CRIS in the Netherlands Marjan Vernooy-Gerritsen euroCRIS - St. Andrews – November 2009

CRIS in the Netherlands

Marjan Vernooy-GerritseneuroCRIS - St. Andrews – November 2009

Agenda

• Laboratorial Assessment of CRIS’s• Prioritising criteria (MoSCoW)• Dreaming of …. As-is To-be

Dutch Situation

• Metis - Built by UCI of Radboud University Nijmegen

- Started in 1993, based on Oracle

- Used by all 13 universities and KNAW

- Metadata of content in Open Access Repositories

- Affiliation central (person – organisation)

• Next Generation Metis- Oracle Forms Java

• Rethinking the function of CRIS

MetisEntity Relationship Diagram

Equipment

ProjectProjectOrganisationOrganisation

Service

Funding Programme

Patent

Skills

CV

Product

Event

PersonPerson

Classification(Semantics)

Classification(Semantics)

Publication

CERIF: Common European Research

Information Format

Request of Interest

• Laboratorial assessment of three Current Research Information Systems:- Converis (version 3.1), Avedas, Germany

- Metis (version 2.1) + Personal Metis, UCI, The Netherlands

- PURE (version 3.10), Atira, Denmark

• Installed and filled with same case • Hands-on assessment took place from

May 2008 until December 2008.

Laboratorial assessment

Main issues

1. Input & registration

2. Output & reporting

3. Functional application management

4. Workflow engine

5. Usability

6. Interoperability

7. Adaptability

8. Technical architecture and technical application management

9. Pricing and implementation

10. Supplier and client ratings

Laboratorial Assessment (2)

Main issues

1. Input & registration

2. Output & reporting

3. Functional application management

4. Workflow engine

5. Usability

6. Interoperability

7. Adaptability

8. Technical architecture and technical application management

9. Pricing and implementation

10. Supplier and client ratings

1

2

- Weak or not

available

V OK

+ Strong

n/a Not

applicable

and not

scored

* Score

weighted

double

Input & Registration

1 Input & Registration Converis Metis PURE

1.1 * Input of research output metadata v + +Input of research programs and projects by manually filling-in electronic forms. Registration of funding by (part of) research programs and projects. Registration of relations between organizational units and research programs and projects. Registration of relations between persons and research programs and projects.

1.2 Import of research output metadata (by file batch) v + +

Import of research output metadata by manual import of digital metadata (ex. BibTeX entry). Input of multiple research publications. Automatic metadata association. Automatic person recognition (DAI), optionally within a pre-defined range.

etcetera

Input & Registration

1 Input & Registration Converis Metis PURE

1.1 * Input of research output metadata v + +

1.2 Import of research output metadata (by file batch) v + +

1.3 Import of research output metadata (by web service/API) v v +

1.4 Import and registration of full-text (by file batch) + v +

1.5 Import and registration of full-text (by web service/API) v + +

1.6 Input of research programs and projects + v +

1.7 Diacritics and multi-byte characters v v v

Total score v + +

Interoperability

6 Interoperability Converis Metis PURE

6.1 Interoperability with external repositories v v +

6.2 Interoperability with external research programs and –project databases v v v

6.3 Interoperability with institutional repository full text files v + +

6.4 Interoperability with HRM-systems + + v

6.5 Interoperability with international programs v v v

6.6 Interoperability with financial systems v - v

6.7 Output to business intelligence tools - v v

6.8 Systems accessibility (API's etcetera) v v

Total score v v v

Total Score

Main Issue Converis Metis PURE

1 Input & registration v + +

2 Output & reporting v v +

3 Functional application management v v +

4 Workflow engine v - v

5 Usability v v +

6 Interoperability v v v

7 Adaptability v - +

8 Technical architecture and technical application management + v +

9 Pricing and implementation + + v

10 Supplier and client ratings + + +

MoSCoW priorities

• Must have• Should have• Could have• Won’t have (now)

• 7 Main Issues• 8.1 Agreement on co-operation / shared service• 8.2 Agreement for centralised reference databases

(authors, organisations, journals, titles, etcetara)

MoSCoW priorities (2)

MoSCoW priorities (3)

MoSCoW priorities (4)

Repository InfrastructuurCurrent Research Information System (CRIS)

Delfi(NWO)

Metis (university)

Repositories(universities)

NARCIS(KNAW)

(DAREnet)

NOD(KNAW)

ERP-systeem(university)

HRM-systeem (university)

Iris(NWO)

ERP(NWO)

DWH(NWO)

D-NET(DRIVER

Europa)

As-is situation (2009)CRIS landscape Metis

eDepot(KB)

metadata

publications

metadata

metadata

metadata

metadata

publications

DataDepot(DANS)

metadata

metadata

Academic Information Domain

Customised Interfaces

Universities, 3TU datacenter, …

Research Information System

Beyond(NWO)

NL-RIS(Shared Service)

NARCISPortal(KNAW)

ERP(NWO)

DWH(NWO)

D-NET(DRIVER

Europa)

ERP

HRM

To-be situation 2012 (?)

DataDepot

(3TU)

eDepot(KB)

DataDepot(DANS)

repositories

publications

datasets

metadata

metadata

metadata metadatametadata

Danish design

DRIVER infrastructuur

Enabling Layer

Data Layer

EU Open AccessRepositories

Functionality Layer

Ad

min

istr

ato

rE

nd

use

rsD-NET / DRIVER portal

Nationale portals

Project Applicatie

aggregator

Next steps

• Step 0:Inventarisation, September 2009• Step 1:Decision stakeholders, December 2009• Step 2:Impact analyse, Risc analyse, April 2010• Step 3:etcetera

• Step x: 2012 Development, Implementation ?

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