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CHATHAM COUNTY
EMERGENCY
OPERATIONS PLAN
STANDARD OPERATING GUIDE 5-1
DISASTER EMPLOYEE
INTEGRATION CENTER
JULY 2016
Standard Operating Guide Page 2 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 3 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TABLE OF CONTENTS
1.0 POLICY .................................................................................................................................... 5
2.0 PURPOSE ................................................................................................................................ 5
3.0 SCOPE ..................................................................................................................................... 5
4.0 ASSUMPTIONS ........................................................................................................................ 6
5.0 RESPONSIBILITIES ................................................................................................................... 6
5.1 Chatham Emergency Management Agency ........................................................................ 6
5.2 ERC Director ......................................................................................................................... 6
5.3 ESF-01 Transportation ......................................................................................................... 6
5.4 Human Resources ................................................................................................................ 6
6.0 PROCEDURES .......................................................................................................................... 6
6.1 Emergency Preparedness .................................................................................................... 6
6.2 ERC Stations ......................................................................................................................... 9
7.0 MAINTENANCE ..................................................................................................................... 11
TAB A: EMPLOYEE RECEPTION CENTER LAYOUT ............................................................................... 13
TAB B: SIGNAGE ............................................................................................................................... 14
TAB C: EMPLOYEE RECEPTION CENTER GO-KIT .................................................................................. 16
TAB D: EMPLOYEE RECEPTION CENTER SET UP CHECKLIST ................................................................. 18
TAB E: STAFFING OVERVIEW............................................................................................................. 19
TAB F: JOB AIDS ............................................................................................................................... 21
TAB G: EMPLOYEE REQEUST FORM ................................................................................................... 39
TAB H: EMPLOYEE INSTRUCTIONS .................................................................................................... 40
TAB I: DISASTER EMPLOYEE REGISTRATION FORM ............................................................................ 41
TAB J: EMPLOYEE ASSIGNMENT FORM ............................................................................................. 42
Standard Operating Guide Page 4 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 5 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Chatham Community Emergency Management Program
STANDARD OPERATING GUIDE
Effective Date:
1 JULY 2016
Supersedes:
ESF 5-3
SOG Title: SOG Number:
DISASTER EMPLOYEE INTEGRATION CENTER
SOG 5-1
____________________________________________ Dennis Jones CEMA Director
1.0 POLICY
In accordance with County Code 4-308.1.a, CEMA is responsible for assisting municipal, County,
private and volunteer organizations, agencies, or departments participating in the emergency
management program, with the development of simple, workable, and understandable emergency
Standard Operating Guides (SOGs). The purpose of having such SOGs is to ensure that the
emergency response unit (department, agency, etc.) is organized and knows exactly what, when,
and how it is to accomplish its emergency response function.
2.0 PURPOSE
This Guide provides basic financial management guidance for all participants to the County
Emergency Operations Plan (EOP). This includes guidance for all departments and agencies
providing assistance in response to major disasters or emergencies declared by the Chatham
County Chairman under the Robert T. Stafford Disaster Relief and Emergency Assistance Act and
the Emergency Management Ordinance of Chatham County as well as for departments and
agencies that request/provide local support in Incidents of Critical Significance that do not involve
the Stafford Act.
To provide the opportunity to utilize the Critical Workforce (CWF) resource during the response and
recovery phases. The planned disaster employee management process is consistent with the
comprehensive emergency management cycle and includes roles for employees in each phase.
This SOG outlines the way in which the ERC carries out its primary disaster function which to
coordinate the deployment of employees for disaster response and recovery.
3.0 SCOPE
The provisions of this SOG apply County-wide and to natural and/or man- made hazards and
disasters, requiring a full evacuation of the population from Chatham County.
This SOG pertains to the management of County Employees as part of incident re-entry and
recovery process after an evacuation of Chatham County.
This SOG does not supersede the plans policies and procedures of county organizations.
Standard Operating Guide Page 6 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
4.0 ASSUMPTIONS
Provision in this SOG is designed to accommodate situations requiring the re-entry and recovery
to or a portion of Chatham County.
Decisions made and operational actions conducted prior to and during an evacuation are based on
the situation presented, and not on any one factor outlined in this guide.
Pre-event planning conducted at governmental levels of emergency preparedness have identified
available and additional resource requirements needed to conduct re-entry and recovery
operations with Chatham County.
Executive decision-makers are acquainted with the decision-making considerations outlined in this
plan and act decisively when circumstances warrant.
Decision makers maintain good situational awareness and remain operationally flexible.
Re-entry and recovery planning will always consider and include provision for designated critical
workforce to re-enter the affected area prior to the return of the general population.
5.0 RESPONSIBILITIES
5.1 Chatham Emergency Management Agency
CEMA is the Coordinating Agency. CEMA is responsible for appointing an Employee
Resource Center Director.
5.2 ERC Director
The ERC Director will be appointed by CEMA and will attend local emergency
management planning meetings and will partner with CEMA and the County Employees.
5.3 ESF-01 Transportation
EOC liaison will work with ESF-01 to provide transportation resources need to transport
employees from the ERC and the worksites.
5.4 Human Resources
Responsible for ensuring “Required Reading” has been completed by County Employees
and ensuring County Employees have been assigned a category for post disaster work.
6.0 PROCEDURES
6.1 Emergency Preparedness
CEMA coordinates the emergency management activities for the Chatham County
Departments.
Standard Operating Guide Page 7 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Each department is responsible for assisting in the coordination and execution of the
Emergency Management Program directives and activities as set forth by CEMA. Each
department should have a representative to ensure continuity operations plans are in
place. This person will also aid in supporting the County’s emergency management
initiatives. They may also be called upon to represent their organizations during times of
major emergencies and disasters.
Each department will:
Schedule Department Employees for Emergency Management/Disaster
Readiness Training.
Coordinate the Department’s Emergency Work Assignment Policy requirements.
Ensure the Employee Emergency Contact Form is completed and up-to-date
Ensure the Assignment and Skills Form is completed and up-to-date.
Verify each employee has a Package Verification Form on file. Work with the
Department Director on classifying each employee into one of the four categories
described in paragraph 6, for assignment during emergency operations.
Document Incident Command Structure training and maintain an auditable file.
Maintain Department records on critical workforce.
Maintain Department records on critical equipment.
Maintain Department records on stored equipment.
Coordinate the Department employees responsible for processing FEMA Forms.
Schedule employees for Disaster Finance Training.
Chatham County Employees will receive an Emergency Work Assignment Package
which will consist of four forms:
Package Verification Form: Serves as a checklist for the employee, supervisor,
department Director, Human Resources and CEMA to ensure the requirements of
the Emergency Work Assignment Package are addressed.
Assignment and Skills Form: Identifies which category the employee is assigned
and also defines other skills the employee may have to assist during emergency
and disaster situations.
Special Circumstances Exemption Form: Used to define special circumstances
which may prevent the employee from working during an emergency or disaster
event.
Standard Operating Guide Page 8 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Employee Emergency Contact Form: Identifies primary, secondary and tertiary
points of contact for each employee.
Upon completion of the Emergency Work Assignment Package, the employee will be
assigned to a category.
Category 1: Department Continuity of Operations (COOP) Team. Staff members in the
category manage the Department’s COOP.
Coordinates the evacuation of the department to an identified alternate facility
Ensures the mission essential services identified remain operational and brought
online as soon as possible.
Ensures reconstitution of the department.
Category 2: Critical Workforce (CWF) Pre-Assigned. Employees in this category are pre-
assigned to post disaster functions and most are required to shelter with CEMA.
Examples of pre-assignments include:
CWF Shelter Managers
Damage Assessment Team Members
Debris Management Team Members
Render Safe Team Members
Emergency Operations Center Staff, etc.
Category 3: CWF Available for Assignment. Employees are available for assignment by
the County to meet pre- and post-disaster staffing needs. Examples of assignments
include:
Assisting with tracking labor and equipment hours.
Assisting with finding and tracking resources
Assisting with document management, situational awareness and incident
reporting.
Serving as the Point of Distribution Manager for commodity distribution to the
general public.
Assisting with the Evacuation Assembly Area, etc.
Standard Operating Guide Page 9 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Category 4: Special Circumstance Staff. Some staff may have a special circumstance
which is identified in advance of an evacuation or emergency event which requires them
to be excused from emergency or disaster response and recovery duties. These staff
members are not required to report during disaster conditions until the area is rendered
safe.
6.2 ERC Stations
Station 1: Employee ID Confirmation – At Station #1, the County employees will be given
instruction sheets and will fill out registration forms. They will be given a brief orientation
of how the ERC process works. Staff at Station #1 will need to have a positive attitude
and greet staff coming back into the county with a smile and encouraging conversation.
If possible, this station should be located outside or in a room adjacent to the main
registration area to minimize the noise inside the ERC. This station will need:
Instruction Sheets
Registration Form
Employee List
Name, Employee ID, Category Number and Pre-Assignments
Station 2: Interviews & Assignments – At this station the county employee will be
matched to the job requested. ERC Staff will then provide an employee assignment form
and clear badge pouch to each County employee containing the employee’s name, the
department or site to which the employee was referred and the date(s) on which the
employee expects to work. This station needs are:
Clear Pouch
Requests from Departments
Skill Sets
Employee Assignment form (carbon copy/duplicate form)
Access to Runner
Station 3: Safety Training – The Safety Trainer will document the attendance of each
employee and present a prepared safety briefing appropriate to the specific disaster
event. At the conclusion of the briefing, the trainer will refer employees to the next
station.
Standard Operating Guide Page 10 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Station 4: Transportation Staging Area – Transportation to and from the ERC worksites
will be coordinated through the staging areas outside of the ERC. At this station the
employee will tear off their portion of the job request form and give the other portion to a
runner who will then turn it in with a data coordinator.
Other Support Functions (Job Aids Attached)
Phone Bank – The critical function of the phone bank staff is to take calls from the
EOC. The EOC will request personnel resources from the ERC. Each call is
recorded and posted on the request board and forwarded to the Data Coordinator.
Data Entry – Data enters the Requests for Employees and the Employee
Registration forms into the computer. As needed, data entry staff shall print
updated lists of the unfilled requests.
Supply Area – This area should be located in a room that can be secured and
should be accessed only by ERC staff. Inventory of supplies should be kept
current and should be submitted to the ERC Director at demobilization of the ERC.
Public Information – The Public Information Officer is the only staff member to
make statements to the media about the Center’s operation. Information should
be approved by the ERC Director and coordinated with the Joint Information
Center or local ESF-15 lead agency prior to dissemination.
Runners – Runners are integral to the smooth operation of the center. Runners
post new requests for employees on the request board, carry information from one
station to another, escort guests, and deliver supplies to stations.
Staff Break Area – Providing a quiet room with low light and ensuring the staff
takes short breaks whenever possible will help everyone operate efficiently and
minimize the stress.
Security Representative – Will ensure security of the facility and personnel at the
facility.
Staging Coordinator – Will be responsible for assigning employees to the proper
locations based on assignments identified by the agency coordination desk, and
releasing them to the transportation staging area.
The ERC will begin processing and referring employees as soon as possible after the
arrival of the first county employees and the receipt of the first requests for employee
assistance. The process will include registering employees and referring each to a
requesting agency with the name of the supervisor to whom they should report and
provide a basic safety briefing.
The Disaster Employee Registration and Referral forms and the Request for Employees
form provided in the following attachments were created to be easily used.
Standard Operating Guide Page 11 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
The ERC will be using a database capable of matching the skills of employees to specific
requests, greater detail facilitates a better match and provides contact options to help
locate the needed employees later.
ERC staff should be made aware of the need to maintain accurate documentation of their
activities, including training provided to employees, expenses incurred and time incurred
by county employees.
It is important for ERC staff to provide safety briefings, and when appropriate, specific job
training to employees and to keep complete and accurate records. These records will
minimize the effects of any possible legal action taken against the county should an
employee be injured or inadvertently cause damage to property or to others.
Procedures for documenting the hours and the type of work done by each employee
should be determined jointly by the county finance department and the department the
employee is deployed to, in order to ensure the maintenance of information required.
Employee Transportation: For security reasons, employees will not be allowed to drive
their personal vehicles into impacted areas. The Transportation Staging Coordinator
should arrange to transport employees from the reception center to the worksites.
7.0 MAINTENANCE
CEMA will coordinate regular reviews of this SOG to ensure its accuracy for implementation. Any
changes required will be coordinated with those listed in the Responsibilities Section (Section 4.0).
Document management, training and distribution will be handled by CEMA.
Standard Operating Guide Page 12 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 13 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB A: EMPLOYEE RECEPTION CENTER LAYOUT
Standard Operating Guide Page 14 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB B: SIGNAGE
Parking is often a problem; therefore, main pathways should be determined and laid out for the employees. Driveways, access points, and pathways should be marked to direct employees to the entrance. Finally, the interior or exterior of the ERC should have a sign clearly identifying the building. Signage for the Center should be clearly posted and should direct employees through the building and stations. If the Center is in a government-funded or public-funded facility, a placard should be placed on the outside of the building designating it an emergency ERC. SPECIFICATIONS:
A. In accordance with FEMA 361 Guidelines, the words and logos shall be reflective, using 3M Scotch lite Diamond-Grade reflective sheeting or an equivalent product yellow in color.
B. The signs should be illuminated, luminescent, and obvious.
C. Verify with manufacturer the sign will glow for a minimum of 6 hours, in the event of power loss.
D. The artwork below graphically depicts the specifics of the ERC signage.
Standard Operating Guide Page 15 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
SIGNS WHERE TO POST
Employee Reception Center (2) On Street Visible From Either Direction
Enter Entrance to ERC
Station #1:
Registration/Orientation/Employee ID
Registration/Orientation Area Visible
from front door
Station #2: Interviews Interview Station Visible from Station #1
Station #3: Safety Briefing Safety Briefing Visible from Station #2
Station #4 Transportation Staging
Area
Transportation Staging Visible from
Station #3
Exit Exit Visible From Stations #4
Transportation to Worksite (with
arrows) Near Exit and Outside, as needed
Staff Only (as needed) Staff Rest Area, Supply Area, Etc.…
Data Entry Data Entry Area
Current Needs Dry Erase Board in Interview Area
Phone Bank Phone Bank Area
Offers of Employee Help Top Left of Bulletin Board in Phone Bank
Area
Individuals Beneath “Offers of Employee Help” Sign
Groups Beneath “Offers of Employee Help” Sign
Other Resources Top Right of Bulletin Board in Phone
Bank Area
Public Information Officer Public Information Officer’s Table
Standard Operating Guide Page 16 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB C: EMPLOYEE RECEPTION CENTER GO-KIT
As part of disaster preparedness, the ERC Manager should keep on hand one or more pre-packed kits for
each anticipated activation. A footlocker or large insulated plastic ice chest can be used to store the
supplies. Only items with an indefinite shelf life should be placed in the kits. Other items such as batteries
should be available for insertion in kits before use. Pre-packed safe room kits should be inventoried
annually to ensure forms are current and items are in good condition.
Office Supplies:
Dry erase markers (set of 4)
Dry eraser
Pens (box of 12)
1 Highlighter
Pencils (box of 12 sharpened)
2 Lined pads of paper
Copy paper, 1 ream
2 Sheets from a flip chart pad
3 x 5 Cards (pack of 100) & file box
12 File folders and labels
3 Hanging file folders and labels
Push pins (pack of 100)
1 Clipboard
Stapler, staples
Masking and clear tape
Staff name tags
Post-its:
3 packs of 3”x3”
1 Post-it fax pad
12 #10 envelopes
1 box Medium size binder clips
Scissors
Pencil sharpener
Paper clips (box of 100)
Clear Plastic Badge Pouch (500)
Lanyards for Displaying County ID and clear plastic pouch for employee assignment form (500)
Lists and Maps:
ERC floor plan
City and county maps
Emergency phone list
ERC job descriptions
Analysis of Readiness for ERC
ERC Setup
Forms:
Employee Instructions: 25 sheets (4/sheets)
Disaster Employee Registration: 100
Request for Employees: 50
Disaster Employee Referral: 50 (2 per page)
Expenses Incurred: 10
Employee Assignment Form
Equipment:
Battery-operated radio and batteries
Battery-operated clock (optional)
Coffee, cups, creamer, sugar, etc.
Large ice chest
Disposable camera
Phone system (roll over lines)
5 Free-standing sign posts
Easels (2)
Printed Signs
Computer, Software, Printer, etc.
Standard Operating Guide Page 17 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
QUANTITY ITEM DESCRIPTION
1 Box large trash bags
2 Rolls paper towels
2 Package paper napkins
1 Box safety pins
1 Bottle all-purpose cleaner
1 Flashlight
1 Electric lantern
1 Package flashlight batteries
1 Lantern battery
1 Battery-operated radio with batteries
TOILETRIES
1 Package disposable diapers
1 Box sanitary napkins
2 Boxes facial tissue
6 Rolls toilet tissue
1 Package antiseptic pre-moistened towelettes (40)
100 Antiseptic towelettes (100 count)
4 Waterless alcohol-based hand sanitizer, 12 oz. bottle
Standard Operating Guide Page 18 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB D: EMPLOYEE RECEPTION CENTER SET UP CHECKLIST
Walk-through: Be Calm! Walk through the entire area. Locate:
Main Entrance Parking Bathrooms
Electrical Outlets Kitchen Phone/Phone Jacks
Preplan the Physical Layout: Before moving (or requesting) furniture think about:
Traffic Patterns Wall Space Visibility Supplies
# of staff
available Security Access, Keys Emergency Exits
Floor Plan: Make a quick sketch of the areas you can use. Choose where to put:
Reception Coffee & Snacks
Staff Support and
Record Keeping
Orientation Filling out Forms
Separate sections will be needed for each major class of work, such as:
Communications Clerical Health Related
Transportation Construction Care & Shelter
Clean Up Teams Translators Outreach Workers
Delegate Responsibilities Immediately.
Recruit employees to set up and staff the ERC itself.
Use Checklists to assign the major tasks at the ERC:
Registration Employee ID
Communications Record Keeping
Request staff to report when their major tasks are completed.
Assign staff to supervise each of the major tasks. (May be the same people.)
Security/Liability:
Do a safety inspection. Identify or correct hazards.
Have the rooms you can’t use locked or marked clearly.
Inventory equipment and supplies on hand.
Get permission to use facility staff, equipment and/or supplies if necessary.
Mark borrowed equipment clearly: Owner, Condition, etc.…
Is there emergency lighting and power?
Be sure activities are documented. You will need to make reports.
Standard Operating Guide Page 19 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB E: STAFFING OVERVIEW
POSITION STAFF NEEDED
PER SHIFT
ERC DIRECTOR 1
FACILITY SUPPORT MANAGER 1
PUBLIC INFORMATION OFFICER 1
REGISTRATION/ORIENTATION/EMPLOYEE ID 6
INTERVIEWS AND ASSIGNMENTS 2
SAFETY BRIEFING JOB AID 1
SPECIFIC JOB TRAINING 4
TRANSPORTATION STAGING AREA
COORDINATOR 1
PHONE BANK 4
DATA ENTRY 4
SECURITY 1
RUNNER 6
DRIVERS 10
Standard Operating Guide Page 20 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 21 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB F: JOB AIDS
ERC DIRECTOR JOB AID
GENERAL OVERALL RESPONSIBILITIES:
The ERC Director provides supervision and administrative support for employees within the
facility. The ERC Director is responsible for the overall reception center and works closely with
the facility owner. This person ensures the needs of ERC occupants are being met. The
Employee Reception Center staff will assist the Employee Reception Center Director with the
responsibilities in this checklist.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Obtain the following information o Nature of disaster o Employee Reception Center Location o Facility contact person and/or building manager o What other staff are being recruited?
Registration / Orientation Data Coordination Employee Identification Safety Training Specific Job Training Transportation Staging Area
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Retrieve Employee Reception Center Kit
ACTIVATION PHASE:
Establish contact with facility representative(s) and/or Building Manager and activate the building when ready. If employees are waiting, the facility may need to be partially activated immediately.
Conduct the pre-occupancy inspection; assess the general condition of the facility, citing pre-existing damage.
Place Employee Reception Center signage inside and out of the facility. Organize and brief staff Assign staff to perform the tasks on the following job aid lists:
o Registration / Orientation o Data Coordination o Employee Identification o Safety Training o Specific Job Training o Transportation Staging Area
Coordinate recruitment of additional personnel. Assign employees to support each Station.
Assess feeding option and discuss recommended solution with EOC.
Standard Operating Guide Page 22 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
OPERATIONAL PHASE:
Establish standard shift schedules for staff. Conduct staff meetings updating on disaster response, communication from the
EOC Liaison, status of issues and concerns. Routinely inspect the safety and sanitation of the facility, kitchen, restrooms,
exterior, etc. Meet regularly with the facility owner, Building Manager to communication
concerns and resolve potential issues.
DEACTIVATION PHASE:
When notified by the EOC, coordinate closing procedures.
Complete and inventory of supplies and equipment owned by the facility and forward to the Building Manager and EOC Liaison.
Make arrangement for cleaning the facility.
Prepare a list of voluntary staff, vendors and staff and submit to the Director.
Prepare and complete a narrative report on the Phone Bank and submit to the EOC Liaison.
Standard Operating Guide Page 23 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
FACILITY SUPPORT MANAGER POSITION JOB AID
GENERAL OVERALL RESPONSIBILITIES:
The Staging Coordinator Position is responsible for assigning employees to the proper locations
based on assignments identified by the agency coordination desk and releasing them to
transportation staging area.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Obtain the following information o Nature of disaster o ERC Location o Facility contact person and/or building manager o What other staff are being recruited?
Registration / Orientation Employee Identification Safety Training Transportation Staging Area
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Retrieve ERC Kit
ACTIVATION PHASE:
Establish contact with facility representative(s) and/or Building Manager and activate the building when ready.
OPERATIONAL PHASE:
Determine initial support needs for equipment, feeding, sanitation and security. Establish check-in functions Review staging area layout Assemble and brief staging personnel on duties, safety and communication. Contact Safety Officer to determine safety requirements. Liaise with ERC regarding assigned resources and minimum resources for staging area. Respond to requests for resources and for status information. Maintain unit/activity log
DEACTIVATION PHASE:
When notified by the EOC, coordinate closing procedures.
Complete and inventory of supplies and equipment owned by the facility and forward to the Building Manager and EOC Liaison.
Make arrangement for cleaning the facility.
Prepare a list of voluntary staff, vendors and staff and submit to the Director.
Complete a narrative report on the Phone Bank and submit to the EOC Liaison.
Standard Operating Guide Page 24 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 25 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
PUBLIC INFORMATION OFFICER POSITION JOB AID
GENERAL OVERALL RESPONSIBILITIES:
The Public Information Officer is the only staff member to make statements to the media about
the Center’s operation. Information should be approved by the ERC Director and coordinated
with the local ESF-15 lead agency prior to dissemination.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Obtain the following information
o Nature of disaster o ERC Location o Facility contact person and/or building manager
ACTIVATION PHASE:
Establish contact with ERC Director Survey and lay out of floor plan Organize and brief staff Coordinate recruitment of additional personnel.
OPERATIONAL PHASE:
Acquire appropriate personal protection equipment and briefing on health protocols, if necessary.
Begin and maintain Activity Log
Assess and acquire equipment needs for your positions
Bring a laptop computer with you
Establish a minimum of two separate telephone lines; one for incoming media inquire and one for secure internal communications
Prepare a briefing statement along with the ERC Manager to be given to staff members at scheduled briefings to include:
o Mission as assigned by EOC management o Latest event information and environmental conditions o Any hazards or threat to staff safety and health o Media plan and procedures o Identification of the affected local emergency management structure o Pertinent or unique cultural or local considerations o Information flow and reporting requirements o Shift considerations, and transition instructions to oncoming staff o Problem solving process and methods for establishing or changing priorities
Identify a press conference area location. Ensure the incident command (IC), EOC and management knows the location
Standard Operating Guide Page 26 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Determine-overall media policy (coordination with state, local, EOC, and incident Joint Information Center). Ex. – no comment: refer media to different contact, explanatory statement, no media admittance, media visits permitted; media permitted to attend briefings station.
Develop media statement(s) as appropriate. Review with IC & ERC manager
Brief personnel on media policy
DEACTIVATION PHASE:
When notified by the Director, coordinate closing procedures.
Complete an inventory of supplies and equipment owned by the facility and forward to the Building Manager and EOC Liaison.
Prepare a list of voluntary staff, vendors and staff and submit to the Director.
Prepare and complete a narrative report on the Phone Bank and submit to the Director.
Standard Operating Guide Page 27 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
STATION #1: REGISTRATION/ORIENTATION/EMPLOYEE ID
JOB AID
GENERAL OVERALL RESPONSIBILITIES:
This position will be responsible welcoming employees back into the area. Staff will greet
employees, have them fill out the registration form and verify their IDs. Once the registration
form has been filled out and the ID has been verified the returning employees will be ushered to
Station #2.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Obtain the following information
o Nature of disaster o ERC Location o Facility contact person and/or building manager
Report to the ERC.
ACTIVATION PHASE:
Establish contact with ERC Director Organize and brief staff Coordinate recruitment of additional personnel. Assign employees to support Phone bank. Supplies needed
o An ID Badge for each staff member o Three tables and 12 chairs o Pens, push pins, or masking tape o Signage o Supply of Registration forms o Supply of employee assignment forms and clear plastic pouches o Markers o Scissors o Flag
OPERATIONAL PHASE:
Meet regularly with the facility owner/Building Manager to communicate concerns and resolve potential issues.
Have employee fill out registration form. Verify Employee ID Have employee move to Station #2 – Interviews and Assignments
Standard Operating Guide Page 28 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
DEACTIVATION PHASE:
When notified by the Director, coordinate closing procedures.
Complete an inventory of supplies and equipment owned by the facility and forward to the Building Manager and EOC Liaison.
Prepare a list of voluntary staff, vendors and staff and submit to the Director.
Standard Operating Guide Page 29 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
STATION #2: INTERVIEWS AND ASSIGNMENTS JOB AID
GENERAL OVERALL RESPONSIBILITIES:
This position will be responsible for interviewing employees and matching the referral forms to
the requests and closing out requests when they have been filled or are no longer needed.
Once the employee has been assigned a position, they will be ushered to Station #3.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Obtain the following information o Nature of disaster o ERC Location o Facility contact person and/or building manager.
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Report to the ERC.
ACTIVATION PHASE:
Establish contact with ERC Director Supplies needed:
o An ID Badge o Signage (Station #2 Data Coordination) o Two tables and four chairs o Two bins – one for open requests and one for closed out requests o Phone o Pens o Computer, if available, networked to the computers at the Phone Bank Station. o Flag
OPERATIONAL PHASE:
Conduct interview with employee to determine the best fit for the employee. Jobs will be posted on the Job Board behind you. Make sure the employee is matched to an open position.
Enter necessary employee registration information to the open referral. Match referrals to the requests and close out when filled or no longer needed. Call and inform the EOC Liaison of the number of employees referred. Confirm with the EOC contact if the request needs more referrals or if it can be
closed out. Enter the date and reason the request was closed (completed, no longer needed,
etc.) at the bottom of the request form. Place open requests in one bin and closed requests in a separate bin. Forms
should be place in either numerical or alphabetical order.
Standard Operating Guide Page 30 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
DEACTIVATION PHASE:
When notified by the Director, coordinate closing procedures.
Complete an inventory of supplies and equipment owned by the facility and forward to the Director.
Standard Operating Guide Page 31 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
STATION #3: SAFETY BRIEFING JOB AID
GENERAL OVERALL RESPONSIBILITIES:
This position will be responsible for briefing new personnel on expectations and safety
procedures at job sites. Once the employee has completed their safety briefing, the employee
should be ushered to Station #4.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Obtain the following information o Nature of disaster o ERC Location o Facility contact person and/or building manager.
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Report to the ERC.
ACTIVATION PHASE:
Establish contact with ERC Director Supplies needed:
o An ID Badge o Signage (Station #4 Safety Training) o Copy of floor plan if available. o Clipboard with attendance sheets o Pen o A supply of Safety Training Handouts o Stapler o 10 (or more) chairs, preferably in a semi-circle so participants can see on another o List of additional training required by specific worksites, training locations and
instructors o Flag
OPERATIONAL PHASE:
Brief new personnel on what to expect at job sites, emphasizing the importance of following supervisors’ instructions at the site.
If questions come up and the answer is unknown, raise the flag and ask a runner to summon the Director or other staff to answer the question.
Some employees will be required to take additional training for their particular work, direct those employees to where training is provided.
Ensure employees sign attendance sheet and make sure participants have signed it.
When briefing is complete, explain where the employees should meet the transportation to their worksites.
Standard Operating Guide Page 32 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
File the attendance sheet for each class in a folder and turn them into the Director Daily.
If the content of the safety briefing changes (new material added or safety instructions change), staple a copy of the new safety training script to the attendance sheet of the first class where the new script was used.
Maintenance of these records is important to help protect the Coordinating Agency and local disaster officials from liability, should and employee be injured on the job. See Sample Script below – Scripts are incident specific so edits may be necessary.
DEACTIVATION PHASE:
When notified by the Director, coordinate closing procedures.
Complete an inventory of supplies and equipment owned by the facility and forward to the Director.
Standard Operating Guide Page 33 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
Safety Briefing for Employees
(Presenter: Edit this training for the specific incident)
1. If you will be working outside, dress for the weather. Boots may be helpful, as debris on the ground can be sharp and dangerous.
2. Bring work gloves, sunscreen, hat and any appropriate tools you have. You will be responsible for your tools.
3. Water may be available at your work site, but you are encouraged to bring a personal water container. It is important to drink lots of water while you work.
4. If death/injuries have occurred in the area where you are working, there will be bacteria. When you take a break, wash thoroughly.
5. When you arrive at your worksite, you will be warned if there is a possibility of encountering victims. Follow the instructions given to you at your job site.
6. The work you will be doing may cause stress, anxiety, fear or other strong emotions. You are providing a valuable service by working today. Please understand which by helping, we will not be able to undo the effects of this event. We are each just one person. We can do is help in our own small ways to assist victims into the recovery process. If you care for one lost animal, find one child’s lost favorite toy, or hold the hand of one wheelchair bound senior in a shelter, you will have eased a little of the pain.
7. Do not feel guilty because you are not able to fix everything. Just work your shift, then go home to rest and eat well. Both will help to relieve the stress. Be sure to attend any debriefing conducted at the end of your shift.
8. You will be covered by insurance provided by the county in which you will be working. If you should sustain an injury, you must pay for any treatment required and then submit a claim form and be reimbursed by the insurance company.
9. Follow carefully any instructions given to you at your job site.
10. Please attend any debriefing activity provided at your worksite after your shift.
Standard Operating Guide Page 34 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 35 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
STATION #4: SPECIFIC JOB TRAINING JOB AID
GENERAL OVERALL RESPONSIBILITIES:
This position will be responsible for providing and just-in-time training to employees. Once
training has been completed, employees will be ushered to Station #5.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Obtain the following information o Nature of disaster o ERC Location o Facility contact person and/or building manager.
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Report to the ERC.
ACTIVATION PHASE:
Establish contact with ERC Director Supplies needed:
o An ID Badge o Signage (Station #5 Specific Job Training) o Clipboard with attendance sheets o Pen o A supply of Specific Job Training Handouts (if available) o Stapler o 10 (or more) chairs, preferably in a semi-circle so participants can see on another o List of additional training required by specific worksites, training locations and
instructors o Flag
OPERATIONAL PHASE:
Brief new personal on specific job tasks while on site. If questions come up and the answer is unknown, raise the flag and ask a runner
to summon the Director or other staff to answer the question. Some employees will be required to take additional training for their particular
work, direct those employees to where training is provided (Station #5) Ensure employees sign attendance sheet and make sure participants have
signed it. When briefing is complete, explain where the employees should meet the
transportation to their worksites. File the attendance sheet for each class in a folder and turn them into the
Director Daily.
Standard Operating Guide Page 36 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
If the content of the safety briefing changes (new material added or safety instructions change), staple a copy of the new safety training script to the attendance sheet of the first class where the new script was used.
Maintenance of these records is important to help protect the Coordinating Agency and local disaster officials from liability, should and employee be injured on the job. See Sample Script below – Scripts are incident specific so edits may be necessary.
DEACTIVATION PHASE:
When notified by the Director, coordinate closing procedures.
Complete an inventory of supplies and equipment owned by the facility and forward to the Director.
Standard Operating Guide Page 37 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
STATION #5: TRANSPORTATION STAGING AREA
COORDINATOR POSITION JOB AID
GENERAL OVERALL RESPONSIBILITIES:
This position will be responsible for coordinating transportation to and from worksites. This
position will be responsible for make sure the employees are on the correct vehicle transporting
to and from worksites.
GENERAL PREPAREDNESS / PRE-ACTIVATION:
Obtain the following information o Nature of disaster o ERC Location o Facility contact person and/or building manager.
Notify your family and work supervisor. Pack personal items, clothes, toiletries, medications, blankets, etc. Report to the ERC.
ACTIVATION PHASE:
Establish contact with ERC Director Coordinate recruitment of additional personnel. Assign employees to support Transportation needs. Supplies needed:
o An ID Badge o Transportation Resources – ESF-01
OPERATIONAL PHASE:
Coordinate transportation to and from ERC and Worksites. Know where the employee is supposed to go. Verbalize and walk them to their
mode of transportation. They will not be able to drive their personal vehicles to worksites.
Verbalize and be clear: You need to be on _______ bus going to ______ place. Ensure they understand that they will need to wait on a transportation vehicle to
bring them back to the ERC. Work with EOC Liaison to determine the type and number of vehicles needed to
achieve this task.
DEACTIVATION PHASE:
When notified by the Director, coordinate closing procedures.
Complete an inventory of supplies and equipment owned by the facility (if any) and forward to the Director.
Prepare a list of voluntary staff, vendors and staff and submit to the Director.
Standard Operating Guide Page 38 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
THIS PAGE INTENTIONALLY BLANK
Standard Operating Guide Page 39 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB G: EMPLOYEE REQEUST FORM
Request for Employees (Complete one form for EACH job description)
Request #: Today’s Date: Start Date: End Date:
Title of Employee Position:
Agency Name: Agency Contact:
Agency Address Phone: Ext:
Duties:
Employees must be physically able to:
Number Needed: Dates/Hrs. Needed:
Skills Needed (If computerized, select from skills listed on Disaster Employee Registration Form)
Job Skill # Description Job Skill # Description
Follow-up Contacts with Requesting Agency / Clarification of Need
Date Comments
Employees Referred
Name Date Name Date
Request closed on ___/___/___ Completed No placements possible No Longer Needed
Standard Operating Guide Page 40 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB H: EMPLOYEE INSTRUCTIONS
Employee Instructions
1. Registration/Orientation Area:
Please fill out a registration form and
proceed as directed to Data
Coordination at Station #2.
2. Data Coordination Area:
Coordinator will take your form, talk
with you about your skills, and refer
you to an agency needing your help.
Next, take your referral form to the
Employee ID area at Station #3.
3. Employee ID Area: You will receive
an ID bracelet that will allow you to
enter restricted areas during the
day(s) written on ID. Proceed to
Safety Training area (Station #4).
4. Safety Training Area: You will be
given special instructions about
safety, security & transportation. You
may be directed to Station #5 for job
specific training. If not, proceed to
the Transportation Staging area
(Station #6).
5. Specific Job Training: Some jobs
will require extra orientation or
training that will be provided by the
agency to which you are referred.
Proceed to Station #6.
6. Transportation Staging Area: After
you have been registered, referred to
an agency, given proper ID, received
proper safety training, you are ready
to go to work. Transportation to work
sites may be provided.
Employee Instructions
1. Registration/Orientation Area:
Please fill out a registration form and
proceed as directed to Data
Coordination at Station #2.
2. Data Coordination Area:
Coordinator will take your form, talk
with you about your skills, and refer
you to an agency needing your help.
Next, take your referral form to the
Employee ID area at Station #3.
3. Employee ID Area: You will receive
an ID bracelet that will allow you to
enter restricted areas during the
day(s) written on ID. Proceed to
Safety Training area (Station #4).
4. Safety Training Area: You will be
given special instructions about
safety, security & transportation. You
may be directed to Station #5 for job
specific training. If not, proceed to
the Transportation Staging area
(Station #6).
5. Specific Job Training: Some jobs
will require extra orientation or
training that will be provided by the
agency to which you are referred.
Proceed to Station #6.
6. Transportation Staging Area: After
you have been registered, referred to
an agency, given proper ID, received
proper safety training, you are ready
to go to work. Transportation to work
sites may be provided.
Standard Operating Guide Page 41 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB I: DISASTER EMPLOYEE REGISTRATION FORM
Disaster Employee Registration Form (Please print clearly. Submit at Employee Reception Center)
Mr. __ Mrs. __ Ms. __ Name Birth Date Day Phone
Home Address Evening Phone
City State ZIP
Email Address
Emergency Contact Relationship Day Phone
Occupation Employer
Business Address State ZIP
If you have any health limitations, please explain
Disaster Employee Registration Form (Please print clearly. Submit at Employee Reception Center)
Mr. __ Mrs. __ Ms. __ Name Birth Date Day Phone
Home Address Evening Phone
City State ZIP
Email Address
Emergency Contact Relationship Day Phone
Occupation Employer
Business Address State ZIP
If you have any health limitations, please explain
Standard Operating Guide Page 42 of 42 SOG-5-1: Disaster Employee Integration Center 1 July 2016
This SOG is in accordance with the Georgia Emergency Management Act of 1981, O.C.G.A Title 38, Chapter 3; the Chatham County Code Article III, Chapter 4; the Chatham Community Emergency Management Program; the
County Emergency Operations Plan (EOP) and the National Incident Management System (NIMS).
TAB J: EMPLOYEE ASSIGNMENT FORM
Employee Assignment Form (Please print clearly. Keep with you while on assignment)
Name: ______ Day Phone: _____________
Assignment Report To:_________________________________
Location
Start Date:_________________ Time:___________ _________________________
Finish Date:________________ Time:___________ Return to the ERC after completing this assignment.
ERC Contact Information: _________________________________________
Employee Assignment Form (Please print clearly. Keep with you while on assignment)
Name: ______ Day Phone: _____________
Assignment Report To:_________________________________
Location
Start Date:_________________ Time:___________ _________________________
Finish Date:________________ Time:___________ Return to the ERC after completing this assignment.
ERC Contact Information: _________________________________________
Employee Assignment Form (Please print clearly. Keep with you while on assignment)
Name: ______ Day Phone: _____________
Assignment Report To:_________________________________
Location
Start Date:_________________ Time:___________ _________________________
Finish Date:________________ Time:___________ Return to the ERC after completing this assignment.
ERC Contact Information: _________________________________________
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