Copyright 2002, Paradigm Publishing Inc. CHAPTER 3 BACKNEXTEND 3-1 LINKS TO OBJECTIVES Nonprinting...

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-1

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Word 2002

FORMATTING

PARAGRAPHS

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-2

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Performance Objectives• Turn on/off the display of nonprinting

characters• Change the alignment of text in paragraphs• Indent text in paragraphs• Automate formatting with Format Painter• Create numbered and bulleted paragraphs• Create ordinals• Change line spacing in a document• Repeat the last action• Reveal formatting

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-3

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Nonprinting Characters

Displaying Nonprinting CharactersClick button

Displays…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-4

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Formatting Marks

Displaying Nonprinting Characters

Insert a checkmark for eachtype of mark

to be displayed

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-5

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Paragraph Alignment

To Align Text Button Shortcut Command

Left Margin

Between Margins

Right Margin

Left & Right Margins

Ctrl + L

Ctrl + E

Ctrl + R

Ctrl + J

Or in ParagraphDialog Box(Format, Paragraphor right-click, Paragraph

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-6

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Paragraph Spacing

Before Paragraph

After Paragraph

Line Spacing

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-7

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Indenting Text

Ruler and Indent Markers

AlignmentButton First Line Indent

Hanging IndentLeftIndent

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-8

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Indent Examples

First Line Indent:½ inch

Left Margin Indent:½ inch

Hanging Indent:½ inch

Copyright 2002, Paradigm Publishing Inc.

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3-9

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Numbered and Bulleted Paragraphs

Use buttons…

…or “As you type”

options

Numbering

Bullets

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-10

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Bullet and Numbering Options

Format, Bullets and Numbering

Reveals…

Bulleted Tab Numbered Tab Outline Numbered Tab

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-11

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Creating Ordinals

Ordinals

1st → 1st

2nd → 2nd

3rd → 3rd

16th → 16th

102nd → 102nd

Typing Number and st, nd, th, or rd followedby space is automatically changed

For Example…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-12

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Changing Line Spacing

By Keyboard…Ctrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing

By Toolbar Button…

By Dialog Box… Choices

Settings…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-13

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Reveal Formatting Task Pane

A click of choices herereveals related dialogboxes, for example…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-14

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you turn on/off display of nonprinting characters? Click button

Displays…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-15

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you open the Display Options dialog box?

Tools, Options

Insert a checkmark for eachtype of mark

to be displayed

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-16

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you align text at the left margin?

Between the margins? At the right margin? At the left and right margins?

Use buttons

Format,Paragraph

or…or…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-17

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you return all paragraph formatting to normal?

Select text then press Ctrl + Q

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-18

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you display the Paragraph dialog box?

Format,Paragraph

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-19

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you indent the first line of a paragraph?Tab Key, Ruler & Indent Markers

First Line Indent

…or use Specialin Paragraphdialog box

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-20

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you indent the left margin of all

lines of text in a paragraph or selected paragraphs?

Ruler and Indent Markers

…or increase Left Indentin Paragraphdialog box

Left Indent

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-21

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you decrease the indent of text in a paragraph?

Adjust Ruler and Indent Markers

…or decrease numbersin Paragraph dialog box

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-22

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you indent left and right

margins of a paragraph?

Adjust Ruler and Indent Markers

…or increase numbers in Paragraph dialog box

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

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3-23

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you create a hanging

paragraph?

Move Top Indent Marker to Left

…or use Specialin Paragraphdialog box

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-24

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you create numbered or

bulleted paragraphs?Use buttons…

…or “As you type”

options

Numbering

Bullets

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-25

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you display the Bullets and

Numbering dialog box?

Format, Bullets and Numbering

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-26

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you change to single spacing? Double

spacing? 1.5-line spacing?By Keyboard…

Ctrl + 1 → Single SpacingCtrl + 2 → Double SpacingCtrl + 5 → 1.5 Line Spacing

By Toolbar Button…

By Dialog Box… Choices

Settings…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-27

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you repeat the last word

processing action?

Using Menu Commands Edit – Repeat

Using the Keyboard Ctrl + Y or F4 Key

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-28

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

Commands ReviewHow do you use the Reveal Formatting Task Pane?

A click of choices herereveals related dialogboxes, for example…

Copyright 2002, Paradigm Publishing Inc.

CHAPTER3

BACK NEXT END

3-29

LINKS TO

OBJECTIVES• Nonprinting

Characters• Alignment and

Spacing• Indenting• Numbered and

Bulleted Paragraphs

• Ordinals• Line Spacing• Reveal

Formatting Task Pane

• Commands Review

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Formatting Documentsand

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