Discipline Specific Admissions & Records Academic Advising

ATFs help facilitate the implementation of the Arizona Transfer Model to ensure that community and tribal college students may transfer to Arizona public universities without loss of credit toward a baccalaureate degree.

• Discipline Specific• Admissions & Records• Academic Advising

Types of ATFs:

Articulation Task Forces (ATFs)

Role of the Articulation Task Force (ATF)

• Cooperatively exchange articulation information

• Engage in statewide program and curriculum development and revision discussions

• Discuss potential program partnerships and agreements

• Build and maintain collaborative relationships in support of these goals

• Anticipate and/or resolve transfer issues

GOALS / PURPOSE:

• Are part of a statewide network• Represent your institution• Represent your discipline• Discuss components of the transfer model• Provide an institutional update

AS AN ATF MEMBER, YOU:

ATF Membership

• Issues discussed and the recommendations made by the ATFs directly influence student transfer.

• ATF participation is the foundation for building the cooperative and collaborative relationships that support and sustain student transfer in Arizona.

• Your participation is greatly appreciated!

YOUR PARTICIPATION MAKES A DIFFERENCE!

ATF Membership

Transfer Model Components

• AGEC-A, AGEC-B, and AGEC-S• Assured admission for Arizona residents with cumulative GPA of 2.5• Lower-division university general studies requirements met

Common Course Matrix6 or more credits

NO

T T

O E

XC

EED

64

TR

AN

SFER

C

RED

ITS

Electives

AGEC (35 Credits)Freshman CompositionMathematicsArts & Humanities

Social & Behavioral SciencesPhysical & Biological SciencesOptions

• Writing & Critical Inquiry• Ethnic/Race/Gender

Awareness• Global/International or

Historical Awareness

Common Course Matrix6 or more credits

NO

T T

O E

XC

EED

64

TR

AN

SFER

C

RED

ITS

Electives

Common Course Matrix6 or more credits

AGEC (35 Credits)Freshman CompositionMathematicsArts & Humanities

Social & Behavioral SciencesPhysical & Biological SciencesOptions

• Writing & Critical Inquiry• Ethnic/Race/Gender

Awareness• Global/International or

Historical Awareness

University Credits - 56

120 Credits

Transfer Model Components

Common Courses

Common Course Matrix specific to year

Recommend appropriate AGEC changes

Confirm current baccalaureate degrees and recommend new degrees as shared majors

Recommend changes to common courses, commonality of shared majors; appropriate level for proposed new courses.

ATF recommendations are reviewed by community colleges and universities

• Recommendations for changes to established equivalencies forwarded from ATF to universities for approval via ATF – CEG Change Form

• CEG evaluations processed throughout the academic year

• ACETS: communicate with unit evaluator

• CEG refreshed weekly

Course Equivalency Guide

Task Forces Direct Link:www.apascaz.org/atf

—OR—

Click the link on the home page.

APASC Websitewww.apascaz.org

Preparing for an ATF Meeting

Each ATF has a portal page, a one-stop page for your ATF:

Meeting information Agenda Link to past ATF Reports Common Course Matrices

ATF CEG Pages Contacts for your ATF Major Guides for your discipline Listserv address

ATF Portal Pages

ATF Portal Pages

GOALS / PURPOSE:

• Joint curriculum planning• Anticipated program changes• Admission requirement changes: institutional and

program• Potential advising issues• Importance of communication between and among

institutions and sectors• Set date, time and location for the next meeting• Select chair (serves for academic year)• Identify host and note taker

The ATF Meeting

Confirm ATF meeting date and time with chair, ATAC facilitator and articulation facilitator

Schedule meeting room

Technology (computer, projector & Internet connection) required at ATF meetings

Parking arrangements

Provide map to meeting room, parking location, and lodging information to Chatlines application link or listserv

OPTIONAL – provide refreshments and/or lunch for ATF members

Role of the ATF Meeting Host

Prior to meeting:

If an individual requires Disability Support Services for a statewide meeting, the chair, host and articulation facilitator should be contacted at least 2 weeks prior to the meeting with information about the specific services needed.

After the 2 week window, the host institution and the articulation facilitator will make their ‘best effort’ to provide the services needed.

APASC will fund any Disability Support Services that are needed at statewide transfer meetings.

If the individual requiring service cancels within 72 hrs of the meeting, the individual’s institution must assume the service costs.

Role of the ATF Meeting Host

Prior to meeting:

Review “house keeping” items: location of restrooms; lunch plans; etc

Optional: Ask an administrator to give a “Welcome” to your guests

Role of the ATF Meeting Host

During the meeting:

Collect and develop agenda items based on prior meeting notes, issues presented to ATF members and review of materials provided by articulation facilitator

Chair and ATAC Facilitator confer on agenda

Send ATF meeting agenda/information to members by:• Online Chatlines application (posted on ATF

Meeting Calendar) Note: send notification to listserv when posted

• Attach Word doc to meeting announcement email using ATF listserv

Plan to review the following items at the ATF meeting:• Common Course Matrix (or Matrices)• Membership Roster, Prefix and Degrees Lists• Ask members to bring CEG pages only if there

are changes

Role of the ATF Chair

Prior to meeting:

Ensure recommendations, decisions and unresolved issues are recorded by note taker

Lead discussion and keep on track with ATF agenda

Voting All changes must be voted upon Voting results must be recorded and

reported in ATF Meeting Report Only one (1) vote per institution/district – not

per campus Lead members or designee votes on behalf

of institution

Role of the ATF Meeting Chair

During the meeting:

Reporting via Chatlines application • ATAC facilitator: begins report then sends to

Chair• ATF chair: provided a link to access report for

review– the form will be waiting on the initial screen

• ATF chair: revises as needed, saves changes, completes report and notifies ATAC facilitator

• ATAC facilitator: reviews, approves and posts report on meeting calendar attaching meeting notes, attendance, and any other appropriate documents

Represent ATF in any further discussions or meetings related to articulation issues

If the ATF requests that an item go to APASC, the chair may need to attend APASC on behalf of the ATF

Role of the ATF Meeting Chair

After the meeting:

Provides an update of changes to the state model and support systems

Monitors decisions made on Common Courses, Exam Equivalencies, AGECs, Pathways, and shared majors

Facilitates CEG updates, initiating an ATF-CEG Change Form if needed

Initiates and posts the completed ATF Meeting Report and meeting notes via ATF Chatlines application

Role of the Institutional Articulation Facilitator (IAF)

During the meeting:

Complete ATF Meeting Report within 14 days of the ATF meeting

Request the note taker to send the meeting notes to ATAC Facilitator (and members if desired) to attach to Meeting Report

ATF Meeting Calendar will be updated when Meeting Report is submitted through Chatlines application.

Timely submission is essential!

Without a Meeting Report, no meeting decisions can be recorded by statewide staff.

The ATF Report

Chair reporting process

Include:• Meeting attendees (name and institution) • Meeting suggestions, decisions and unresolved issues• Voting outcomes

Submit as an attachment to online ATF Meeting Report

Handouts from meeting should be included as part of the ATF Meeting Report – electronic copies should be provided to Chair

The ATF Report

Meeting report and notes

Carol Spencer, Ph.D.Executive Directorcarol.spencer@asu.edu

Rebecca McKayDirector of Technologyrebecca.mckay@asu.edu

Erin WoodellDirector of Marketing & Communicationerin.woodell@asu.edu

www.apascaz.org

www.aztransfer.com

www.azsunsystem.com

Statewide Staff Contacts & Resources

Thank you for participating!