to run at a different time or periodically.
The Schedule window allows you to specify when this request runs. The fields on the right side of the window change
based on the radio button selected in the Run the Job region.
Select the SAVE THIS SCHEDULE checkbox to save the schedule you specified.
Click on OK.
Click on OPTIONS to set your printing and notification options.
Selecting the SAVE ALL OUTPUT FILES checkbox saves the results of the request you are running in an online format. It
is recommended to always select this checkbox. Saving the output file allows you to review the results of your request or
troubleshoot any issues.
The Notify the Following People region allows you to select one or more Oracle users who should receive a notification
that the request has submitted.
If you would like to print the output of this request, select the appropriate printer in the PRINTER field.
Specify the number of copies you would like to print in the COPIES field. If you would not like a printed copy of the
request, enter 0.
Click on OK.
Click on SUBMIT to submit the request.
Click on YES to submit another request or NO to return to the Navigator.
Follow the menu path: VIEW > REQUESTS if the Requests window does not open automatically.
Click on FIND.
Click on REFRESH DATA to refresh this window and receive the latest status of your request.
The PHASE fields identify whether the request is PENDING, RUNNING, PAUSED, or COMPLETED.
The STATUS field specifies whether the request is NORMAL, SCHEDULED, has completed with a WARNING, or has
completed in ERROR.
Selecting HOLD REQUEST pauses the request. This option is only available for PENDING or RUNNING requests. Make
sure the request you need to hold is selected.
Selecting VIEW DETAILS reviews your scheduling and printing options for the selected request.
Select CANCEL REQUEST to stop the request and remove it from the queue.
Select a request you would like to view.
Click on VIEW OUTPUT to review the results of the completed request.
Close the browser window.
Follow the menu path: TOOLS > REPRINT/REPUBLISH to print a copy of the report.
Select the printer where the report should be printed. Select the print style for the report. Select the printer where the
report should be printed.
Click on APPLY.
The report has printed.
Run Standard Fixed Asset Report
Sample Reports
1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.
2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.
3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.
4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.
5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.
6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).
7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.
8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.
Sample Reports
1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.
2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.
3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.
4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.
5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.
6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).
7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.
8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Other>Requests>Run
Run Standard Fixed Asset Report
Sample Reports
1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.
2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.
3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.
4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.
5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.
6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).
7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.
8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.
Sample Reports
1. Journal Entry Reserve Ledger Report Automatically run with depreciation. This report is useful as a view-only report when reconciling, because it lists every asset.
2. Cost Summary Report The cost accounts in the General Ledger should reconcile to the amounts in this report.
3. Reserve Summary Report The accumulated depreciation and depreciation expense accounts in the General Ledger should reconcile to this report.
4. Cost Clearing Reconciliation Report The balance in the asset clearing account in the General Ledger should agree with this report, prior to running depreciation.
5. Mass Additions Status Report This report can be run to review the outstanding costs of assets that have not been cleared.
6. Property Tax Report This report is helpful in preparing property tax returns, by listing assets by state (if set up in the location flexfield).
7. Asset Inventory Report This report is used when an asset manager conducts a manual reconciliation of the physical asset inventory.
8. Non-Depreciating Property Report This report should be run occasionally to verify all assets are being depreciated.
Step
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Maintain Calendars
Action
Maintain Fiscal Years
A calendar cannot be built for a period where the fiscal year has not already been built. Usually the fiscal year is
built at least five years into the future to support any depreciation projections that might be run.
CTRL+F11
Put your cursor on the first row of the table
Menu Bar: View > Record > Last
Once at the last record, hit your down arrow key
Enter a value
Oracle will populate the data based upon the previously entered values.
Change the End Date of the Fiscal Year with the correct value
Save your work
Update the Calendar
CTRL+F11
Put your cursor on the first row of the table
Menu Bar: View > Record > Last
Click the Continue to the End button
Once at the last record, hit your down arrow key
Oracle will populate the data based upon the previously entered values.
Tab to the To Date field. Enter the correct To Date value for the first period (Jan)
Tab to the next line
Repeat steps 110-115. Using the Accounting Calendar spreadsheet enter the correct To Date values for all
periods
Save your work
Maintain Calendars
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Setup> Asset System> Fiscal
Years
Consult the Accounting Calendar
spreadsheet in the Intranet
(Accounting/Finance section)
N>Setup> Asset System>
Calendars
Consult the Accounting Calendar
spreadsheet in the Intranet
(Accounting/Finance section)
Maintain Calendars
Step Action
1 Click the ADDITIONS button
2 Enter a DESCRIPTION
3 Enter a CATEGORY
4 Asset Type: Group
5 Unit:1
6 Click the CONTINUE button
7 Click the BOOK LOV icon
8 Double click the correct entry
9 Use the Tab key to move into the Financial Information box.
10 Click the DEPRECIATION tab
11 METHOD: Verify the Depreciation Method
12 DATE IN SERVICE: Date must be earlier than earliest member assets Date in Service
13 OVER DERPECIATE: Change to Allow and Depreciate
14 Click the ADVANCE RULES tab
15 Recognize G/L: Do Not Recognize
16 Terminal G/L: Recognize Immediately
17 Tracking Method: Allocate Group Amount
18 Allocate Fully.: Allocate to Fully Retired and Reserved Assets marked
19 Click the CONTINUE button
20 Unit Change: 1
21 Click on the EXPENSE ACCOUNT field's List of Values icon.
22 Click on the DEPARTMENT field's List of Values icon
23 Double click the correct value
24 Click the OK button
25 Click on the LOCATION field's List of Values icon.
26 Double click the correct value
27 Click the OK button
28 Click on DONE to save the asset to the system.
29 A message displays the asset number.
Click on OK.
290 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Group Assets
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>ASSETS>ASSET
WORKBENCH
Group Assets
Step Action
1 In the INVENTORY field, enter a unique name for this physical inventory count.
2 Enter the beginning date of the period covered by this inventory count in the START DATE field.
3 Leave the END DATE field blank to indicate the physical inventory covers a period between the start
date and the current date.
4 Click OPEN
5 Enter the asset number in the ASSET NUMBER field.
6 Enter a description of the asset in the DESCRIPTION field.
7 Click on the ASSET KEY field's List of Values icon.
8 Click on the ASSET KEY field's List of Values icon.
9 Click the PROJECT NUMBER LOV icon
10 Double click the correct entry
11 Click in the TASK NUMBER LOV icon
12 Double click the correct entry
13 Click the OK button
14 Click on the SCROLL BAR to scroll right.
15 Click on the LOCATION field's List of Values icon
16 Click on the SITE field's List of Values icon.
17 Double click the correct entry
18 Click on OK
19 Click on the SCROLL BAR to scroll right.
20 In the UNITS field, enter the number of units of the selected asset that are in physical inventory.
21 Save your work
22 Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Record the Fixed Assets Physical Inventory
Navigation Path Input Data Expected Result
N>PHYSICAL INVENTORY > ENTER.
Record the Fixed Assets Physical Inventory
Content Page link
Actual Result
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct entry
3 Make sure the AMORTIZE ADJUSTMENTS checkbox is deselected.
Deselecting the checkbox catches up all the depreciation that should have been taken to date in the
current period
4 Click on the CATEGORY field's List of Values icon
5 Click on the MAJOR CATEGORY field's List of Values icon.
6 Double click the correct entry
7 Click on the MINOR CATEGORY field's List of Values icon.
8 Double click the correct entry
9 Click the OK button
10 Click on the BEFORE DEPRECIATION METHOD field's List of Values icon
11 Double click the correct entry
12 Click on the AFTER METHOD field's List of Values icon.
13 Double click the correct entry
14 Type a value in the AFTER LIFE YEARS field.
15 Click on PREVIEW to launch two concurrent requests
16 A system message appears to let you know the concurrent request has been submitted.
Write down your TRANSACTION NUMBER
17 Click on OK
18 View the concurrent request.
Menu Bar: VIEW > REQUESTS.
19 Click on FIND
20 Click on REFRESH DATA
21 Click on VIEW OUTPUT
22 Click on the SCROLL BAR to scroll down to view more information in the report.
23 Click on the report window's CLOSE icon
24 Click on the window's CLOSE icon.
25 Re-query the mass change
F11
26 Type the in the MASS TRANSACTION NUMBER field from 160
27 CTRL+F11
28 Click on RUN to process the transaction shown in the preview report.
29 A system message appears, asking you to confirm your decision to perform the mass transaction.
Click on OK.
30 A message appears notifying you that your requests have been submitted.
Click on OK.
31 Repeat steps 170-190 to verify that the request completed
32 Re-query your mass change.
F11
33 Type the in the MASS TRANSACTION NUMBER field from 160
34 CTRL+F11
35 Click on REVIEW to record the changes that were executed.
Run a Mass Change
36 Click on REVIEW to record the changes that were executed.
37 View the output of the concurrent request
Menu Bar: VIEW>REQUESTS
38 Click on FIND
39 Click on REFRESH DATA
40 Click on VIEW OUTPUT
41 Click on the SCROLL BAR to scroll down to view more information in the report.
42 Click on the report window's CLOSE icon
43 Click on the CLOSE FORM icon to close all open windows and return to the Navigator .
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>MASS TRANSACTIONS >
CHANGES.
Run a Mass Change
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct entry
3 Make sure the AMORTIZE ADJUSTMENTS checkbox is deselected.
Deselecting the checkbox catches up all the depreciation that should have been taken to date in the
current period
4 Click on the CATEGORY field's List of Values icon
5 Click on the MAJOR CATEGORY field's List of Values icon.
6 Double click the correct entry
7 Click on the MINOR CATEGORY field's List of Values icon.
8 Double click the correct entry
9 Click the OK button
10 Click in the INHERIT DEPRECIATION RULES OF NEW CATEGORY checkbox to select it
11 Select the AMORTIZE ADJUSTMENT
checkbox to amortize the adjustments
based on the new category.
12 Click on PREVIEW to launch two concurrent requests
13 A system message appears to let you know the concurrent request has been submitted.
Write down your TRANSACTION NUMBER
14 Click on OK
15 View the concurrent request.
Menu Bar: VIEW > REQUESTS.
16 Click on FIND
17 Click on REFRESH DATA
18 Click on VIEW OUTPUT
19 Click on the SCROLL BAR to scroll down to view more information in the report.
20 Click on the report window's CLOSE icon
21 Click on the window's CLOSE icon.
22 Re-query the mass classification
F11
23 Type the in the MASS TRANSACTION NUMBER field from 130
24 CTRL+F11
25 The STATUS field of the reclassification now displays PREVIEWED.
Click on RUN to process the transaction shown in the preview report.
26 A system message appears, asking you to confirm your decision to perform the mass transaction.
Click on OK.
27 A message appears notifying you that your requests have been submitted.
Click on OK.
28 Re-query your mass change.
F11
29 Type the in the MASS TRANSACTION NUMBER field from 160
30 CTRL+F11
31 Click on REVIEW to record the changes that were executed.
32 Click on REVIEW to record the changes that were executed.
Run a Mass Classification
33 View the output of the concurrent request
Menu Bar: VIEW>REQUESTS
34 Click on FIND
35 Click on REFRESH DATA
36 Click on VIEW OUTPUT
37 Click on the SCROLL BAR to scroll down to view more information in the report.
38 Click on the report window's CLOSE icon
39 Click on the CLOSE FORM icon to close all open windows and return to the Navigator .
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>MASS TRANSACTIONS >
RECLASSIFICATION.
Run a Mass Classification
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct entry
3 TRANSFER FROM
4 In this test script, all assets assigned to one employee will be transferred to another employee.
Click on the EMPLOYEE NAME field's List of Values icon.
5 In the FIND field type in the first characters of the last name % (Example: CARR%)
6 Click on FIND
7 Double click the correct entry
8 TRANSFER TO
9 Click on the EMPLOYEE NAME field's List of Values icon
10 In the FIND field type in the first characters of the last name % (Example: CARR%)
11 Click on FIND
12 Double click the correct entry
13 Click on PREVIEW to launch two concurrent requests
14 A system message appears to let you know the concurrent request has been submitted.
Write down your TRANSACTION NUMBER
15 Click on OK
16 View the concurrent request.
Menu Bar: VIEW > REQUESTS.
17 Click on FIND
18 Click on REFRESH DATA
19 Click on VIEW OUTPUT
20 Click on the SCROLL BAR to scroll down to view more information in the report.
21 Click on the report window's CLOSE icon
22 Click on the window's CLOSE icon.
23 Re-query the mass transfer
F11
24 Type the in the MASS TRANSACTION NUMBER field from 110
25 CTRL+F11
26 The STATUS field of the reclassification now displays PREVIEWED.
Click on RUN to process the transaction shown in the preview report.
27 A system message appears, asking you to confirm your decision to perform the mass transaction.
Click on OK.
28 A message appears notifying you that your requests have been submitted.
Click on OK.
29 Re-query your mass change.
F11
30 Type the in the MASS TRANSACTION NUMBER field from 160
31 CTRL+F11
32 Click on REVIEW to record the changes that were executed.
33 Click on REVIEW to record the changes that were executed.
34 View the output of the concurrent request
Menu Bar: VIEW>REQUESTS
Run a Mass Transfer
35 Click on FIND
36 Click on REFRESH DATA
37 Click on VIEW OUTPUT
38 Click on the SCROLL BAR to scroll down to view more information in the report.
39 Click on the report window's CLOSE icon
40 Click on the CLOSE FORM icon to close all open windows and return to the Navigator .
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>MASS TRANSACTIONS >
TRANSFERS.
Run a Mass Transfer
Step Action
Enter an ASSET NUMBER
1 Click on FIND
2 Click anywhere in the line for the asset
3 Click on ASSIGNMENTS.
4 Enter a negative amount in the UNIT CHANGE field of the first line. Type in -1
5 Click in the second line to activate it.
6 Type 1 in the second UNIT CHANGE field
7 Click on the NAME field's List of Values icon.
8 In the Find Line type in the initial characters of Employees Last Name%
9 Click on FIND.
10 Double click the correct entry
11 Tab to the Account field
12 Press the [SHIFT] + [F5] keys on your keyboard.
13 Click the Account field LOV icon
14 Change the Department value
15 Click the OK button
16 Click on the LOCATION field's List of Values icon.
17 Double click the correct entry
18 Click on OK
19 Click on DONE to save the changes.
Reassign an Asset
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>ASSETS > ASSET WORKBENCH.
Reassign an Asset
Step Action
1 The INITIAL MASS COPY process defaults in the NAME field and the Parameters window opens
automatically.
2 Click on the BOOK field's List of Values icon.
3 Double click the correct entry
4 Click on OK
5 Click on SUBMIT
6 A message displays to let you know your request has been submitted.
Click on NO to return to the Navigator.
7 View the concurrent request.
Menu Bar: VIEW > REQUESTS.
8 Click on FIND
9 Click on REFRESH DATA
10 Click on VIEW LOG
11 Click on the SCROLL BAR to scroll down to view more information in the report.
12 Click on the report window's CLOSE icon
13 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Copy an Initial Corporate Book to a Tax Book
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>TAX > INITIAL MASS COPY.
Copy an Initial Corporate Book to a Tax Book
Step Action
1 Enter an ASSET NUMBER
2 Click on the BOOK field's List of Values icon.
3 Double click the correct entry
4 Click on FIND
5 Click on BOOKS
6 Click on the Cost History tab.
7 Close the View Financial Information window.
8 The Cost History tab provides details of events in the life of the selected asset that had an impact on
the asset's cost/value.
9 Close the View Financial Information window.
10 Click on SOURCE LINES.
11 The View Source Lines window displays, providing details on the acquisition of the selected asset
(invoice, supplier, purchase order, etc.).
Click on ASSIGNMENTS.
12 The Assignments window displays, providing information on the asset's physical location, expense
account, and any employee to which the asset has been assigned.
13 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Perform a Financial Inquiry
Content Page link
Navigation Path Input Data Expected Result Actual Result
INQUIRY > FINANCIAL INFORMATION.
Perform a Financial Inquiry
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct entry
3 Type in an ASSET NUMBER
4 Click on FIND
5 Select a transaction if more than one displays.
6 Click on DETAILS
7 The Transaction Detail window displays, providing specific information about the selected transaction.
8 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
View an Assets Transaction History
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>INQUIRY > TRANSACTION HISTORY.
View an Assets Transaction History
Step Action
1 Click on the BOOK field's List of Values icon.
2 Double click the correct entry
3 Specify the date the retirement is to be active in the RETIRE DATE field
4 Click on the RETIREMENT TYPE field's List of Values icon.
5 Double click the correct entry
6 Type a value in the PROCEEDS OF SALE field
7 Enter the amount spent removing the assets, if any, in the COST OF REMOVAL field. This amount
will be prorated across the assets you select for the mass retirement based on the asset's cost
8 Select an asset type from the ASSET TYPE field's pull-down menu to specify whether you want to
retire CIP, CAPITALIZED, or EXPENSED assets
9 Click on the EMPLOYEE NAME field's List of Values icon.
10 In the FIND filed type in employee's last name%
11 Click on FIND
12 Double click the correct entry
13 Click on CREATE
14 A message displays to let you know a concurrent request has been submitted. This concurrent
request saves all retirement criteria but does not execute the retirement.
15 Take note of the MASS TRANSACTION NUMBER
16 Click on the OK buton
17 A second message displays to let you know your transaction has saved.
Click on OK.
18 From the menu bar select VIEW>REQUESTS
19 Click on FIND to locate all requests.
20 Click on VIEW OUTPUT.
21 Click on the report window's CLOSE icon.
22 Click on the Requests window's CLOSE icon.
23 Query the mass transaction you created
F11
24 Enter your Mass Transaction Number from 110
25 CTRL+F11
26 The STATUS of the retirement is now CREATED.
Click on DISCARD to cancel the mass retirement.
Click on RETIRE to continue with posting the retirement.
27 A message displays to let you know a concurrent request was submitted.
Click on OK.
28 From the menu bar select VIEW>REQUESTS
29 Click on FIND to locate all requests.
30 Click on REFRESH DATA
31 Click on VIEW OUTPUT to view the Mass Retirements Report.
32 Click on the report window's CLOSE icon.
33 Click on the Requests window's CLOSE icon.
34 Query the mass transaction you created
F11
Mass Retirements
35 Enter your Mass Transaction Number from 110
36 CTRL+F11
37 Note the STATUS field displays COMPLETED.
Close this window.
38 Calculate Gains and Losses
39 The program name defaults in the NAME field and the Parameters window opens automatically.
40 Click the BOOK LOV icon
41 Double click the correct entry
42 Click on OK
43 Click on Submit
44 A message displays to let you know the request was submitted.
Click on OK.
45 From the menu bar select VIEW>REQUESTS
46 Click on FIND to locate all requests.
47 Click on REFRESH DATA
48 Click on VIEW OUTPUT to view the Calcualte Gains and Losses Report.
49 Click on the report window's CLOSE icon.
50 Click on the Requests window's CLOSE icon.
51 Reinstate Mass Retirement
52 Query the mass transaction you created
F11
53 Enter your Mass Transaction Number from 110
54 CTRL+F11
55 Click on REINSTATE.
56 A message displays to let you know a concurrent request was submitted.
Click on OK.
57 From the menu bar select VIEW>REQUESTS
58 Click on FIND to locate all requests.
59 Click on REFRESH DATA
60 Click on VIEW OUTPUT to view the Mass Reinstatements+B92 Report.
61 Click on the report window's CLOSE icon.
62 Click on the Requests window's CLOSE icon.
63 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Navigation Path Input Data Expected Result
N>MASS TRANSACTIONS > RETIREMENTS >
CREATE AND REINSTATE.
Mass Retirements
N>DEPRECIATION > CALCULATE GAINS AND
LOSSES
N>MASS TRANSACTIONS > RETIREMENTS >
CREATE AND REINSTATE
Content Page link
Actual Result
Step Action
1 Click on the BOOK TYPE CODE field's List of Values.
2 Double Click the correct entry
3 PROCESS CATEGORY:
4 END DATE: System Date
5 ACCOUNTING MODE: Final
6 ERRORS ONLY:No
7 Click on the REPORT field's List of Values icon
8 Double Click on SUMMARY
9 TRANSFER TO GENERAL LEDGER: Yes
10 POST IN GENERAL LEDGER: Yes
11 Click on OK
12 Click on SUBMIT
13 Acknowledge the message.
Click on OK.
14 Monitor the status of the request by following the menu path: VIEW > REQUESTS.
15 Click on FIND to locate the requests.
16 Click on REFRESH DATA
17 Click anywhere in the CREATE ACCOUNTING request row.
18 Click on VIEW OUTPUT.
19 Click on the NEXT PAGE button
20 Review Report and then click on CLOSE ICON
21 Click anywhere in the JOURNAL IMPORT request row.
22 Click on VIEW OUTPUT.
23 Review Report and then click on CLOSE ICON
24 Click anywhere in the POSTING: SINGLE LEDGER request row
25 Click on VIEW OUTPUT.
26 Review Report and then click on CLOSE ICON
27 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Run the Create Accounting Process
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>CREATE ACCOUNTING
Run the Create Accounting Process
Step Action
1 SINGLE REQUEST defaults as selected.Click on OK.
2 Click on the NAME field's List of Values icon
3 Double-click on COST SUMMARY REPORT.
4 Click on the BOOK field's List of Value icon.
5 Double click the correct entry
6 Click on the FROM PERIOD field's List of Values icon.
7 Double click the correct entry
8 Click on the TO PERIOD field's List of Values icon.
9 Double click the correct entry
10 Click on OK
11 Click on SUBMIT
12 A message displays to let you know your request submitted.
Click on NO
13 Follow the menu path: VIEW > REQUESTS to view the report.
14 Click on FIND to locate your requests.
15 Click on REFRESH DATE
16 Click on VIEW OUTPUT to view the report
17 Click on the SCROLL BAR to scroll down to view additional information.
18 Click on the report window's CLOSE button.
19 Click on the CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Run a Cost Summary Report
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>OTHER > REQUESTS > RUN
Run a Cost Summary Report
Step Action
1 ACCOUNTING PERIOD FROM
2 Click in the ACCOUNTS field.
3Use the accounts listed in the COST SUMMARY REPORT to select and review the appropriate account
balances.
4 DEPARTMENT LOW
5 DEPARTMENT HIGH
6 ACCOUNT LOW
7 ACCOUNT HIGH
8 EXPENSE LOW
9 EXPENSE HIGH
10 LOCATION LOW
11 LOCATION HIGH
12 COMPANY LOW
13 COMPANY HIGH
14 Click the OK button
15Click on SHOW BALANCES to view a summary listing of account balances for the period and year-to-date.
16 Click on the appropriate PERIOD to select that record if more than one displays.
17Click on JOURNAL DETAILS to view a detail listing of posted journals that make up the monthly balance.
18 Click on the desired journal entry record
19Click on DRILLDOWN to drill down from GL journal lines inquiry to subledger journal entry lines in
Subledger Accounting.
20 Click on VIEW JOURNAL ENTRY.
21 Click on CLOSE WINDOW.
22 Click on SHOW FULL JOURNAL
23 Click on the window's CLOSE icon.
24 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Inquire on FA Account Balances
Navigation Path Input Data Expected Result
GENERAL LEDGER N>INQUIRY > ACCOUNT.
Inquire on FA Account Balances
Content Page link
Actual Result
Step Action
1 Enter an Invoice number
2 Click the Find button
3 Put your cursor on one of the line
4 Click the Undo Split button
5 In the Caution window Click the OK button
6 Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Undo a Mass Addition Split
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>MASS ADDITIONS > PREPARE
MASS ADDITIONS.
Undo a Mass Addition Split
Step Action
1 Click in the PROJECTION CALENDAR LOV icon
2 The correct entry populates if unique else double click the correct entry
3 Enter NUMBER OF PERIODS
4 Type in the STARTING PERIOD of the Projection
5 Click on the BOOKS LOV icon
6 Double click the correct entry
7 Click the Cost Center box if you want the projections by cost center.
8 Click the Asset box if you want to see the projections by asset.
9 Click the RUN button
10 Click the OK button
11 From the menu bar select VIEW>REQUESTS
12 Click on FIND to locate all requests.
13 Click on REFRESH DATA
14 Place your cursor on the FA Projections Report (Depreciation Projection Report) line
15 Click on VIEW OUTPUT.
16 Click on the report window's CLOSE icon.
17 Click on the Requests window's CLOSE icon.
18 Click on CLOSE FORM icon in the toolbar to close all windows and return to the Navigator.
Run Depreciation Projection
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>DEPRECIATION>PROJECTIONS
Run Depreciation Projection
Step
1
2
3
4
5
6
7
8
9
Reverse Capitalization
Action
Click on the BOOK field's List of Values icon.
Double click the correct value
Enter the ASSET NUMBER
Asset Type: Capitalized
Click the FIND button
Click in the checkbox next to asset number that will be capitalized
Click on REVERSE to undo the capitalization.
A message displays at the bottom of the window to let you know the transaction was saved.
Click on the CLOSE FORM icon to close all open windows and return to the Navigator.
Reverse Capitalization
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>ASSETS > CAPITALIZE CIP ASSETS.
Reverse Capitalization
Step
1
2
3
4
5
6
7
Define Production Depreciation Method
Action
Enter a Method Name
Enter a Description
Method Name: From the drop down list select Production
Calculation Basis: Cost
Check the Depreciate in Year Retired box
Save your work
Close the Form and return to the Navigator
Define Production Depreciation Method
Navigation Path Input Data Expected Result
N>Setup>Depreciation>Methods
Define Production Depreciation Method
Content Page link
Actual Result
Step Action
1 Enter an Asset Number
2 Click the Find button
3 Click the Books button
4 In the Book field enter the Book Name and Tab
5 Tab over the Comments field
6 Depreciation Tab
Click in the Method field LOV icon
7 Double click the specific Production Depreciation Method
8 Click the UOM LOV icon
9 Double click the correct entry
10 Enter a value in the Production field
11 Click the Done button
12 Click the OK button
13 Close the Form and return to the Navigator
Assign Production Depreciation
Content Page link
Navigation Path Input Data Expected
Result
Actual
Result
N>Asset Workbench>Assets
Assign Production Depreciation
Step Action
1 In the Find Production Amounts window, enter an Asset Number
2 Click the Find button
3 Open a new line
4 Enter an Asset Number
5 From Date: Enter the start date of the period
6 To Date: Enter the end date for the period
7 Click in the UOM LOV icon
8 Double click the correct entry
9 Enter a value in the PRODUCTION field
10 Save your work
11 Close the Form and return to the Navigator
Enter Production Units for the Asset
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Production>Enter
Enter Production Units for the Asset
Step Action
1 Click in the Book LOV field
2 From the list, double click the correct entry
3 Enter a Cash Generating Unit Name
4 Enter a Descriptiion
5 Save your work
6 Close the Form and return to the Navigator
Define Cash Generation Units
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Setup>Asset System>Cash
Generating Units
Define Cash Generation Units
Step Action
1 Enter an ASSET NUMBER
2 Click on FIND
3 Click anywhere in the line for the asset
4 In the Book field enter the Book Name and Tab
5 Click the Impairment Tab
6 In the Cash Generating field click the LOV
7 Double click the correct entry
8 Click the Done button
9 Close the Form and return to the Navigator
Assign Cash Generating Units
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>ASSETS > ASSET WORKBENCH.
Assign Cash Generating Units
Step
1
2
3
4
5
6
7
8
9
10
11
12
13
14
15
16
17
18
19
20
21
Upload Impairments
Action
Click the New Impairment button
In the File Download window click the Open button
Click the Enable Macros button
In the Confirmation box click the Close button
In the Book field double click the List
Check the Radio button next to the desired Book
Click the Select button
Type in an Impairment Name
Type in an Impairment Date
In the Asset Number field double click to bring up a list
Click the Radio Button next to the desired asset
Click the Select button
In the Impairment Loss field enter a value
In the Status Field double click to bring up a list
Click the Radio button next to the Preview
Click the Select button
From the Menu Bar go to Oracle>Upload
In the Upload Parameters window click the Upload button
In the Confirmation window click the Close button
Optionally save your spreadsheet
Exit out of the Spreadsheet by clicking the X button
Upload Impairments
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Assets>Impairments>Create and
Post
Upload Impairments
Step Action
1 Click the Search icon in the Book field
2 Search by Book Name: Click on GO
3 QUICK SELECT the desired entry
4 Type in an Asset Number
5 Click the GO button
6 Check the SELECT box next to the desired entry
7 Click the UPDATE IMPAIRMENT icon. This will take you to the spreadsheet
8 Modify any data necessary data
9 From the Menu Bar go to Oracle>Upload
10 In the Upload Parameters window click the Upload button
11 In the Confirmation window click the Close button
12 Optionally save your spreadsheet
13 Exit out of the Spreadsheet by clicking the X button
Update Impairments
Content Page link
Navigation Path Input Data Expected Result
N>Assets>Impairments>Create and Post
Change Impairment Date
Update Impairments
Actual Result
Step
1
2
3
4
5
6
7
8
9
10
11
Delete Impairments
Action
Click the Search icon in the Book field
Search by Book Name: Click on GO
QUICK SELECT the desired entry
Type in an Asset Number
Click the GO button
Check the SELECT box next to the desired entry
Click the DELETE button
You will get a Warning. Click the Yes button
You will receive a Confirmation that the Impairment has been deleted
Requery Impairment to confirm that the status is DELETED. In the top portion of the window where you have
entered your Search Criteria, click the GO button. This will "refresh" your query.
Click the Close Window link
Delete Impairments
Navigation Path Input Data Expected Result
N>Assets>Impairments>Create and Post
Delete Impairments
Content Page link
Actual Result
Step
1
2
3
4
5
6
7
8
9
10
11
Post Impairments
Action
Click the Search icon in the Book field
Search by Book Name: Click on GO
QUICK SELECT the desired entry
Type in an Asset Number
Click the GO button
Check the SELECT box next to the desired entry
Click the POST button
You will get a Warning. Click the Yes button
You will receive a Confirmation that the Impairment has been rolled back
Requery Impairment to confirm that the status is POSTED.
In the top portion of the window where you have entered your Search Criteria, click the GO button. This will
"refresh" your query.
Click the Close Window link
Post Impairments
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Assets>Impairments>Create and Post
Post Impairments
Step Action
1 Click the Search icon in the Book field
2 Search by Book Name: Click on GO
3 QUICK SELECT the desired entry
4 Type in an Asset Number
5 Click the GO button
6 Check the SELECT box next to the desired entry
7 Click the ROLLBACK button
8 You will get a Warning. Click the Yes button
9 You will receive a Confirmation that the Impairment has been rolled back
10 Requery Impairment to confirm that the status is PREVIEWED.
In the top portion of the window where you have entered your Search Criteria, click the GO button.
This will "refresh" your query.
11 Click the Close Window link
Rollback Impairments
Content Page link
Navigation Path Input Data Expected Result Actual Result
N>Assets>Impairments>Create and Post
Rollback Impairments
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