E-Procurement in Portugal

E-Procurement in PortugalKiev, December 2011

Isabel Rosa

E-Procurement in PortugalAgenda

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Agenda:

 1. Public Procurement Portal: http://base.gov.pt/

2. Observatory of Public Works: http://oop.inci.pt/

3. The Information System in numbers

4. Future vision

E-Procurement in PortugalPublic Procurement Portal

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1. Public Procurement Portal: www. base.gov.pt

• The CPC provides for the creation of an Internet portal dedicated to public procurement

www. base.gov.pt

It is the Public Procurement Portal where is communicated information about all contracts under the CPC

Through this portal it is possible to access the information system that evaluates and monitors the hiring of public works in Portugal: Observatory of Public Works (OPW)

E-Procurement in Portugal

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WWW.BASE.GOV.PT

• Single repository of public contracts under the CPC

• Public accountability in procurement

• National vision of acquisition procedures

• Instrument of expenditure management

Public Procurement Portal

December 2011

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

What is the portal for public procurement?

• It is an Information system that includes:• a database with the records of the public procedures and contracts• a web interface that allows public access for data searches

• The databases of this Portal are filled, permanently, with information transmitted from:

- Notices that are published in the “Diário da República” (Official Journal); - Electronic platforms of public procurement - Contracting authorities

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

Relevant dates:

30-07-2008 - Entry into force of CPC

05-08-2008 – Start of operation of Public Procurement Portal

25-06-2009 – Form for communication of direct award and contractual changes

30-10-2009 – Collection, processing and publication of notices, from INCM

30-10-2009 – Implementation of free and structured research tools

30-10-2009 – Form for reporting contract (goods, services and works)

01-11-2009 – e-Public Procurement (exclusive use of electronic means)

22-12-2009 – Collection and processing of data from certified electronic platforms

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

Relevant dates:

2010 – Reinforce the development of new functions on the recording information

procedures

4th quarter 2010 – Design a global architecture of a new Information System

1st quarter 2011 – Development of the new Information System

1st quarter 2011 – New governance model of the Information System

2nd quarter 2011 – Total of 5 Electronic Platforms connected to BASE

2nd quarter 2011 – Troika Memorandum – reinforce the improvement for the public

searches and information recording

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

• The public area of Portal advertises:

· Contractual modifications over 15% of contract price

· Orders and decisions

· notices published in the “Diário da República” (Oficial Journal)

· direct award

· Sanctions

• The restricted area: - for public contracting

authorities

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

• Functions of Public Procurement Portal

- centralizes the most important information about the procurementadvertises, among other things, contract notices that are published in the “Diário da República”, direct award, penalties imposed for infringements of the CPC- discloses technical content and relevant legislation- Brings transparency by approaching institutions closer to citizens. Encourages observation and knowledge of public expenditure

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

• The entered information is analyzed and will support the development of studies and statistical analysis (for instance the annual statistical report for EC)

• Global View

E-Procurement in PortugalPublic Procurement Portal

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BASE

Contracting Authorities

Electronic Platforms

Sanctioning Authorities

Connected Systems

Support Authorities

All the Public Administration Entities that are covered by the CPC range

Those that are certified by the responsable Entity

Entities that report sanctions (CAF, InCI e CACMEP)

Entities that provide support services (INCM, AMA, CEGER, Tribunal de Contas, IGF, DGAEP, IRN…)

Related information systems that depend on information recorded on BASE – OOP, SIG e CAF

Global Vision

December 2011

E-Procurement in PortugalPublic Procurement Portal

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Public Procurement Portal: www. base.gov.pt

• Electronic platforms - the means or computer application where, in a fully electronic, dematerialized, results of the processing procedures for the formation of a public contract

• Public procurement can only be carried out on electronic platforms certified by the CEGER (Center for the Management of Government Information Network)

• The interconnected platforms should send to the Information System, information about competitors and the public contract to be awarded.

• The pre-contractual phase is thus supported by electronic platforms

E-Procurement in Portugal

Certified Electronic Platforms

Public Procurement Portal

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E-Procurement in PortugalOOP - Observatory of Public Works

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2. OOP - Observatory of Public Works : http://oop.inci.pt

• The OOP is an Internet portal dedicated to Public Work Contracts

http://oop.inci.pt

• Receives information from BASE

• Is a valious instrument for analyzing the public works sector

• Provides important reports

• Helps on the conduction of public policies for the public works sector

E-Procurement in PortugalOOP - Observatory of Public Works

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OOP provides information on the entire lifecycle

It is a powerful instrument for public administration and citizens to monitor public works, allowing to detect differences on time and money

E-Procurement in PortugalInformation system in numbers

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3. Information system in numbers

Contracting authorities

(4.349)

Economic Operators(43.462)

E-Procurement in PortugalInformation system in numbers

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Information system in numbers

data blocks records(736.020)

Total value of contracts(10.157.794.784,25 €)

Daily Visitors3.000

E-Procurement in PortugalFuture Vision

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Two Types of changes

a. Legal framework changes (outside the direct domain of control by BASE stakeholders, legal changes are a constant fact of life! ))

b. Information system improvement (systemic capability that is mostly under the direct domain of control by BASE stakeholders! )

December 2011

These attributes are taken into account in the new BASE IS architecture

4. Future vision

E-Procurement in PortugalFuture Vision

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Legal framework changes

- National context - for improve the control and reduce de expenses- European context - directives revision and updates

December 2011

E-Procurement in PortugalFuture Vision

• Processes• Information• Aplications• Tehcnology

Architecture

• System BASE

Development

• Results• Decision

Improvement

• Testing• Verification• Validation

Control

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Life Cycle

E-Procurement in PortugalFuture Vision

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Operational Management

Monitoring Comitee

Decision

BoardGovernance

E-Procurement in PortugalFuture Vision

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Monitoring Comitee

Operational Team

Governance

Function Groups

Electronic Platforms

Sanctions Systems

Support

Horizontal Groups

Data Quality Usability

E-Procurement in PortugalFuture Vision

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2012

• New Portal – New technology

• More information available for public searches

• More sofisticated searches tools

• More automatic registation processes

• More validation rules

December 2011