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Department Heads Meeting
March 10, 2011
David B. MacFarlane
Topics
• News
– LDRD proposals:
• PPA internal deadline: March 18 with 1-pager
• Lab-wide: April 15 with full proposal
– Field Budget Request for FY2012
• Budget data to Budget Office by May 3
• FWP drafts to Budget Office by May 12; internal PPA deadline earlier
– PPA-Advisory Committee [June 1-2]
• Recent lessons learned and safety issues [Joe]
• Annual budget briefing and overall budget uncertainty
– Annual budget briefing in Germantown on Feb 25
– Planning and contingency exercises
2Department Heads Meeting: March 10, 2011
SLAC HEP Annual Budget Meeting:
Overview and Financial Plans
R. Alva, R. Blandford, P. Drell, N. Holtkamp,
D. MacFarlane, N. Phinney, T. Raubenheimer,
A. Roodman, J. Seeman, W. Wisniewski, R. Woods
SLAC National Accelerator Laboratory
Outline of Presentation
• Statement of SLAC PPA Vision
• Program overview: summary of near-term goals for existing
programs and new projects
• For Accelerator R&D, Particle Physics, Non-Accelerator
Physics, & Detector Ops/D&D
– Overview of activities and discussion of priorities
– 2011-2013 detailed year-by-year planning and impacts for
Scenarios A, B, and C
– Summary budget spreadsheet
• Update on impacts of new financial model at SLAC
• Integrated view of Scenario A, B, and C at HEP level
– High level summary, planning and impacts, 2011-2013 details
4Department Heads Meeting: March 10, 2011
Afternoon breakout sessions
• Proton research program
– Supplemental funding requests for FY2011
• Electron research program
– LC framework proposal and LCSim
– SuperB and SuperKEKB situation update
• Non-Accelerator research program
– EXO operations
– EXO R&D
– SuperCDMS R&D
– Coordination in dark matter research
– Future directions for CTA and R&D
– C3 proposal
5Department Heads Meeting: March 10, 2011
Afternoon breakout sessions
• Detector R&D program
– End Station Test Beam status
– Lab-wide interest in detector R&D
• Accelerator R&D program
– FACET sailboat
– FACET operations
– ILC post 2012 and ongoing SLAC role
– High power rf core capability
– Advanced accelerator R&D
• BABAR and PEP-II D&D
– Status and planning
6Department Heads Meeting: March 10, 2011
SLAC Vision for Particle Physics and Astrophysics
• Maintain a leading role at the Energy Frontier
– Participate in ATLAS and the LHC machine, & their eventual upgrades
– R&D for future Lepton-Collider (ILC, CLIC, MUC) and associated detector
concepts
• Expand on leadership in particle astrophysics and cosmology, and for
non-accelerator physics generally
– Build on existing efforts with KIPAC, FGST, LSST, EXO-200, and future
projects SuperCDMS, CTA, & CMB
• Maintain strong partnerships at the Intensity Frontier
– Facilitate US participation in an international Super Flavor Project
– Support the design and development of the Project X facility
• Maintain world-class electron accelerator R&D program
– Play a stewardship role for accelerator physics across disciplines within the
Office of Science
– Develop key innovations and technologies for future high-gradient
accelerators
7Department Heads Meeting: March 10, 2011
Outline of Presentation
• Statement of SLAC PPA Vision
• Program overview: summary of near-term goals for existing
programs and new projects
• For Accelerator R&D, Particle Physics, Non-Accelerator
Physics, & Detector Ops/D&D
– Overview of activities and discussion of priorities
– 2011-2013 detailed year-by-year planning and impacts for
Scenarios A, B, and C
– Summary budget spreadsheet
• Update on impacts of new financial model at SLAC
• Integrated view of Scenario A, B, and C at HEP level
– High level summary, planning and impacts, 2011-2013 details
8Department Heads Meeting: March 10, 2011
SLAC FY2010 Multi-Program Financial Model
• SLAC has completed the transition from landlord model to multi-
program laboratory
• Infrastructure costs moved from direct funding by HEP & BES
operations budgets to science programs
– Costs for technical capabilities are fully loaded, increasing cost of technical
services
– Site wide support moved from Linac Ops to indirect funding, increasing
SLAC indirect rates from 45 to 49.3%
• SLAC rebuilding infrastructure for current & future programs
– Results in improved service but increases indirect costs further [49.3 to 52%
in FY2010]
• Interim model established for direct costs related to scientific computing
operations
– Full $5.6M costs shared on the basis of hardware ownership
9Department Heads Meeting: March 10, 2011
Requested relief in FY2012
FY10 New
Model only
Full FY10
impact
FY12
Forecast
Scientific computing + $3550K + $3600K + $1700K
Indirect rate changes & professional centers + $2900K + $4300K + $2100K
Changes in program support + $1000K + $1000K + $500K
Total impact of new financial model + $7450K + $8900K + $4300K
Strategy:• For FY2010 and FY2011, use FY09 carry-forward and manage head
count, including possible migration to other areas at SLAC
• By FY2012 reduce impact of indirects and program support changes by
~50% FY2010 levels
• Projected evolution of HEP share of installed computing hardware
onsite and reductions in service levels will reduce computing recharge
costs by ~50%
10Department Heads Meeting: March 10, 2011
Update at mid-FY2011
• Implementation in FY2010 and FY2011
– Projected planned budgets in FY2010 and FY2011 to match
FY2012 model
– Positioned carry-forward in B&R accounts to offset anticipated
impact of indirects rate and/or computing recharge costs
• Strategy changes since August 2010
– Thanks to the revised scientific computing re-charge model
approved in Aug 2010, the scientific computing burden for PPA was
reduced from $4.1M in FY2010 to $1.1M in FY2011
– We expect a resolution regarding funding for SPIRES
– Overall we are in a better financial situation compared to the March
2010 budget briefing
– Still need to continue the planned head count reduction/migration
since we will run-out of carry over by 2012
11Department Heads Meeting: March 10, 2011
Actual projected impact in FY2012
FY10 New
Model only
Full FY10
impact
FY12
Forecast
Scientific computing + $3550K + $3600K + $1100K
Indirect rate changes & professional centers + $2900K + $4300K + $2100K
Changes in program support + $1000K + $1000K + $500K
Total impact of new financial model + $7450K + $8900K + $3600K
FY2011 salary program + $1000K
Overall challenge for FY2012 + $4600K
• Carry-forward will essentially be exhausted by FY2012
• By FY2012 reduce impact of indirects and program support changes by
~50% FY2010 levels through head count management
• Salary program in FY2011 adds about $1M to costs
• New recharge model for scientific computing operations results in sharp
reduction in direct costs while holding present indirects rate (50%)
12Department Heads Meeting: March 10, 2011
Outline of Presentation
• Statement of SLAC PPA Vision
• Program overview: summary of near-term goals for existing
programs and new projects
• For Accelerator R&D, Particle Physics, Non-Accelerator
Physics, & Detector Ops/D&D
– Overview of activities and discussion of priorities
– 2011-2013 detailed year-by-year planning and impacts for
Scenarios A, B, and C
– Summary budget spreadsheet
• Update on impacts of new financial model at SLAC
• Integrated view of Scenario A, B, and C at HEP level
– High level summary, planning and impacts, 2011-2013 details
13Department Heads Meeting: March 10, 2011
Budget Scenarios
• Scenario A
– Assume FY2012 = FY2011 – 5% ($2.7M)
– Assume FY2012 impact of multi-program financial system ($4M or
7.4%) discussed last year is absorbed by program
– Net impact: 12.4%
• Scenario B
– Assume FY2012 = FY2011
– Assume FY2012 impact of multi-program financial system ($4M or
7.4%) discussed last year is absorbed by program
– Net impact: 7.4%
• Scenario C
– Roughly constant core program at FY2011 level with targeted R&D
and project assumptions
14Department Heads Meeting: March 10, 2011
SLAC Accelerator Research Program
• Strong programs in Advanced Accelerator concepts, high-power rf
(HPRF), FELs and beam physics and diagnostics
– Utilize SLAC core competencies in HPRF and accelerator design
– Leverage SLAC test facilities, infrastructure and computation effort
• HEP and BES programs benefit from synergy between programs
– CW rf power sources for Project-X CW SCRF light sources
– Echo-7 experiment at NLCTA upgrades benefiting DLA
• SLAC HEP Accelerator R&D program at crossroads
– World-leading accelerator research program with unique but expensive
infrastructure and test facilities
– Most near-term application industrial or scientific radiation sources
– Accelerators have potential to impact community and economy
• Opportunities to engage in national projects, such as Project-X and
Muon Collider R&D
Department Heads Meeting: March 10, 2011 15
HEP Accelerator R&D Priorities
• Advanced accelerator R&D with potential for major impact
– Plasma Wakefield program although $6M FACET operations
support will limit the user program severely
– Dielectric laser acceleration and NLCTA programs
• Beam dynamics core capability and computing mostly
supported externally
• High gradient and X-band programs
– Unique capability world-wide but applications unclear
• Must define approach to normal-conducting linacs
– Ongoing High Power RF (HPRF) program
• Possibly redirect High Gradient program toward power sources
– Continued collaborations with LLNL, LANL and CERN
– Engage industrial and external funding sources
16Department Heads Meeting: March 10, 2011
Possible External Rf Development Funding
17
Lab Topic TimeFunding
Scale
Funding
Risk
CERN Ongoing structure fabrication & testing 2010-11 ~300k None
LLNL First phase of MEGa-ray construction 2010-11 ~1200k None
FNAL Project-X rf system development 2011 ~400k None
LANL Design studies for MARIE 2011 ~300k Low
LCLS SLED pulse compressor upgrade 2011-12 ~600k Low
LLNL Complete MEGa-ray 250 MeV linac 2011-12 ~1600k Low
LLNL Joint LLNL/SLAC DARPA AxIS Prop. 2011-14 ~7200k Med
CERN Additional CLIC structure testing at SLAC 2012-13 ~800k Med
CERN Three additional klystron-based test stands (SATS) 2012-14 ~2200k# Low
LANL R&D for MARIE on high grad. long-pulse linacs 2012-14 ~5000k High
LCLS X-band deflector (klystron, waveguide, …) 2013 ~800k Med
LCLS-II Bunch compressor linearizer 2013 ~800k Low
LCLS Energy dither (600 MeV w/ 4 XL4’s & 16 struct.) 2014-15 ~5400k High
ELI-NP High gradient 600 MeV linac for gamma ICS 2014-16 ~8000k# Med
PSI Energy dither / energy upgrade (0.4 ~ 2 GeV) 2016 ~10M$ per GeV# High
# = funding may be split between SLAC and industry
~500k additional internal SLAC LDRD funding in FY11
PPA Prioritization
• Support for facilities and science-producing programs
– Fermi ISOC, BABAR Collaboration, EXO-200, ATLAS M&O
• Approved future programs
– LSST, Detector R&D
• Performing science in PPA
– ATLAS, Fermi GST, EXO-200, DES, Theory, HPS, BABAR through
steady analysis (2012)
• Development of future programs
– ATLAS upgrades, LC detector, HPS, SuperB, SuperCDMS, tonne-
scale EXO, CTA
18Department Heads Meeting: March 10, 2011
Ongoing Programs
• ATLAS program
– Essential to maintain active participation in discovery frontier of particle
physics
• BABAR program
– Ongoing support for BABAR Collaboration and participation in BABAR
science in steady analysis period
• Fermi LAT science and ISOC operations
– Exciting science opportunity points to anticipated10 year mission
• Dark Energy
– Growing program given DOE/NSF high priority attached to LSST
• EXO-200
– Making transition from commissioning to planned 5 year operation
• Theory and Detector R&D
– Highly regarded programs anticipated to continue at roughly present levels
19Department Heads Meeting: March 10, 2011
Programs in Development
• ATLAS upgrade R&D
– Given national priorities, plan to continue at present level, assuming
major upgrades will not emerge before mid-decade
• Lepton Collider detector R&D
– National lab role is to sustain and develop long-term critical
opportunities for the community
– SLAC well placed to broaden SiD/ILC effort to support CLIC and
Muon Collider detector assessment over the next few years
– Developing a LC Framework Proposal after encouragement from 5-
lab white paper; will also propose R&D and LCSim support via
Collider Detector R&D solicitation
• Heavy Photon Search test experiment
– Small effort would be needed to exploit near-term physics
opportunity in support of proposal driven experiment investments
20Department Heads Meeting: March 10, 2011
Programs in Development
• Flavor Physics R&D
– SuperB approved but project team still being formed; still too early
to define US role or assess overall prospects for success
• Concerned about viability of supporting delivery of re-used PEP-II &
BABAR components unless this is part of a plan to engage in ongoing
science program exploiting investment in SuperB
• Based on Italian approval, the US community, with Hassan Jawahery
as PI, is engaged in developing a new proposal for US involvement at
minimal new investment levels
– SuperKEKB funding is largely in place and experienced laboratory
fully behind project
• Scope of proposed US contribution to Belle II is modest
• SLAC hosted US Belle II workshop on Feb 21-22, where we provided
advice but also raised concerns about technical viability of proposed
PID system and the aggressive timeline
21Department Heads Meeting: March 10, 2011
Programs in Development
• SuperCDMS R&D for SNOLab project
– Investment level nationally too small to support two G2 experiments
and robust R&D program
– Focus for SuperCDMS R&D is on reducing production costs
• Tonne-scale EXO R&D
– Role of OHEP unclear, as ONP takes lead in formulating roadmap
for neutrinoless double-beta decay
• CTA R&D
– Small R&D effort for ~5 years, with uncertain scale for OHEP
investment in global project
22Department Heads Meeting: March 10, 2011
Outline of Presentation
• Statement of SLAC PPA Vision
• Program overview: summary of near-term goals for existing
programs and new projects
• For Accelerator R&D, Particle Physics, Non-Accelerator
Physics, & Detector Ops/D&D
– Overview of activities and discussion of priorities
– 2011-2013 detailed year-by-year planning and impacts for
Scenarios A, B, and C
– Summary budget spreadsheet
• Update on impacts of new financial model at SLAC
• Integrated view of Scenario A, B, and C at HEP level
– High level summary, planning and impacts, 2011-2013 details
23Department Heads Meeting: March 10, 2011
If implemented: Scenario A high-level impacts
• May need to reduce core workforce through attrition and
departures
• Ongoing support for ATLAS, Fermi ISOC, Fermi science &
EXO-200, BABAR steady analysis, & development of LSST
• No major ATLAS upgrade before mid-decade, pressure on
other projects in development (LC, SuperB, SuperCDMS,
tonne-scale EXO, CTA)
• Curtailed accelerator R&D program, retaining growth in
PWFA and DLA R&D, but with pressure on High Gradient,
warm rf power, and ILC programs
• FACET operations limited to 2 months/year
• BABAR D&D as planned; PEP-II D&D from 2012-2017
24Department Heads Meeting: March 10, 2011
Living with uncertainty
• Present CR expires March 18
– Anticipate a resolution on FY2011 budget at some point in not too
distant future
– Expect that this will be a good indicator for the level of HEP funding
nationally and at SLAC in FY2012 and beyond
• In the meantime…
– Look at priorities, options, and contingency plans so that we are
prepared to act when FY2011 is known
– Actions designed to sustain priorities for current & future programs
– If we need to reduce work force, understand how we would do so
• Identify work force that optimally supports future program
– Keep focus on sustaining program excellence
Department Heads Meeting: March 10, 2011 25
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