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eAYSO: Regional Treasurer. Presented by: Rand Potter eAYSO Commission. Webinar Guidelines. This is a 45min webinar We have many items to cover and hence no questions will be entertained at any point. So please note down your questions with the slide # if applicable. - PowerPoint PPT Presentation
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eAYSO: Regional Treasurer
Presented by:Rand PottereAYSO Commission
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Webinar Guidelines
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• This is a 45min webinar• We have many items to cover and hence no questions will be
entertained at any point. So please note down your questions with the slide # if applicable.
• At the end of the webinar a contact email will be provided. All questions or comments must be sent to that email
• Webinars sessions will be repeated until End of February
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What are we going to learn?
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• Region Invoices• Region Statements & Reports• Processing Dropped Players• Accepting Credit card payments from parents• Payment settings• Account information
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Region Invoices
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Treasurer Access
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Region Invoices3 Types of InvoicesDefault is All …
change to current year to pay invoices
All Unpaid Invoices will default to Pay Click to create
Remittance Advice
Type will be Paid, Unpaid, Credit or Pending
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Region InvoicesRemittance Advice is created. Send with check to NSTC
Click to Print or Save
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Region Invoices
Note new mailing address for Payments to NSTC
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Region Statements and Reports
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Region Statements & Reports
NSTC A/R Stmts, Bank Stmts, NAP reports and Budgets are scanned and available on eAYSO
Be sure to select the Fiscal Year for which you wish to view statements
Click on link to view Bank/NSTC Statement detail or NAP detail
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Processing Dropped Players
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Processing Dropped Players
Select ‘Awaiting Request’ to see Players available for NSTC Fees Credit
Dropped player credit requirement:
Player has not practiced or played in ANY game
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Processing Dropped Players
Check only players meeting qualification for a credit of the NSTC fees paid
If player doesn’t meet refund criteria simply mark as Drop/No Credit
Once boxes have been checked …Click on ‘Submit’ to continue to Credit Claim form
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Processing Dropped Players
Click so the form can be printed for RC signature and mailing to NSTC
Green is good! However you must print the form and the RC must sign
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Processing Dropped Players
RC must sign this request no other regional signature is accepted. Then mail to NSTC-Finance
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Accepting Credit Card Payments
from Parents
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Accepting Credit card payments
Offering the credit card payment option for parents
when they complete the player application is an optional feature for Regions
To setup this option for your Region contact Donna Marini from Elavon by email donna.marini@elavon.com or by phone 714.228.7725
Plan ahead 4-6 weeks to enable credit card payments for Region
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How will Parent will know if Region Allows Payment by Credit Card??
If your Region allows Credit Cards…Parents will see an ‘active’ link. Otherwise link is inactive
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Payment settingsImportant• Region payment settings on the following screen
ONLY applies if your Region uses online payment with credit cards
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Payment settingsSelect Current Program
Enter start & end dates of discount
Enter Early Reg discount amount (if any)
Enter discounts for additional children
Enter start & end dates
Click Update
• Enter other (optional) fees & amounts
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Update Region Account Settings
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Account information
Complete this information
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Account information
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Account information
Enter authorized signers names
Update when finished
Don’t forget the ‘Help’ menu
Use the tools on HELP
- Excellent Tips - User Guides - Online Lab
Exercises
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Contact information
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• Questions or comments regarding this presentation: eayso-treasurer@ayso.org
• Questions or comments about eAYSO:eaysosupport@ayso.org OR call (866) 588-2976
Don’t Forget the Help Menu
Use the tools on HELP- Excellent Tips - User Guides - Online Lab Exercises
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Thank you
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