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Disbursement Voucher (DV) Training
Things needed before you start entering a DV:
• Vendor ID – Saves time if you verify the Vendor already exists.
• If the Vendor is not in KFS you will need to obtain a W-9 from them and send to Purchasing
– Verify the correct remit address is already in system • If the address in not there you will need to contact
Purchasing to have them add it
• KFS Account # & Object Code – Search for object code before you start to save time
• Invoice, Contract, Receipts O.F. form, etc. scanned and saved.
• Write the VID, Account# and Object Code down
Heading & Document Overview
Payment Information
Payment Reason Code & Payee ID
Payment Information
Accounting Lines & Contact Information
Notes & Attachments
Ad-Hoc Recipients
Action Buttons
**Please save before submitting**
Route Log
Quick Doc Search
By Doc#
By Initiator
Custom Disbursement Voucher Search
Pre-Disbursement Processor Status
What if my Doc gets Disapproved?
**It will appear in your action list.** 1. Go to your Action List and open the Document. 2. Read Note for the Disapproval reason, click copy. 3. Change or correct what is needed. 4. Submit and record new Doc # 5. Go back to action list and open disapproved Doc
again. 6. Make note in Notes and Attachment section
“resubmitted on Doc#” 7. Click Acknowledge.
Questions?? Accounting
• Robert Gonzales
– 719-549-2943
– Robert.gonzales@csupeublo.edu
• Valerie Pfingston
– 719-549-2145
– Valerie.pfingston@csupueblo.edu
• Carolina Gonzalez
– 719-549-2952
– Carolina.gonzalez@csupueblo.edu
• Sarah Lowell – Accounts Payable
– 719-549-2238
– Sarah.lowell@csu-pueblo.edu
• Vicki Becker – Payroll
– 719-549-2801
– Vicki.becker@csupueblo.edu
• Yvette Martinez – Cashier
– 719-549-2131
– Yvette.martinez@csupueblo.edu
• Lanette Mora – Student Billing
– 719-549-2253
– lanette.mora@csupueblo.edu
Purchasing
• Geraldine Trujillo-Martinez
– 719-549-2054
– G.trujillomartinez@csuppueblo.edu
• Trisha Encina
– 719-549-2355
– Trisha.encina@csupueblo.edu
• Quick Links -> Business Financial Services -> Kuali Financial System (KFS) -> Training
• http://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspx
mailto:Robert.gonzales@csupeublo.edumailto:Valerie.pfingston@csupueblo.edumailto:Carolina.gonzalez@csupueblo.edumailto:Sarah.lowell@csu-pueblo.edumailto:Sarah.lowell@csu-pueblo.edumailto:Sarah.lowell@csu-pueblo.edumailto:Vicki.becker@csupueblo.edumailto:Yvette.martinez@csupueblo.edumailto:lanette.mora@csupueblo.edumailto:G.trujillomartinez@csuppueblo.edumailto:Trisha.encina@csupueblo.eduhttp://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspxhttp://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspxhttp://www.csupueblo.edu/BFS/Kuali/Pages/Training.aspxRecommended