Cynthia K. Stoltz, Esq. Administrator Fifth Judicial

Cynthia K. Stoltz, Esq.

Administrator

Fifth Judicial District of Pennsylvania, Children’s Court

440 Ross Street, Suite 5000

Pittsburgh, ,PA 15219

Phone: 412-350-0377

Cynthia.Stoltz@alleghenycourts.us

Fifth Judicial District of Pennsylvania• 745 square

miles

• Population 1.23 million

Fifth Judicial District Family Court

Allegheny County Family Court• Adult Section

• Divorce• Child and Spousal Support

• Juvenile Probation• Juvenile Delinquency• Act 53 Cases

• Children’s Court• Domestic Violence• Child Custody• Child Protection and Permanency (Dependency, TPR, Adoptions)• Bypass Cases

A snapshot of Allegheny County Family Court 15 Judges

2 Senior Judges

3 State Court Administrators

8 Deputy and Assistant Administrators

1 HR Administrators

8 Child Support Hearing officer

1 Partial Custody Hearing Officer

1 Delinquency Hearing Officer

3 Dependency Hearing Officers

3 Special Masters 5

Who are the cross over youth?Allegheny County 2015

6

• 4% of all JPO cases dually adjudicated

• 13% of all JPO cases also active with CYF• For every 23 youth under supervision, crossover youth

• 15% of all CYF youth age 10 and over active with JPO

Who were the youth in care?

0

200

400

600

800

1,000

1,200

1,400

1,600

1,800

2,000

2010 2011 2012 2013 2014 2015

12+ YEARS

6-11 YEARS

0-5 YEARS

Children & Youth in Allegheny County CYF Placement as of Feb 25

TEENS CONSISTENTLY

REPRESENT ~ 40% OF THE

IN-CARE POPULATION

The number of teens in care decreased…

0

100

200

300

400

500

600

700

800

900

1,000

2010 2011 2012 2013 2014 2015

OTHER SETTING

CONGREGATE CARE

FAMILY FOSTER CARE

KINSHIP CARE

Youth Aged 12+ in Allegheny County CYF Placement

…but the percentage of teens in congregate

care increased.

29.4% 31.0% 35.7% 38.1% 36.8% 36.0%

0.0%

20.0%

40.0%

60.0%

80.0%

100.0%

120.0%

2010 2011 2012 2013 2014 2015

OTHER SETTING

CONGREGATE CARE

FAMILY FOSTER CARE

KINSHIP CARE

Comparisons

0%

10%

20%

30%

40%

50%

60%

Detroit Philadelphia Pittsburgh Cleveland Chicago NYC DC Baltimore

Use of Congregate Care Settings for Teens in Foster Care For

The Foundation

Core Leadership Team

Implementation Team PreventionDataEducationDisproportionality

Guiding Coalition of over 100 Community Leaders

Memorandum of Understanding & Protocols

Engaging Community Partners

• WHAT IS COMMUNITY ENGAGEMENT?

• WHY SHOULD COURTS ENGAGE THE COMMUNITY?

• WHAT DOES ENGAGEMENT LOOK LIKE?

• EXAMPLES OF SUCCESSFUL ENGAGEMENT

What is community engagement?

• Community: the body of stakeholders within the Court's substantive and geographic domain, who impact and are impacted by the Court's activities.

• stakeholders includes litigants, legal systems (DAs, PDs, guardians, private bar, etc.) service providers, legislative and executive representatives, community leaders from education, medical and behavioral health organizations, foundations, corporations and yes, the media.

Why should courts engage??

• It is part of Court’s responsibility -- a central purpose of the Court is to build public trust and confidence.

• An informed, engaged community can help weather the storms..

• Increases the Court's circle of friends

• Enhances ability to anticipate and solve problems

• Adds capacity for creativity

What does successful engagement look like?

• A clear strategy for community outreach, with a broad vision and well articulated goals and objectives.

• Commitment to providing information the Court believes the public needs, and receiving information from constituents about perceived needs.

• Deep understanding of the individuals & organizations involved.

Allegheny County Children’s Court Roundtable –Organizational Structure

Convened by the Court and in partnership with Children, Youth and Families

Annual ACCR

(April)

Convened by

the

Administrative

Judge and co-

chaired with

the Children's

Court

Administrator

and DHS

Director

Co-chaired by

Administrative

Judge,

Children’s

Court

Administrator

and DHS

Director

Quarterly

ACCR

ACCR Workgroup Members

(monthly)

Relevant

Stakeholders

and experts

necessary to

address

specific topic

areas

Allegheny County Children’s Court Roundtable -Workgroups• Educational Success & Truancy Prevention

• Cross-Over Youth

• Family Violence

• Older Youth

• Children of Incarcerated Parents/Engaging Fathers

• Addiction and Treatment Issues

• Best Practices Team

• Legislation, Rules and Regulations

• Focus on Trauma

Children’s Roundtable Cross Over Youth Team: Community Leader Coalition to reduce cross over, improve outcomes

• Judicially lead, collaboratively driven agenda

• Engaged community stakeholders and embraced public/private partnerships to

• Drive systems change

• Weather the storms, overcome obstacles

• Expand court resources

• Designated to guide the CYPM implementation

Define the need, tell the story…

Secure Community Champions• Articulate the need for a community response – without a

sense of urgency, and therefore no allocation of resources from government sources, a creative partnership was necessary

• Propose a solution – ie. leverage private dollars to fund judicial officers to ‘move’ the backlog. Savings resulting from permanency for children ‘reinvested’ to cover costs. With CYPM, leveraged private dollars to implement and sustain the model.

The Foundation

Core Leadership Team

Implementation Team PreventionDataEducationDisproportionality

Guiding Coalition of over 100 Community Leaders

Memorandum of Understanding & Protocols

Implementation PlanCore Leadership TeamConvene a Guiding Coalition of Community LeadersCommission a team of experts: Georgetown Fellows Confer with others: Site VisitsCreate an Implementation Team, infrastructure

Prevention –Georgetown Capstone Project Education

Data Disproportionality

Craft a Memorandum of Understanding & ProtocolsBuild Competencies: individualized and cross systems trainingCommunication PlanCompile data, use to evaluate efforts, drive decisions

Memorandum Of Understanding

The purpose of this MOU is to acknowledge the shared vision and commitment of JPO and CYF to respond to

the needs of and improve the outcomes for youth who have contact with both agencies.

MOU Commitment Involves: 1. Development of a coordinated and collaborative practice, using

evidence-based, data-driven policies and procedures

2. Acknowledging and respecting the differences in the agencies’ service missions

3. Facilitating communication and collaboration by Improving inter-agency data and information sharing

4. Intentional and meaningful involvement of youth and families in case planning, with an emphasis on family strengths

MOU Commitment Involves: 5. Consistent use of partnerships involving JPO, CYF, education,

behavioral health and other community partners in meeting the range of needs experienced by crossover youth

6. Ensuring that out-of-home placements are the least restrictive placement available to meet the treatment, supervision, rehabilitation and well being needs of dually adjudicated youth while providing for the protection of the public

7. Targeting of practices designed to reduce the number of youth who cross over from one system to the other and to reduce re-entry in both systems

MOU Commitment Involves: 8. Addressing disproportionality and disparity through practices

that ensure cultural competency and equitable treatment

9. Adopting performance and quality assurance measures

10.Development of cross system training which is trauma-informed

Build Competencies• Engage experts: Georgetown University CJJR, NCJFCJ,

others

• Develop a comprehensive plan for ongoing training individually and together with:• Caseworkers, JPOs, judges, administrators, attorney

systems stakeholders, community champions

Communication is key• Develop an Action Plan and follow it!

• Communicate regularly with community partners• Seek input

• Provide updates

• Document accomplishments

Compile data, evaluate efforts• CJJR pre-post implementation data

• Weekly automated reports to systems leaders

• Trends reports, predictive analysis

• Data dashboards – live stream

On the horizon……

• The court experience for youth and families is overwhelming, and often times confusing. Going to court can be traumatic for youth and families who have already experienced a number of traumas, and exacerbate negative feelings.

Creative Partnership

Human Centered Design

• A creative approach to problem solving that starts with the people you’re designing for and…..

• ends with new solutions that are tailor made to suit their needs (IDEO.ORG)

Key takeaways:

• Develop core judicial leadership

• Cultivate relationships

• Identify community champions

• Be creative

• Leverage expertise

• Gentle pressure relentlessly applied

• Never give up