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Cornerstone Academy Preparatory School Parent’s Association Meeting. Wednesday, Septembe10, 2014. Agenda. Roll Call. Lana Nguyen CAPS PA Secretary Cornerstone Academy Preparatory School. 2014 – 2015 PA Officers. PA General Info. - PowerPoint PPT Presentation
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WEDNESDAY, SEPTEMBE10, 2014
Cornerstone Academy Preparatory School
Parent’s Association Meeting
Agenda
# Topic Lead Role Time
1 Call to Order Debbie Mendoza
PA President 5 minutes
2 Roll Call Lana Nguyen PA Secretary 3 minutes
3 Finance Update Deo Agustin PA Treasurer 5 minutes
4 PA Bylaws Review
Debbie Mendoza
PA President 2 minutes
5 Committee Chairs
Tammy Ton PA Vice President
10 minutes
6 Jog-a-thon Event Deo Agustin PA Treasurer 5 minutes
LANA NGUYENCAPS PA SECRETARY
CORNERSTONE ACADEMY PREPARATORY SCHOOL
Roll Call
2014 – 2015 PA Officers
Name Role
Debbie Mendoza PA President
Open PA Vice President
Lana Nguyen PA Secretary
Deo Agustin PA Treasurer
Name Role
Angel Esquivel
Jennifer Ha
Liza Agustin
Lucia Escobar
Mridul Bajpai
Sammie Ngar
Special Projects Officers
Name Role
Irene Bernardino Teacher Relations Director
Edel Dakhil and Michele Franco
Volunteer Coordinators
Andrea Henderson Homeroom Parent Program Director
PA General Info
• Our goal – Support our scholars and Cornerstone values through organizing, participating, and funding events
• Meetings for PA Officers – 2nd Wed of every month• 6:30pm – 8:00pm in the MPR
• Townhall meetings – Sept, Nov, Feb, May• 6:30pm – 7:30pm in the MPR
DEO AGUSTINCAPS PA TREASURER
CORNERSTONE ACADEMY PREPARATORY SCHOOL
Financial Update
CAPS PA Financial Status
Previous PA Balance: $14,009
Total Expense since last PA meeting: $234
Total Revenue since last PA meeting: $50
Ending PA Balance: $13,825
CAPS PA Financial Status
Budget & Event Request
5th Grade Fieldtrip to Santa Clara University - $571.30 Class size = 30 scholars Current allocation of $700 for Walden West transportation Plan to visit SJSU in the Spring (additional budget request?)
School-wide fundraising – Brax Spirit Cups A pack of 4 cups sells for $18 $7.25 profit on each sale goes to your organization No upfront costs and no inventory Forecast: 350 scholars sell 2 products each = $5,075 in
revenue
DEBBIE MENDOZACAPS PA PRESI DENT
CORNERSTONE ACADEMY PREPARATORY SCHOOL
PA Bylaws
Proposal to Update PA Bylaws
• Align with current direction
• Vote of approval in next PA meeting – Wed., October 8th
• For questions, please email the Parent Association mailbox: parentsassociation@cornerstoneacademysj.org
TAMMY TONCAPS PA V ICE PRESI DENT
CORNERSTONE ACADEMY PREPARATORY SCHOOL
Committee Chairs
2014 – 2015 Standing Committees
PA Name Chair Name Primary Role
TBD Jog-a-thon Chair • Manages the biggest fundraising event of the year. • Work with Volunteer Coordinators and Homeroom Parents to solicit
volunteers.• Report Jog-a-thon results at Family Movie Night (Fall).
TBD Family Movie Night Chair
• Manages family movie night event.• Work with Volunteer Coordinators and Homeroom Parents to solicit
volunteers.• Report Family Movie Night revenue directly to the PA Treasurer.
TBD Bake Sale Chair • Manages bake sale event.• Work with Volunteer Coordinators and Homeroom Parents to solicit
volunteers.• Report Bake Sale revenue directly to the PA Treasurer.
TBD Pizza My Heart Chair
• Manages pizza my heart event.• Works closely with Publicity & Communication Chairs, as well as,
Homeroom Parents, and PA Secretary to market event.• Report Bake Sale revenue directly to the PA Treasurer.
Andrea Henderson (Homeroom Chair)Irene Bernardino (Social Chair)Michele Franco (Volunteer Chair)Edel Dakil (Volunteer Chair)
Angel Esquivel
Jennifer Ha
Liza Agustin
Lucia Escobar
Mridul Bajpai
Sammie Ngar
2014 – 2015 Standing Committees
Name PA Officers Primary Role
Edel Dakhil and Michele Franco
Volunteer Chair • Work with parents to fill their volunteer hours by recommending appropriate and achievable volunteer opportunities.
• Supports general PA events by partnering volunteer tasks to parents in need of volunteer hours.
Irene Bernardino
Social Chair • Plan and implement all not-for-profit social activities for School teachers, administrative & operation staff, students and their families; including, but not limited to, Teacher & School Staff Appreciation luncheon, the Ice Cream Social, Spirit Days, and Student Holiday Workshop.
TBD Hospitality Chair • Plan and serve refreshments at the monthly PA meetings and other PA functions.
• Coordinate the New Parent Meet & Greet, Welcome Back Potluck, & Year End BBQ.
Andrea Henderson (Homeroom Chair)Irene Bernardino (Social Chair)Michele Franco (Volunteer Chair)Edel Dakil (Volunteer Chair)
Angel Esquivel
Jennifer Ha
Liza Agustin
Lucia Escobar
Mridul Bajpai
Sammie Ngar
2014 – 2015 Standing Committees
Name PA Officers Primary Role
TBD Nominating Chair • Publicize PA positions and recruit volunteers to fill open Executive Board positions for the upcoming school year.
• Work with the Executive Board and Committee Chairs to prepare a list of nominees to be included on the annual election ballot at the April PA meeting. This list shall be completed and publicized to all PA members two weeks prior to the April meeting.
TBD Finance Audit Chairperson
• The Finance Audit Committee shall be made up of up to three PA members that do not currently serve on the Executive Board. The Finance Audit Chair shall audit the financial records of the PA and prepare a fiscal year-end audit report.
Andrea Henderson (Homeroom Chair)Irene Bernardino (Social Chair)Michele Franco (Volunteer Chair)Edel Dakil (Volunteer Chair)
Angel Esquivel
Jennifer Ha
Liza Agustin
Lucia Escobar
Mridul Bajpai
Sammie Ngar
2014 – 2015 Standing Committees
PA Name Chair Name Primary Role
TBD Publicity Chair • Attend School functions and events to take photos and write articles for submission to the local newspaper, School newsletter, and School website
• Decorate and maintain the PA bulletin board in the School lobby to reflect a positive and informative display.
TBD Web Communication Chair
• Work closely with the School Principal (or delegate) to build and maintain the School newsletter and website.
• Work closely with the Publicity Chair to publicize School events on the newsletter and website.
Andrea Henderson (Homeroom Chair)Irene Bernardino (Social Chair)Michele Franco (Volunteer Chair)Edel Dakil (Volunteer Chair)
Angel Esquivel
Jennifer Ha
Liza Agustin
Lucia Escobar
Mridul Bajpai
Sammie Ngar
2014 – 2015 Standing Committees
PA Name Chair Name Primary Role
Andrea Henderson
Room Parent Chair • Solicit volunteers for a minimum of one Room Parent per classroom and maintain records (i.e. name, phone, email) to contact these individuals.
• Coordinate and review with the Room Parents their responsibilities; including requesting parental consent forms for student photos and the PA Directory, supporting the teacher with class parties, coordinating the decoration of Field Day t-shirts, and recruiting parent volunteers to assist at various PA events.
TBD Playground & Beautification Chair
• Research and present campus & playground maintenance and improvement plans.
• Work closely with the Fundraising Chair to coordinate fundraising for maintenance and improvements of the School's playground equipment and grounds.
• Purchase equipment, supplies, and services necessary to maintain and improve the playground equipment and grounds as approved (by vote) by the PA membership.
Andrea Henderson (Homeroom Chair)Irene Bernardino (Social Chair)Michele Franco (Volunteer Chair)Edel Dakil (Volunteer Chair)
Angel Esquivel
Jennifer Ha
Liza Agustin
Lucia Escobar
Mridul Bajpai
Sammie Ngar
DEO AGUSTINCAPS PA TREASURER
CORNERSTONE ACADEMY PREPARATORY SCHOOL
Jog-a-thon Event
Jog-a-thon Event
Largest fundraising event Friday, October 17 14 classes at approximately 420
scholars
Purpose Sponsors established grade level
fieldtrips
Jog-a-thon Committee PA Officers PE Teacher Homeroom Parents
Details Marketing & Communication Collection of Funds Day of Event Set-up
Timeline Sept 15 to Sept 25 – finalize
committee and complete majority of the planning
Monday, Sept 29 – send out Jog-a-thon packet (letter, sponsor sheet, and collection envelope)
Friday, Oct 17 – CAPS 5th Annual Jog-a-thon!
Friday, Oct 31 – DUE DATE to turn in all pledges/donations
Saturday, Nov 1 – CAPS PA meet to count all pledges/donations turned in
Friday, Nov 7 –Jog-a-thon results will be announced during Family Movie Night
Jog-a-thon School-wide Goal
Goal
Each class receives 10% of total funds collected
Collect $1500 or more, receive an increase rate of $20%
Example $ Collected Per Class
10% $1000 $100
Example $ Collected Per Class
20% $2000 $400
School-wide Goal
Class Goal Per Scholar
$20,000 $1500 $50
DUE DATE to turn in all pledges/donations: Friday, October 31
LANA NGUYENCAPS PA SECRETARY
CORNERSTONE ACADEMY PREPARATORY SCHOOL
Sept – Nov Events Calendar
Aug & Sept Events
August 2014 AugustSu M Tu W Th F Sa 13 Monthly PA Meeting
1 2 18 - 19 Kindergarten Orientation3 4 5 6 7 8 9 20 First Day of School
10 11 12 13 14 15 16 22Back to School Meet & Greet Potluck
17 18 19 20 21 22 23 27 PA Townhall Meeting24 25 26 27 28 29 3031
September 2014 SeptemberSu M Tu W Th F Sa 1 Labor Day - No School
1 2 3 4 5 6 3 Back to School Night
7 8 9 10 11 12 13 10Monthly PA Meeting & Chaperone Training
14 15 16 17 18 19 20 18Walden West Sci. Camp Parent Meeting
21 22 23 24 25 26 27 29Teacher/Homeroom Parent Mixer
28 29 30
Oct & Nov Events
October 2014 OctoberSu M Tu W Th F Sa 8 Monthly PA Meeting
1 2 3 4 13 Columbus Day - No School5 6 7 8 9 10 11 17 Annual Jog-a-thon Fundraiser
12 13 14 15 16 17 18 24Kindergarten Fieldtrip - Happy Hollow
19 20 21 22 23 24 25 31 Halloween26 27 28 29 30 31
November 2014 NovemberSu M Tu W Th F Sa 7 Family Movie Night - Fall
1 11 Veterans Day - No School2 3 4 5 6 7 8 12 PA Townhall Meeting
9 10 11 12 13 14 15 24 - 28Thanksgiving Week - No School
16 17 18 19 20 21 22 27 Thanksgiving Day23 24 25 26 27 28 2930
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