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Common AES Reporting Common AES Reporting Problems/ConcernsProblems/Concerns
Proper Format Options 2 and 3
NDR AES Filer ID-SRNNDR AES 123456789-
HOU12345NDR AES X20001121000123
Option 4 NDR AES4 Exporter ID-Filer ID
NDR AES4 123456789-987654321
Clear, Complete and Easy to
Find on Document
AES Exemption AES Exemption StatementStatement
AES Exemption AES Exemption StatementStatement
Port of Port of ExportExportPort of Port of ExportExport
Report as Defined in Schedule D
Valid Port for Export Reporting
Valid Port for the Method of Transportation
Port of Port of ExportExportPort of Port of ExportExport
Port Name State AES Ves Air Rail Road Fix
2301 BROWNSVILLE, TX_______ TX Y ___ Y Y Y Y N 2302 DEL RIO, TX______________ TX Y ___ N N Y Y N 2303 EAGLE PASS, TX__________ TX Y ___ N N Y Y N 2304 LAREDO, TX______________ TX Y ___ N Y Y Y N 2305 HIDALGO,TX_____________ TX Y ___ N Y Y Y N 2307 RIO GRANDE CITY, TX____ TX Y ___ N N Y Y N 2308 SAN ANTONIO, TX________ TX N ___ N N N N N 2309 PROGRESO, TX____________ TX Y ___ N N Y Y N 2310 ROMA, TX_________________ TX Y ___ N N Y Y N 2382 MIDLAND INTER AIRPORT_ TX N ___ N N N N N 2393 BROWNSVILLE-CARTAGE___ TX N ___ N N N N N
Schedule B/HTS Schedule B/HTS Classification Classification
CodesCodes
Schedule B/HTS Schedule B/HTS Classification Classification
CodesCodes HTS Numbers Invalid for Exports
Numbers for American Goods Returned from Puerto Rico
10-digit Classification Number
Classification Assistance - Commodity Analysis Branch
LV - Low Valued Non-Licensed Shipments ($2500 and Less per Classification Number)
LC - Low Valued Licensed Shipments
($2500 or Less per Classification Number)
Export Export Information Information Codes “LC” and Codes “LC” and “LV”“LV”
Export Export Information Information Codes “LC” and Codes “LC” and “LV”“LV”
Responding to Responding to Error MessagesError MessagesResponding to Responding to Error MessagesError Messages
Warnings - Respond within 4-day Period
Verify - Do Not Ignore
Contact Your Census Client Rep
Responding to Responding to Error MessagesError MessagesResponding to Responding to Error MessagesError Messages
Code Message Type Severity Create Date
_ 8H1 VERIFY - VAL/QUANT 1 OUT OF RANGE HIGH__ Y_ I 03071997_ 8H2 VERIFY - VAL/QUANT 2 OUT OF RANGE HIGH__ Y_ I 03071997_ 8L1 VERIFY - VAL/QUANT 1 OUT OF RANGE LOW___ Y_ I 03071997_ 8L2 VERIFY - VAL/QUANT 2 OUT OF RANGE LOW___ Y_ I 03071997_ 8PI VERIFY-IMPRB COMMODITY FOR FIXED TRNSPRT Y_ I 03051997_ 8QR VERIFY - QUANT RELATION OUT OF RANGE____ Y_ I 03071997_ 8Q1 WARN ERR - QUANTITY 1 EXCEEDS MAXIMUM___ Y_ W 03071997_ 8Q2 WARN ERR - QUANTITY 2 EXCEEDS MAXIMUM___ Y_ W 03071997_ 8SO VERIFY - OTH MOT SWT TOO HIGH FOR COMMOD Y_ I 03071997_ 8SR VERIFY - RAIL SWT TOO HIGH FOR COMMODITY Y_ I 03071997_ 8ST VERIFY - TRCK SWT TOO HIGH FOR COMMODITY Y_ I 03071997_ 8SW WARN ERR - SHIP WEIGHT EXCEEDS MAXIMUM__ Y_ W 03071997
Change and Original Must Match Blank - Option 2
3 - Option 3
4 - Option 4 Option 3 Change - QOption 3 - Requires Two Transmissions
Filing Option Filing Option IndicatorIndicator
Filing Option Filing Option IndicatorIndicator
Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes
Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes
SCAC or IATA Reported = Carrier Moving the Cargo from the United States
Carrier SCAC = Carrier Booking
SCAC and Booking of NVOCC - Acceptable when Exporting Carrier and Booking are Unknown
Carrier Name must match the SCAC or IATA reported
Use Specified Unknown SCAC or IATA Codes when a Code hasn’t been Issued
Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes
Carrier (SCAC and Carrier (SCAC and IATA) CodesIATA) Codes
SCAC for Unknown Mexican Trucks *M or 99M IATA Codes for Unknown Aircraft US - *U or 99U Canadian - *C or 99C Foreign - *F or 99F Unknown Vessel UNKN Flyaway ** or 99O
Carrier SCAC Carrier SCAC and IATA) Codesand IATA) Codes
Carrier SCAC Carrier SCAC and IATA) Codesand IATA) Codes
IATA Codes - Foreign Trade web sitewww.census.gov/foreign-trade
SCAC CodesNational Motor Freight Association
703-838-1822
Software Software EvaluationEvaluationSoftware Software
EvaluationEvaluation
Appendix Q Was - Recommended Edits Now - Required Edits
Problems with Software Retest Participants
Reporting LimitsReporting LimitsReporting LimitsReporting Limits
One Header and One Trailer (A & Z Records) per Transmission
99 USPPI’s per Header
99 Shipments per Exporter
999 Lines per Shipment
Exceed the limits and System Slows Down
Foreign Entity as Foreign Entity as USPPIUSPPI
Foreign Entity as Foreign Entity as USPPIUSPPI
If in the United States at the Time of Export
ID Number - Passport, Visa or Border Crossing Number
ID Type - “T”
Embassy Shipments
ID Number - 2-digit ISO Code + EMBASSY
ID Type - “T”
Approved Option 4 USPPI Complete a QuestionnaireComplete BXA Certification Form
BXA Web Site www.bxa.doc.gov/enforcement
Commerce Commerce Licensed Licensed
Shipments in Shipments in Option 4Option 4
Commerce Commerce Licensed Licensed
Shipments in Shipments in Option 4Option 4
Reporting Required Method of Transportation
Crossing the Border
Port at Border Crossing Carrier Code of Carrier
Crossing Border
Exports Transiting Exports Transiting CanadaCanada
Exports Transiting Exports Transiting CanadaCanada
Quantity – Report in Unit of Measurement Specified in Classification Schedule
Shipping Weight – Report in Kilograms Value – Report in whole US dollars -
No cents, decimals or foreign currency
Reporting Reporting DataDataReporting Reporting DataData
Gross Shipping Weight and Quantity Reported in Kilograms – Gross Shipping Weight must be greater than or equal to the Quantity
Note: Do not report fractions or portions of a whole - Round to the nearest whole
Reporting Reporting DataDataReporting Reporting DataData
Vehicles with Diplomatic Tags
“US” - Title State
Principal Party in Interest and Forwarding Agent - US Entities
Household Goods and Personal Effects
$2500 Exemption Applies
Miscellaneous Miscellaneous SituationsSituations
Miscellaneous Miscellaneous SituationsSituations
Transportation Data Unknown - Estimate , then Amend
AES does not accommodate In-Transit Shipments - Form 7513
Report In-Bond Code “70” Report Mexican State Code for
Mexican Shipments
Miscellaneous Miscellaneous SituationsSituations
Miscellaneous Miscellaneous SituationsSituations
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