Consolidating IT Structure Across Agencies

2012 SLDS P-20W Best Practice Conference 1

CONSOLIDATING IT STRUCTURE ACROSS

AGENCIESMonday, October 29, 2012

Facilitator: Jim Campbell (SST)Panelists:John Kraman, Oklahoma Department of EducationSteve Snow, North Dakota Department of Education

2012 SLDS P-20W Best Practice Conference 2

NORTH DAKOTA

2012 SLDS P-20W Best Practice Conference 3

K-12 Centralized Data Systems• Legislative study in the late ‘90s due to skyrocketing

cost of server hosting• Opposition from mid-sized agencies• State mandate (2001 session) that ITD would host

servers• No state agreements between agencies

NORTH DAKOTA

2012 SLDS P-20W Best Practice Conference

K-12 Centralized Data Systems• Challenges• Change the way of thinking, let go of ownership

• Benefits• Better ‘care and feeding’ of servers• Cheaper• Improved services to state as a whole• Neutral ‘third party’ for research (SLDS link)

NORTH DAKOTA

4

2012 SLDS P-20W Best Practice Conference

OKLAHOMA

5

2012 SLDS P-20W Best Practice Conference 6

Oklahoma’s IT Consolidation:Upon taking office, Governor Mary Fallin

observed that many state government agencies were outdated “eight-track bureaucracies in an iPod world.”*

Gov. Fallin signed HB 1304 on May 24, 2011 – to reform and consolidate the information technology structure, operations and purchasing procedures of the state.

OKLAHOMA

* “‘Find a way forward’: Jobs, economy top Fallin’s list of priorities” by M. Scott Carter , The Journal Record, February 7, 2011 [http://journalrecord.com/2011/02/07/%E2%80%98find-a-way-forward%E2%80%99-capitol/]

2012 SLDS P-20W Best Practice Conference 7

The Oklahoma State Department of Education (OSDE) was the first state agency to consolidate IT with the Office of State Finance (OSF) – now the Office of Management and Enterprise Services (OMES).• Consolidation began on July 1, 2011• The Service Level Agreement between

OSDE and OMES was executed on June 26, 2012

• Governance bi-laws to be signed in October 2012

OKLAHOMA

2012 SLDS P-20W Best Practice Conference

OKLAHOMA SDE’S “WAVE” (JULY 2011)

8

2012 SLDS P-20W Best Practice Conference

CONSOLIDATION AND OSDE’S BUDGET

9

2012 SLDS P-20W Best Practice Conference

Beyond a change in the posture of the OSDE – from hoarding data to reporting data – consolidation has required that the OSDE:• Define and coordinate data/IT projects• Define value for data/IT projects• Clarify roles and responsibilities• Implement a comprehensive and systematic process from

concept to implementation• Track data/IT projects with accountability• Connect OSDE data/IT projects with P-20W

NEED FOR DATA GOVERNANCE

10

2012 SLDS P-20W Best Practice Conference

Contact information:Steve Snow fsnow@nd.govJohn Kraman john.kraman@sde.ok.gov Jim Campbell jim.campbell@sst-slds.org

CONTACTS & ADDITIONAL RESOURCES

11