View
226
Download
1
Category
Tags:
Preview:
Citation preview
by Rashid Khan
Lesson 7-Preparing for Output: Lesson 7-Preparing for Output: Printer Configuration and Printer Configuration and
Management Management
by Rashid Khan
Overview Overview • Install a printer.• Configure and share a printer.• Manage printers and print jobs.• Troubleshoot common printing
problems.
by Rashid Khan
Install a Printer Install a Printer • Connection options.• Data handling options.• Installing a locally connected
nonremote printer.
by Rashid Khan
Connection Options Connection Options Printers connect to computers as:
– Local print devices.– Network print devices.
by Rashid Khan
Local Print Devices Local Print Devices Local print devices:
– Are printers that connect to the ports on the computer.
– Are easy to connect and install.
by Rashid Khan
Local Print Devices Local Print Devices • Local print devices have to be
located close to the computer due to cable length limitations.
• The parallel and USB ports do not support a large number of printers simultaneously.
by Rashid Khan
Network Print Devices Network Print Devices • Network print devices connect to the
computer over the network.• External devices can be used to
connect non–network capable printers to the network.
• Since network print devices are connected to the network, they can be located anywhere within the physical network.
by Rashid Khan
Data Handling Options Data Handling Options Nonremote print devices:
– Are printers with which the computer communicates directly, without the intervention of the server.
– Require no specialized print server to act as an intermediary.
– Provide computers great control over the printer being used.
by Rashid Khan
Data Handling Options Data Handling Options Remote print devices:
– Are connected to a print server.– Provide the most efficient way to handle
printing on a network.
by Rashid Khan
Installing a Locally Installing a Locally Connected Nonremote Connected Nonremote
Printer Printer
Add Printer Wizard
by Rashid Khan
Installing a Locally Installing a Locally Connected Nonremote Connected Nonremote
Printer Printer
Making a choice between installing a local printer and a network printer
by Rashid Khan
Installing a Locally Connected Non Installing a Locally Connected Non remote Printer remote Printer
Making a choice between connecting to a physical port and an actual network printer
that has its own network address
by Rashid Khan
Installing a Locally Connected Installing a Locally Connected Non remote Printer Non remote Printer
Providing the IP network address for installing a network printer
by Rashid Khan
Installing a Locally Connected Installing a Locally Connected Nonremote Printer Nonremote Printer
The Install Printer Software dialog box
by Rashid Khan
Installing a Locally Connected Installing a Locally Connected Nonremote Printer Nonremote Printer
Providing the printer name
by Rashid Khan
Installing a Locally Connected Installing a Locally Connected Nonremote Printer Nonremote Printer
Summary of choices
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
The General tab
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
The General tab:– Displays the printer’s name.– Provides text boxes for describing the
printer’s location and comments.– Displays information about the features
of the printer.– Is used for setting printer preferences.
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
The Sharing tab
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
The Ports tab
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
The Advanced tab
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
• Printer Availability – This option is used to restrict the time during which a printer can be used.
• Printer Priority – This setting ensures that one logical printer prints its print job before another.
• Driver – This option is used to install the updated version of the driver.
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
Spool Print Documents/Print Directly:– Normally all the print jobs are collected
and sent to the print spooler on the server.
– Thus, client machines can continue with other tasks.
– The client machines do not have to wait for the printer.
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
• Hold Mismatched Documents – This option prevents incorrectly sized or incorrectly formatted documents from being printed.
• Print Spooled Documents First – This option prevents documents that have not completely spooled from being printed.
• Keep Printed Documents – This option keeps a copy of documents that have been printed.
• Enable Advanced Printing Features – This option allows advanced print device features to be used.
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
Printing Defaults, Print Processor, and Separator Page:– The Printing Defaults button is used to access
the basic printer settings for a particular print device.
– The Print Processor button is used to change the data type of printed documents and the way documents are processed.
– The Separator Page button is used to choose a separator page to appear between print jobs.
by Rashid Khan
Configure and Share a Configure and Share a Printer Printer
The Security tab
by Rashid Khan
Manage Printers and Print Manage Printers and Print Jobs Jobs
• Manage printers• Manage print jobs
by Rashid Khan
Manage Printers Manage Printers Controlling printer status:
– Printers can be paused by right-clicking the printer icon in the Printers and Faxes window and choosing Pause Printing.
– The print process is resumed by choosing the Resume Printing option.
– Printers can be used offline by choosing the Use Printer Offline option.
by Rashid Khan
Manage Printers Manage Printers Pooling printers:
– Printer pooling refers to treating several identical printers as a single logical printer.
– The printers in the pool should be located in the same place.
– Printer pooling is a relatively easy and inexpensive way of improving printer throughput.
by Rashid Khan
Manage Print Jobs Manage Print Jobs Print jobs can be redirected:
– Only if another printer of the same type is available on the network.
– Using the Ports tab on the printer’s Properties dialog box.
by Rashid Khan
Manage Print Jobs Manage Print Jobs
The shortcut menu for a print job
by Rashid Khan
Manage Print Jobs Manage Print Jobs The priority of a print job can be
changed by:– Right-clicking the document in the print
queue, choosing Properties from the shortcut menu.
– Dragging the priority slider as far to the right as they fit.
by Rashid Khan
Troubleshoot Common Troubleshoot Common Printing Problems Printing Problems
• Unable to print to a network printer• Nonsense characters getting printed
by Rashid Khan
Summary Summary • A logical printer is the software
interface between the operating system and the printer.
• A printer is the actual piece of hardware that performs the printing.
• Local print devices are printers that connect to the ports on the computer.
by Rashid Khan
Summary Summary • Network print devices connect to the
computer over the network.• The Add Printer Wizard is commonly
used for installing print devices.• Print jobs can be paused, resumed,
cancelled, and restarted.
Recommended