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Current and Evolving Practices in Asset Management for Highway Agencies
Tuesday, August 7, 20181:00-3:00 PM ET
TRANSPORTATION RESEARCH BOARD
The Transportation Research Board has met the standards and
requirements of the Registered Continuing Education Providers Program.
Credit earned on completion of this program will be reported to RCEP. A
certificate of completion will be issued to participants that have registered
and attended the entire session. As such, it does not include content that
may be deemed or construed to be an approval or endorsement by RCEP.
Purpose Discuss highlights from the 12th National Conference on Asset Management. The conference provided an opportunity for practitioners from all sectors to share ideas about how asset management is changing the way transportation agencies operate.
Learning ObjectivesAt the end of this webinar, you will be able to:• Describe how the increased attention on government accountability,
performance-based decisions, and collaboration impact the way transportation agencies do business
• Identify trends in asset management practices across the country• Recognize gaps between current and desired capabilities in asset
management.
Current and Evolving Practices in Asset Management
Analyzing & Optimizing Investments
Scott Richrath
Atkins, a member of the SNC-Lavalin Group
August 7, 2018
Current and Evolving Practices in Asset Management:
Analyzing & Optimizing Investments
TrendsAdvancing the Practice
Managing Risk
Involving our Customers
Current and Evolving Practices in Asset Management:
Analyzing & Optimizing Investments
Advancing the Practice
Advancing the Practice: ODOT
Advancing the Practice: TransLink
Current and Evolving Practices in Asset Management:
Analyzing & Optimizing Investments
Managing Risk
Managing Risk: Fugro
Managing Risk:US Fish & Wildlife
Current and Evolving Practices in Asset Management:
Analyzing & Optimizing Investments
Involving our Customers
Involving our Customers: Stakeholder Feedback Loop
Involving our Customers: Perception Gap in Seattle
Involving our Customers at NYMTA
Current and Evolving Practices in Asset Management
Analyzing & Optimizing Investments
Scott Richrath
Atkins, a member of the SNC-Lavalin Group
Scott.Richrath@atkinsglobal.com
BETTER DATA FOR BETTER DECISIONS
Stephen HaleGIMS Systems Administrator
ODOT Office of Technical Services
Current and Evolving Practices in Asset Management - 2018
OVERVIEW
1. Data Collection and Maintenanceo ODOT’s Collector Program
2. Publicationo TIMS
3. Business Intelligenceo TAM Decision Support Tool
Current and Evolving Practices in Asset Management - 2018
DATA -> INFORMATION -> KNOWLEDGE -> WISDOM
Raw Data, Objective Facts
Organized, Standardized & Categorized Data
Contextualized Information, Patterns & Relationships Identified
Understanding & Application of Knowledge
Current and Evolving Practices in Asset Management - 2018
DATA -> INFORMATION -> KNOWLEDGE -> WISDOM
Data Silos
Enterprise GIS Solutions(TIMS, Collector)
Business IntelligenceTAM – Decision Support Tool
Current and Evolving Practices in Asset Management - 2018
COLLECTOR PROGRAM – WHAT IS IT?
o What is ODOT’s Collector Program?o Mobile data collection tool
o Asset Inventoryo Asset Inspection
o Streamlined process for creating and managing transportation asset data collection solutions
o Web mapping applications, QA reports, and dashboards
Current and Evolving Practices in Asset Management - 2018
COLLECTOR PROGRAM - HIGHLIGHTS
o Standardizationo Uniform for Statewide collectiono Eliminates Data Siloso System Integration
o Enhanced Collaborationo Exhaustive Requirement Gatheringo Rigorous QA and User Acceptance Testing
o Streamlined Development Cycleso 3-6 months VS. 1-2 Years
Current and Evolving Practices in Asset Management - 2018
COLLECTOR PROGRAM
Development to Date: ~2 Years
(ITS - Signals) Retaining Walls
Culvert (Enhancements)
Bi-Weekly Insp.
Tower Lighting
Culverts BMP Barriers Outfalls
Underdrains Signs ADA - ROW
Assets in Production
New/Enhancements in Development
Current and Evolving Practices in Asset Management - 2018
COLLECTOR PROGRAM - BENEFITS
Additional Benefits• Standardized Data
• Data Governance• Facilitate Data Integration
• Customized Off-the-Shelf Technology• Reduced IT footprint• Reduced Costs• Reduced Training Efforts• Easier Support
Current and Evolving Practices in Asset Management - 2018
COLLECTOR PROGRAM – PUBLICATION
Transactional
• Not available to Public or Enterprise• “RAW”
ETLTIMS
Database
Published
• Available to enterprise and public
CollectorDatabase
Current and Evolving Practices in Asset Management - 2018
TRANSPORTATION INFORMATION MAPPING SYSTEM (TIMS)
TIMS: ODOT’s centralized database and portal for transportation information
TIMS DB
• Publicly Accessible• Transportation Information
• Download• Query• Analyze
• GIS Maps and Analysis
• Continuously Updated• Centralized• Connectivity
• Enterprise GIS• ODBC
• Systems Integration
External Application Enterprise Database
Current and Evolving Practices in Asset Management - 2018
TRANSPORTATION INFORMATION MAPPING SYSTEM (TIMS)
Current and Evolving Practices in Asset Management - 2018
Create a Map
TRANSPORTATION INFORMATION MAPPING SYSTEM (TIMS)
Current and Evolving Practices in Asset Management - 2018
Data Download
TRANSPORTATION INFORMATION MAPPING SYSTEM (TIMS)
Current and Evolving Practices in Asset Management - 2018
Project Search
TRANSPORTATION INFORMATION MAPPING SYSTEM (TIMS)
Benefits of TIMSo Centralized Database
o One-Stop shop for transportation informationo Over 100 layers & tables to date
o Wide Range of Data Availableo Increased Productivityo Facilitates Efficient Planning and Decision Makingo User Friendly Web Interface
Current and Evolving Practices in Asset Management - 2018
DATA -> INFORMATION -> KNOWLEDGE -> WISDOM
Data Silos
Enterprise GIS Solutions(TIMS, Collector)
Business IntelligenceTAM – Decision Support Tool
Current and Evolving Practices in Asset Management - 2018
TAM DST
Transportation Asset Management –Decision Support Tool (TAM-DST)o Business Intelligence Tool (In Development)
o Web Basedo Internal Only
o Cross-Asset Analysiso Integrated with Roadway Information
o Incorporates Historic, Current, and Predicted Costs and Conditions
Current and Evolving Practices in Asset Management - 2018
TAM DST
Welcome to TAM DST
Current and Evolving Practices in Asset Management - 2018
TAM DST – PREFERENCES AND FILTERING
Setting Preferences
o Application stores user preferences
o The user experience will be determined by defined preferences
o Preferences can be modified at any time.
Current and Evolving Practices in Asset Management - 2018
TAM DST – PREFERENCES AND FILTERING
Dynamic Filters
Current and Evolving Practices in Asset Management - 2018
TAM DST
Analysis and Reportso Condition Map
o View and Query Asset Conditions Spatially
o Reportso Inventoryo Conditiono Performanceo Investmento Maintenanceo Planning
Current and Evolving Practices in Asset Management - 2018
TAM DST – CONDITION MAP
Current and Evolving Practices in Asset Management - 2018
TAM DST – CONDITION MAP
• Query records spatially using the Identify tool• Allows users to draw a boundary area and extract all assets within that area• Users can use selection to apply filter to all available reports
Identify Tool
Current and Evolving Practices in Asset Management - 2018
TAM DST – CONDITION MAP
Dynamic Segmentation
• Query records using Dynamic Segmentation• User selects a route, begin & end mileposts (logpoints)• Users can use selection to apply filter to all available reports
Current and Evolving Practices in Asset Management - 2018
TAM DST - REPORTS
Inventory Reportso Details, Valuations, and Summary reports available for all
Asset types. Used to determine numbers and costs
Valuation
SummaryDetails
Current and Evolving Practices in Asset Management - 2018
TAM DST - REPORTS
Condition Reportso Reports to determine the conditions of key assetso Vary according to filters and preferences applied
Current and Evolving Practices in Asset Management - 2018
TAM DST – REPORTS
Performance Reportso Shows all projects that have occurred on a route during a
specified range of years
Current and Evolving Practices in Asset Management - 2018
TAM DST - REPORTS
Investment Reportso Provide information to help decision makers assess returns on
investment
Current and Evolving Practices in Asset Management - 2018
TAM DST - REPORTS
Maintenance Reportso Maintenance and operations reports provide information to
determine what types of maintenance activities have and should occur on a segment of road
Current and Evolving Practices in Asset Management - 2018
TAM DST – REPORTS
Planning Reportso Shows the amount of capital expenditures planned for a given
range of years
Current and Evolving Practices in Asset Management - 2018
?QUESTIONS
Current and Evolving Practices in Asset Management - 2018
Transportation Asset Management ImplementationCompiled from the 2018 TRB National Transportation Asset Management ConferenceMichael B. JohnsonState Asset Management Engineer
Implementation Status
• This presentation will highlight practices in the following areas:• Data collection and presentation• Implementation of performance management• Risk management efforts• Cross asset optimization• Investment decision making
Slide 2
Acknowledgements
• This presentation provides a compilation of Transportation Asset Management implementation efforts as reflected in numerous presentations made at the 2018 National Transportation Asset Management Conference in San Diego California.
• The material presented provides highlights from the conference and is sourced to numerous authors who prepared presentations for the conference.
Slide 3
Data Collection and Reporting
Data and Reporting – State of the Practice
• Expanded assets in Transportation Asset Management• Integration of data becoming the standard• Mobile computing and data collection expanding
Slide 5
Expanding Asset Classes (FHWA – Applied Pavement Technology)
Slide 6
Expanding Asset Classes (FHWA)
Slide 7
Data Sources Expanding (FDOT)
Slide 8
Mobile Computing Expanding (FDOT)
Slide 9
Integrating Reporting using dashboards
Slide 10
Performance Management
Performance Management– State of the Practice
• Leading states are integrating Performance Management into agency business practices
Slide 12
Performance Management Process (Caltrans)
Slide 13
Performance Management Analysis
Slide 14
Analysis Tools (Caltrans)
Slide 15
Multi- Asset Projects Common (Caltrans)
Slide 16
Variety of Performance Considerations (Caltrans)
Slide 17
Risk Management and Resiliency
Slide 18
Risk Management – State of the Practice
• Integration of risks into asset management in early stages• Geotechnical risks emerging as a factor
Slide 19
Incorporating Risk (Montana DOT/ ICF)
Slide 20
Geotechnical Risks (Montana DOT)
Slide 21
Geotechnical Risks (Montana DOT)
Slide 22
Cross Asset Optimization
Cross Asset Optimization– State of the Practice
• Several states exploring• Production use has been elusive• Noted Benefits
• Efficient use of funding• Improved system performance• Transparency
• Case study research underway nationally
Slide 24
Cross Asset Optimization (Caltrans)
Slide 25
Cross Asset Optimization (Caltrans)
Slide 26
Cross Asset Optimization (ADOT)
Slide 27
Cross Asset Optimization (NCHRP -Spy Pond Partners)
Slide 28
Investment Decision Making
Slide 29
Investment Decision Making – State of the Practice
• Life Cycle Planning in infancy• Trade-off analysis expanding• Software tools for decision making are still needed
Slide 30
Investment Decision Making (Wood Environmental)
Slide 31
Investment Decision Making (Wood Environmental)
Slide 32
Investment Decision Making - Pavement (Ohio DOT)
Slide 33
Investment Decision Making (Atkins)
Slide 34
Thank You
ORGANIZATION/ WORKFORCE TRACKTrack Leads
Anita Bush, PE, Chief Maintenance and Asset Management Engineer, Nevada DOT
Laura Zale, Senior Asset Management Engineer,
Southeastern Pennsylvania Transportation Authority
David Springstead, Assistant General Manager of Capital Programs and Development, Metropolitan Atlanta Rapid Transit Authority
12th National Conference on Transportation Asset Management
1
2 5
4
3
Breakout Session 1
Breakout Session 1 Takeaways (1/2)
Breakout Session 1 Takeaways (2/2)
James BryceAMEC Foster Wheeler
Breakout Session 2
NCHRP 08-36 Task 144
Breakout Session 2 Takeaways (1/3)
NCHRP 08-36 Task 144NCHRP 08-36 Task 144 NCHRP 08-36 Task 144
Larry ReddRedd Engineering
Breakout Session 2 Takeaways (2/3)
Breakout Session 2 Takeaways (3/3)
Breakout Session 3
Breakout Session 3 – Discussion Session Topics1. How is your agency aligned to support AM (Asset Management)?2. Have you made changes, or do you plan on making changes, to better implement AM3. How will your agency work to maintain to support for AM once the TAMPs (Transportation
Asset Management Plan) are done?4. Will it be an exercise that’s done every 4 years, or have you taken steps to make it
sustainable and impactful in your organization?5. Does your organization have the skills needed to manage data? Analyze and manage risks,
including future weather-related risks? Optimize investments? If not, what steps are youtaking to prepare your workforce for the next generation of AM?
6. What were your biggest hurdles to meeting the FHWA certification requirements? Whatpart of the federal requirements were challenging to meet and why?
7. Did you, or are you planning to add more than the required asset classes to your plan? Whyor why not?
8. What did you learn from coordinating the AM plan with your other planning products?What would you do differently?
GOOD AT TAMP BUT NOT AT TAM
Breakout Session 4
1. How Robust is Your Agency’s Asset Management?2. Have there Been any Big Revelations or Surprises for Your Organization; What is Your Organization
Learning; Tools and Resources Used?3. Is Your Agency Supporting the TAMP as Part of Strategic and/or Business Planning?4. Beyond the October Federal TAMP Deadline, What Will Your next Iteration Look Like?
Breakout Session 4 – Discussion Session Topics
TAM HITS CERTAIN AREAS OF THE ORGANIZATION BUT TRANSIT AGENCIES ARE NOT READY AT THE ENTRERPRISE LEVEL.
Breakout Session 5
Breakout Session 5 Takeaways (1/2)
Breakout Session 5 Takeaways (2/2)
SUMMARY
• Good training builds effective asset management• CHANGE – processes, organizations, culture and communication
• Organization
• Communicate at the right frequency• Good at TAMP not at TAM
Based on people in existing position
Based on processes (where it needs to be)
Today’s Participants• Laura Mester, Michigan Department of Transportation,
mesterl@michigan.gov• Scott Richrath, Atkins, Scott.Richrath@atkinsglobal.com• Stephen Hale, Ohio Department of Transportation,
stephen.hale@dot.ohio.gov• Michael Johnson, California Department of Transportation,
michael.b.johnson@dot.ca.gov• Anita Bush, Nevada Department of Transportation,
abush@dot.state.nv.us
Panelists Presentations
http://onlinepubs.trb.org/onlinepubs/webinars/180807.pdf
After the webinar, you will receive a follow-up email containing a link to the recording
Get Involved with TRB• Getting involved is free!• Join a Standing Committee (http://bit.ly/2jYRrF6)
– Search for ABC40 (Standing Committee on Transportation Asset Management)
• Become a Friend of a Committee (http://bit.ly/TRBcommittees)– Networking opportunities– May provide a path to become a Standing Committee
member• For more information: www.mytrb.org
– Create your account– Update your profile
Receiving PDH credits
• Must register as an individual to receive credits (no group credits)
• Credits will be reported two to three business days after the webinar
• You will be able to retrieve your certificate from RCEP within one week of the webinar
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